Program Assistant

Mfspdx; Portland, Northern (OR, KY); Hybrid; USD 22,000 - 30,000; Part time

Job summary

Metropolitan Family Service is seeking a Program Assistant for the SUN sites in West Powellhurst, Portland, to support after-school and summer activities. The role includes data entry, event planning, and coordinating family and community engagement under supervision, with a 15-hour weekly schedule.

The position is non-exempt and day shift, offering opportunities to work within a diverse team and to contribute to community programs across the SUN initiative.

Qualifications

• High School diploma or GED or equivalent, relevant experience
• Experience teaching and/or working with school aged students
• Ability to work with diverse groups and provide a welcoming environment
• Strong data entry and organizational skills

Responsibilities

• Oversee general functioning of the after school/summer program, including set-up and clean-up, attendance, supplies, and transitions
• Assist Site Manager with data entry, attendance tracking, behavior incentive plans, events, and community partnerships
• Provide administrative support to SUN site office (answering calls, routing voicemails)
• Coordinate participant registration, data collection, and filing in accordance with program needs
• Assist with planning and coordinating family and community events
• Maintain office supplies and program inventory, ensuring materials are available

Skills

Data entry

Microsoft Office

Google Suite

Time management

Communication skills

Confidentiality

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office

Google Suite

Job description

Job Details

Job Location: West Powellhurst ES - Portland, OR 97266

Position Type: Seasonal

Education Level: Not Specified

Salary Range: $19.00 - $19.00 Hourly

Travel Percentage: Negligible

Job Shift: Day

Metropolitan Family Service

______________________________________________________________________________

Position Description

Position Title: Program Assistant

Reports To: SUN Site Manager

Location: West Powellhurst

Dept/Program: Community Schools

Status: Non-exempt

General Description

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture

• We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
• We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
• We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.

General Function

Under the supervision of the SUN Site Manager, the Program Assistant will support day to day activities, data entry, maintain documents, maintain client information and assist with SUN program overall operations.

Schedule will be Monday to Thursday, hours depend on term needs. Maximum of 15 hours per week.

CORE VALUES

Equity & Social Justice

• Values working in a multicultural, diverse environment
• Values and supports inclusion and program access for clients
• Supports agency goals for reducing disparities in outcomes for communities of color
• Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork

• Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
• Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Qualifications

Essential Duties and Responsibilities

• Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building
• Assist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships
• Act in a general support role for after school Activity Leaders and students
• Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities
• Assist in the planning and coordination of family and community events
• Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs
• Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs
• Complete the accurate count of snacks served to students daily
• Develop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodians
• Provide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programs
• Oversee and maintain office supplies and program inventory, ensure needed supplies are available for staff
• Lightly maintain the cleanliness of office environment including
• Become familiar with our digital system, various programs, and equipment in the office.
• Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other data
• Other duties as assigned

Knowledge, Skills and Abilities Required

• Ability to work with diverse groups and provide a welcoming environment to students
• Ability to effectively manage and maintain confidential and sensitive information
• Work effectively within a team-dependent environment
• Ability to manage multiple projects simultaneously
• Demonstrate flexibility to adapt to changing priorities and responsibilities depending on the needs of the position/department
• Possession of strong verbal and written communication skills in a language in addition to English is beneficial
• Competency in using Microsoft Office and Google Suite
• Possesses excellent time management, prioritization and organizational skills
• Ability and commitment to continuous quality improvements and innovation
• Successful knowledge of and competency to operate a personal computer and utilization of the internet
• Competency in using Microsoft Office and Google Suite

Education and Experience Requirements

• High School diploma or GED or equivalent, relevant experience
• Experience teaching and/or working with school aged students

Other Requirements

• Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.

Background

MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment

Work is normally performed in a collaborative classroom/office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires regular use of computer, telephone, fax machine, scanner, copier and may require accessing locations by use of stairs. Some bending and lifting could be necessary. Must be able to comfortably lift and carry up to 25 pounds on an occasional basis.

Equity and Inclusion

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQ+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.