Program Assistant

Saint Francis Ministries; Junction City (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Saint Francis Ministries in Junction City, KS, is seeking a Program Assistant for Foster Care Homes to handle clerical tasks and support data management. You will greet visitors and staff, process mail, assemble packets, and ensure confidentiality of child and family information.

Responsibilities include updating data in the SFM system, supporting safety oversight, and assisting in meetings. A high school diploma is required, with preferred clerical/data experience and reliable transportation.

Qualifications

• High School diploma or equivalent.
• Prefer experience with clerical duties and data collection.

Responsibilities

• Provides quality customer service when greeting individuals either by phone or in person.
• Provides technical assistance with distributing and sorting mail, assembling packets, and sending and receiving of information.
• Gathers, reviews, and maintains information for files and assures compliance standards are met.
• Ensures family data is updated in SFM data management system.
• Assists with keeping children/youth and family information up to date in the data management system.
• Oversee credit card purchases and reconciles statements for approval.
• Assists with safety of the environment oversight and participates in regular meetings with Facilities Management.
• Assists in maintaining cleanliness for the physical office environment and seeks approval for projects when necessary.
• Participates and may be asked to take notes during team meetings.
• May provide relief to other offices when there are vacancies or individuals out on leave.
• Compiles training data for reports, distributes to appropriate team members.
• Completes billing invoices related to adoptive home assessments to submit to DCF for payment.
• Manages foster parent contact lists.
• Assures confidentiality of all data and information regarding children/youth and families.
• Implements Saint Francis Ministries policies and follows directives as required.
• Reports unusual incidents through appropriate Risk Management, clinical and safety channels.
• Ensures clients’ rights are protected.

Job description

Locations

Junction City, KS, USA

The Program Assistant for Foster Care Homes provides good customer service to internal and external partners and handles clerical needs within the program.

• Provides quality customer service when greeting individuals either by phone or in person.
• Provides technical assistance with distributing and sorting mail, assembling packets, and sending and receiving of information.
• Gathers, reviews, and maintains information for files and assures compliance standards are met.
• Ensures family data is updated in SFM data management system.
• Assists with keeping children/youth and family information up to date in the data management system.
• Oversee credit card purchases and reconciles statements for approval.
• Assists with safety of the environment oversight and participates in regular meetings with Facilities Management.
• Assists in maintaining cleanliness for the physical office environment and seeks approval for projects when necessary.
• Participates and may be asked to take notes during team meetings.
• May provide relief to other offices when there are vacancies or individuals out on leave.
• Compiles training data for reports, distributes to appropriate team members.
• Completes billing invoices related to adoptive home assessments to submit to DCF for payment.
• Manages foster parent contact lists.
• Assures confidentiality of all data and information regarding children/youth and families.
• Implements Saint Francis Ministries policies and follows directives as required. Follows and adheres to all pertinent Saint Francis Ministries Standard Operating Procedures (SOP’s), rules, personnel policies, and procedures; related accreditation and licensure standards; and federal, state, and local rules, statutes, regulations, and contractual terms.
• Reports unusual incidents through appropriate Risk Management, clinical and safety channels.
• Ensures clients’ rights are protected.
• Is knowledgeable of and follows all safety procedures.

Requirements

• High School diploma or equivalent
• Prefer experience with clerical duties and data collection.
• Must be 21 years of age.
• Must pass a drug screen, MVR, KBI, Child Abuse and Neglect Central Registry Clearance check and an Adult Registry Check
• FBI Fingerprint check
• Lifting requirement of 50 lbs.
• Must have valid driver’s license, acceptable driving record and reliable transportation

Grade Level

G3