Program Analyst - Grantmaking and Award Management

Credence

Washington (District of Columbia)

Hybrid

USD 130,000 - 146,000

Full time

4 days ago

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Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance

Paid Time Off

Family Leave

Disability

Training & Development

Wellness Resources

Job summary

Credence seeks a Program Analyst to support the Department of State’s GHSD on humanitarian and foreign assistance programs. You will manage award modifications, funding requests, and budgeting while coordinating with embassies, GHSD offices, and GO/GOR stakeholders.

The role emphasizes process improvement, risk assessment, and documentation to ensure compliance and timely support across multiple bureaus. A federal contracting environment and Secret clearance readiness are relevant.

Qualifications

Bachelor’s degree in public administration, business administration, public health, project management, or a related field.
At least five (5) years of experience in project management, program design, process improvement, business operations, or a related field.
Demonstrated experience managing multiple projects, workstreams, or competing priorities in a complex organizational environment.
Experience developing and implementing process improvements, SOPs, workflow documentation, or operational improvement plans.
Experience working with multiple stakeholders, organizational units, or geographically dispersed teams.
Experience developing reports, dashboards, trackers, or other tools for monitoring performance and program activities.
Experience working with budgets, financial information, or program resource data.
Familiarity with federal assistance and acquisition processes and applicable Department of State policies and procedures.
Experience with Microsoft Office applications, particularly Excel, PowerPoint, Word, and SharePoint.
Experience with Power BI, Tableau, Power Automate, or similar data visualization and workflow automation tools is highly desirable.
Experience supporting U.S. government programs, foreign assistance, international development, public health, humanitarian assistance, or diplomatic operations is desirable.
May be required to pursue a U.S. Department of State medical clearance for the duration of employment on this contract.
U.S. citizenship and the ability to obtain and maintain a Secret clearance are required. An active Secret clearance is preferred.

Responsibilities

Audit and route award modification requests; assess alignment with terms and budgets.
Prepare funds approval requests, verify funding sources and balances.
Develop and maintain budget projections and track obligations across award cycles.
Identify funding shortfalls or compliance concerns and escalate as needed.
Use project management tools to track progress across multiple workstreams.
Monitor KPIs related to processing times and turnaround.
Support training for GHSD staff on modification and funds procedures.

Skills

Project management

Analytical skills

Communication skills

Editing

Quality control

SOP development

Meeting facilitation

Attention to detail

Data analysis

MS Office/SharePoint

Automation opportunities

Time management

Education

Bachelor’s degree in Public Administration

Bachelor’s degree in Business Administration

Bachelor’s degree in Public Health

Project Management related degree/certification

Tools

Excel

Power BI

Tableau

Power Automate

SharePoint

MS Office

Job description

Overview

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With 1,700+ team members, 1,500+ AI/data experts, and 100+ prime contracts, we deliver at scale and with purpose.

We’ve been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 Fastest Growing Private Companies list in 13 of the past 14 years. Credence is a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and engage in solving critical, world-changing federal challenges.

Position Summary

The Humanitarian Assistance Support Contract (HASC) combines deep institutional expertise, technical leadership, and a strong commitment to U.S. missions. Through HASC, Team Credence provides operational and administrative support to the U.S. Department of State (DOS) to coordinate humanitarian assistance, disaster response, and foreign assistance efforts across multiple bureaus, maintaining a 24/7 response capability.

Credence has an immediate need for a Program Analyst. The Program Analyst will provide program management, process improvement, analytical, and operational support to the Department of State’s Bureau of Global Health Security and Diplomacy (GHSD). GHSD leads and coordinates Department efforts related to global health security, foreign assistance, international cooperation, and diplomatic engagement.

The Program Analyst will work closely with GHSD offices, U.S. embassies and posts, and other Department stakeholders to support award modification, funds approval requests and budgeting, and reporting and processing of grants and awards.

Day-to-day oversight of the position will be provided by a designated Department of State Government Technical Manager (GTM), with formal supervisory and evaluation functions performed by a Team Credence contract supervisor.

Application Closing Date

The closing date for applications is Friday, October 30, 2026.

B. Essential Duties and Responsibilities

Award Modification Support

Help review, document, and route award modification requests—like scope changes, budget realignments, no-cost extensions, and key personnel changes for supervisory concurrence
Check modification requests for completeness and consistency with programmatic justification, the awards framework, and FAD requirements, flagging issues for supervisory review
Assess proposed modifications against original award terms, America First Global Health Strategy priorities, and approved workplans to help ensure continued alignment
Coordinate with program offices, the Grants Officer Representative (GOR), and the Grants Officer (GO) to gather the information needed to evaluate risk, funding impact, and policy considerations
Draft Modification Recommendation Memoranda for supervisory review, ensuring clear documentation of risk mitigation considerations before GO action
Track modification requests through resolution, keeping organized records that support timely turnaround and continuity for GORs

Funds Approval Request and Budgeting Support

Prepare and route funds approval requests in line with bureau and Department certification and obligation procedures, verifying funding sources, appropriations, and available balances before submission
Coordinate with program, budget, and financial management offices to verify funds availability and support alignment between planned obligations and approved budgets across concurrent award cycles
Help develop and maintain award-level and portfolio-level budget projections, tracking obligations, and pipeline against bureau spending plans
Identify and report funding shortfalls, timing risks, or compliance concerns to the GO and supervisor in a timely mannerMaintain organized documentation supporting funds certification decisions to support audit readiness and consistency with fiscal law and Department policy

Reporting and Process Support

Use project management tools to track and report progress on modification requests and funds approval actions across multiple workstreams
Monitor and report on key performance indicators (KPIs) related to modification processing times and funds approval turnaround
Support training and capacity-building efforts for GHSD Office and post staff on modification and funds approval procedures, tools, and SOP

Education and Experience

Bachelor’s degree in public administration, Business Administration, Public Health, Project Management, or a related field.
At least five (5) years of experience in project management, program design, process improvement, business operations, or a related field.
Demonstrated experience managing multiple projects, workstreams, or competing priorities in a complex organizational environment.
Experience developing and implementing process improvements, SOPs, workflow documentation, or operational improvement plans.
Experience working with multiple stakeholders, organizational units, or geographically dispersed teams.
Experience developing reports, dashboards, trackers, or other tools for monitoring performance and program activities.
Experience working with budgets, financial information, or program resource data.
Familiarity with federal assistance and acquisition processes and applicable Department of State policies and procedures.
Experience with Microsoft Office applications, particularly Excel, PowerPoint, Word, and SharePoint.
Experience with Power BI, Tableau, Power Automate, or similar data visualization and workflow automation tools is highly desirable.
Experience supporting U.S. government programs, foreign assistance, international development, public health, humanitarian assistance, or diplomatic operations is desirable.
May be required to pursue a U.S. Department of State medical clearance for the duration of employment on this contract.
U.S. citizenship and the ability to obtain and maintain a Secret clearance are required. An active Secret clearance is preferred.

Knowledge, Skills, and Abilities

Strong project management and organizational skills.
Excellent analytical, problem-solving, and process‑improvement abilities.
Strong written and verbal communication skills.
Exceptional editing and quality‑control skills.
Ability to develop clear, concise, and professional correspondence and briefing materials.
Ability to facilitate meetings and discussions involving diverse stakeholders.
Strong attention to detail and ability to manage multiple deadlines and suspense dates.
Ability to translate complex processes into clear SOPs, workflows, training materials, and job aids.
Ability to analyze data and communicate findings to both technical and non‑technical audiences.
Strong working knowledge of Microsoft Office and SharePoint.
Ability to identify opportunities for automation and use technology to reduce manual processes.
Ability to work independently while maintaining effective coordination with supervisors, colleagues, embassies/posts, and government stakeholders.
Ability to adapt quickly to changing priorities and requirements.
Strong judgment, reliability, and discretion when handling sensitive government information.

Other Requirements

Possess excellent judgment, reliability, and professionalism.
Have strong organizational skills and exceptional attention to detail.
Possess excellent oral and written communication skills.
Have strong working knowledge of Microsoft Office applications and SharePoint.
Be able to multi‑task and work under deadlines in a fast‑paced and collaborative environment.
Be capable of prioritizing tasks and following up on actions without prompting.
Be flexible and adaptable to changing circumstances and organizational priorities.
Be comfortable working with stakeholders across multiple offices, bureaus, and overseas posts.
Be willing to go the extra mile and participate as an active team member who assists other team members as necessary.
Maintain appropriate confidentiality and safeguard sensitive government information.
Meet all applicable contracts, Department of State, security, and workplace requirements.

Working Conditions and Physical Requirements

In-person work requirement with the ability to telework, subject to applicable government and contract policies.
Position requires extended periods of sitting and working at a computer.
May require occasional lifting of equipment or materials in excess of 25 pounds, transportation of equipment, and other physically demanding tasks depending on specific assignment requirements.
May require participation in meetings, briefings, training sessions, and other activities involving multiple GHSD offices, U.S. embassies/posts, and Department stakeholders.
Work may involve periods of high operational tempo, competing priorities, short deadlines, and changing requirements.

Salary Range

$129,904-$146,143 annually. Actual compensation will be determined based on the selected candidate's experience, education, certifications, skills, and overall qualifications.