Program Administrator- Spanish Bilingual

Bay Area Community Resources; Fairfield (CT); On-site; USD 31,684 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental and Vision Insurance

Employee Assistance Program

Flexible Spending Account (FSA)

Ongoing professional development and training

Job summary

Bay Area Community Resources is seeking a Program Administrator to lead operations at the Fairfield First 5 Center. This role blends operational leadership with family engagement, particularly in bilingual communication. Responsibilities include managing registrations, overseeing daily operations, and coordinating community events.

The ideal candidate should have an Associate's or Bachelor's Degree in a related field, be bilingual in English and Spanish, and demonstrate strong organizational and communication skills. A range of professional development opportunities is offered.

Qualifications

• Bilingual fluency in English and Spanish required.
• Experience in administrative or program coordination support.
• Commitment to ongoing learning and professional development.

Responsibilities

• Lead the Center's administrative functions.
• Provide bilingual interpretation and translation.
• Manage social media platforms and marketing materials.

Skills

Organizational skills

Bilingual communication (English and Spanish)

Customer service

Project coordination

Relationship-building

Education

Associate's or Bachelor's degree in relevant field

Tools

Google Workspace

Canva

Social media platforms

Job description

Job Summary

The Program Administrator plays a central role in ensuring the Fairfield First 5 Center is welcoming, organized, and operating at a high level each day. As the lead of the administrative team, the Program Administrator blends operational leadership with family engagement, bilingual communication and program coordination to create a positive experience for children, caregivers, staff, volunteers, and community partners. The role supports daily operations, participant registration, communications, scheduling, reporting, and program logistics while engaging directly with families through childwatch, parent education, play‑based activities, and community events.

Schedule

40‑hour per week. Typical schedule: Monday, Tuesday, Thursday & Friday: 8:00 a.m.–4:30 p.m.; Wednesday: 10:30 a.m.–7:00 p.m. Occasional weekend hours may be required with advance notice.

Compensation & Benefits

• $23–$24 per hour, depending on experience
• Agency and Federal Holiday pay
• Employee Assistance Program
• Medical insurance (based on eligibility)
• Dental and Vision Insurance
• Life Insurance
• Flexible Spending Account (FSA)
• Commuter Benefits
• Wellhub Wellness Program
• Ongoing professional development and training opportunities

Education and Experience

• Associate's or Bachelor's Degree in Business Administration, Early Childhood Education, Child Development, Human Services, Communications, or a related field; or a combination of relevant education, training, and experience
• Bilingual fluency in English and Spanish (spoken and written) required
• Experience providing administrative, operational, or program coordination support, preferably in an educational, community‑based, or family‑serving setting
• Preferred: Early Childhood Education (ECE) units and/or experience in an early childhood or family‑serving program

Knowledge and Skills

• Strong organizational, administrative, and project coordination skills with the ability to manage multiple priorities
• Strong written and verbal communication skills in English and Spanish
• Ability to balance operational responsibilities with family engagement while working both independently and collaboratively
• Proficiency with Google Workspace, Canva, social media platforms, and office technology
• Excellent customer service and relationship‑building skills
• Ability to communicate effectively with children, caregivers, colleagues, volunteers, community partners, and families from varied cultural, linguistic, and lived‑experience backgrounds
• Ability to create welcoming, inclusive environments where families feel respected, valued, and connected

Professional Qualities

• Passion for supporting young children and families
• Commitment to culturally responsive, community‑centered, and strengths‑based practice
• Highly organized, dependable, adaptable, and solution‑oriented
• Ability to take initiative, exercise sound judgment, and communicate openly and respectfully
• Commitment to ongoing learning and professional development

Roles & Responsibilities

Administrative Leadership & Center Operations

• Lead the Center's administrative functions and support daily operations
• Partner with the Center Director to develop administrative systems, operational procedures, and funding‑related processes, including CalAIM administration
• Oversee participant registration, scheduling, data entry, reporting, recordkeeping, and general office operations
• Open and close the Center and help ensure facilities are organized, welcoming, and program‑ready

Family Engagement & Communication

• Welcome new and returning families and support participant registration and program placement
• Provide bilingual interpretation and translation for families, workshops, and written materials
• Build relationships that encourage ongoing family engagement and participation

Communications, Outreach & Program Support

• Manage the Center's social media platforms and create marketing materials for classes, events, and outreach
• Coordinate play experiences, provide childwatch during adult‑only programming, and facilitate designated parent education or family activities following training
• Coordinate Parent Volunteers and support community outreach, special events, and Center visits

Professional Development & Collaboration

• Receive training to conduct Ages and Stages Questionnaire (ASQ) developmental screenings and obtain Community Health Worker (CHW) certification in alignment with CalAIM requirements
• Collaborate with colleagues and community partners to provide integrated, family‑centered services
• Participate in professional development and support shared team responsibilities, outreach activities, and Center events

Technical Skills and Physical Requirements

• Ability to maintain accurate electronic records, databases, and reporting systems
• Ability to regularly lift up to 25 pounds as part of classroom setup, event preparation, and Center operations

Equal Employment Opportunity

BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including AIDS or AIDS‑Related Complex or military status.