Program Administrator 1 / Research Program Administrator

Careerwebsite; Portland, Northern (OR, KY); Hybrid; USD 64,000 - 102,000; Part time

Job summary

The Program Administrator at OHSU Pediatrics will support a senior lab director, managing budgets, procurement, scheduling, and project coordination for a multi-disciplinary cancer research lab. You will work directly with the PI and trainees, coordinating grants, documentation and submission processes while maintaining efficient admin operations.

The role requires strong communication, organization, and proactive problem solving, with experience in procurement, inventory control, basic

Qualifications

• Bachelor's degree and two years of project leadership experience, OR Associate's degree and three years of project leadership experience.
• At least three years of administrative support experience for a team of 10 or more.
• Experience in a research environment as a researcher or administrator is required.
• Ability to thrive in an ambiguous environment and solve problems proactively.
• Excellent communication, analytical and organizational skills, both written and verbal.

Responsibilities

• Manage administrative functions of the lab, including scheduling, procurement and invoices.
• Coordinate recruitment, onboarding, and promotion processes for lab staff and trainees.
• Prepare regular reports on lab resources and collaborations; document scientific impact.
• Serve as liaison to Pediatrics Finance, Grants Management, and Human Resources.

Skills

Project leadership

Communication skills

Organizational skills

Excel proficiency

Oracle knowledge

Education

Bachelor's degree

Associate's degree

Master's degree

Tools

Smartsheet

Microsoft Office

Smartsheet

Job description

Program Administrator 1 / Research Program Administrator

Location: US-OR-Portland

Requisition ID: 2026-41666

Position Category: Management/Supervisory

Job Type: Unclassified Administrative

Position Type: Regular Part-Time

Posting Department: Pediatrics

Posting Salary Range: Commensurate with experience, education and internal equity. Minimum: $ 63,773, Midpoint: $ 82,836, Maximum: $ 101,899 @ 1.0 FTE.

Posting FTE: 0.50

HR Mission: School of Medicine

Drug Testable: No

Function/Duties of Position

The primary research mission of the Department of Pediatrics at OHSU is to better understand cancer through basic, translational and population-based research that improves cancer prevention, detection and treatments for all. Our community of faculty, trainees and staff brings together scientists from a broad range of disciplines and works collaboratively to advance innovation and translate discoveries from the lab into meaningful impacts for kids with cancer and our community.

The Program Administrator will provide support to Prof. Jevon Cutler, a senior faculty member who directs a sizeable, multi-disciplinary, and highly collaborative research lab in pediatrics This role is responsible for management of the administrative functions of the Cutler lab. This involves budget and business operations, such as scheduling, ordering and procurement of items for lab staff; managing collaborative project gatherings, preparing regular reports of lab resources and collaborative projects, documenting scientific impact, managing lab-related activities, procurement and invoices, and coordinating the recruitment and promotion process. They will work directly with Dr Cutler and trainees, serve as a liaison to Pediatrics Finance, Grants Management, and Human Resources, and assists Prof Cutler in grant budgeting, documentation and submission processes. The ideal candidate is someone who is organized and enthusiastic, scientifically oriented, with advanced communication skills who will take initiative to support the PI/lab director and the lab's changing needs. They will thrive in a fast-paced, interactive and busy environment. Candidate will provide expert assistance with scheduling, meeting preparation, reimbursements, event assistance, as well as general lab support. Experience with procurement, inventory management, basic bookkeeping, and familiarity with website design/social media is required. Social science and/or general science background will be a big plus, as well as managing recruitment efforts, and developing onboarding activities for the team. Coordinates the editing, documenting, proofing, and distribution of grant applications. Analyzes data and uses judgment in making independent decisions regarding the coordination of projects and collaborators.

Required Qualifications

• Bachelor's degree AND two years of experience leading projects OR Associate's degree and three years of experience leading projects OR Equivalent combination of education, training, and experience. At least three years of administrative support experience supporting a team of 10 or more.
• Experience must include:
  • 2 years experience in a research environment as a researcher or administrator AND 2 years experience coordinating projects or programs
• Ability to thrive in an ambiguous environment
• Demonstrative creative and proactive problem solving
• Proficiency in excel
• Ability to prioritize multiple tasks at one time
• Excellent communication, analytical and organizational skills: both written and verbal
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Intermediate skills with Microsoft Office (Excel, Outlook, Access, Word, and PowerPoint) on Window OS. Ability to accurately type 60wpm
• Working knowledge of Oracle
• Must have demonstrated excellent customer service skills both on the phone and in person
• Must possess energy and drive to coordinate multiple projects simultaneously
• Ability to use tact and diplomacy to maintain effective working relationships

Preferred Qualifications

• Master's degree
• Science background
• 3 to 5+ years' experience in a research environment as a researcher or administrator
• 1+ year lab management experience or supervisory experience
• Experience using Smartsheet

PI287245768

Job ID: 86124401