Program Administrator

HCA Healthcare, Inc.; Thousand Oaks (CA); On-site; USD 64,000 - 92,000; Full time

Benefits offered by this job

Comprehensive benefits for medical, Rx

Wellbeing support with free counseling

Paid time off and disability coverage

401(k) with company match and other 退休

Job summary

HCA Healthcare, Inc. is seeking a Graduate Medical Education (GME) Program Administrator to support residency and fellowship programs onsite at Los Robles Regional Medical Center in Thousand Oaks, CA.

You will manage daily operations, coordinate recruitment, and ensure accreditation compliance while maintaining essential program documentation. You will onboard residents, coordinate orientation, and serve as a liaison to faculty and residents, contributing to a positive learning environment and

Qualifications

• Bachelor’s degree preferred.
• Minimum 3 years of experience in a healthcare setting.
• TAGME certification highly regarded.
• Knowledge of Residency Management Systems (MedHub or New Innovations) preferred.
• Proficiency with MS Word, Excel, PowerPoint, PDF software and online meeting tools.
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day operations of one or more residency or fellowship training programs.
• Coordinate program recruitment efforts and NRMP processes.
• Ensure compliance with accreditation requirements for residents and faculty.
• Prepare and maintain all required program/resident documentation.
• Coordinate onboarding and orientation for residents and fellows.
• Serve as liaison to ensure a positive educational experience.
• Oversee events and processes including curriculum activities, onboarding, graduation and site visits.

Skills

3+ years healthcare experience

Excellent written and verbal comms

Ability to manage multiple tasks

Education

Bachelor’s degree preferred

TAGME certification highly regarded

Tools

MedHub

New Innovations

MS Word

Excel

PowerPoint

PDF software

Job description

Salary Estimate: 63710.40 - 92414.40 / year

Learn more about the benefits offered for this job.

The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.

Do you have the career opportunities you want with your current employer? We have an exciting opportunity for you to join Los Robles Regional Medical Center which is part of the nations leading provider of healthcare services, HCAHealthcare.

HCA Graduate Medical Education (GME) is the largest sponsor of residency and fellowship training programs across the nation. With more than 300 programs across 85 hospitals, we are building a leading network of innovative, patient-centered graduate medical education programs. We believe graduate medical education is much more than medical training. Our goal is to inspire the next generation of physicians to care for and improve human life by focusing on patient-centered approaches to practicing the latest evidence-based medicine.

The Graduate Medical Education (GME) Program Administrator is responsible for supporting the administrative, operational and financial management functions of the assigned residency/fellowship training program. This position is based onsite at the hospital.

The GME Program Administrator assists GME leaders in providing an optimal working and learning environment for all trainees. The position requires a comprehensive and detailed understanding of Accreditation Council for Graduation Medical Education (ACGME), hospital policies, as well as a high degree of initiative and independent judgment.

The Program Administrator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, onboarding trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, developing faculty and managing internal and external program relations. The Program Administrator supports the education design and leadership of the residency program, and therefore, shares responsibility for the residents, faculty and other colleagues within the program.

Job Summary and Qualifications

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate and organize program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Understand the program accreditation requirements and assist in ensuring compliance of the program, residents, and faculty with all applicable requirements.
• Prepare and maintain all required program/resident documentation.
• Coordinate program/resident onboarding and orientation processes.
• Serve as the resident/fellow liaison to assure a positive educational experience.
• Continuously assess and coordinate a wide range of programmatic events and processes, including curricular activities, onboarding and graduation, periodic assessment, budget planning and maintenance, annual Accreditation Council for Graduate Medical Education (ACGME) program updates and accreditation site visits, and more.

What qualifications you will need:

• Bachelor’s degree preferred
• Minimum 3 years of experience in a healthcare setting (preferably in Graduate Medical Education or in some field of education, i.e. teacher/educator) preferred
• Training Administrators of Graduate Medical Education (TAGME) certification highly regarded
• Knowledge of Residency Management Systems (MedHub or New Innovations) preferred
• Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email and other forms of electronic communication
• Ability to efficiently and accurately manage multiple tasks and projects
• Excellent written and verbal communication skills

Benefits

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Supporting HCA Healthcares 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.

Bricks and mortar do not make a hospital. People do.

- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.