Program Administrator

Cayuse Holdings; Hawaii; On-site; USD 92,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Flexible Spending Accounts

Disability insurance options

Life Insurance (Company Provided)

401(k) Retirement Savings Plan with 1:

Paid Time Off

Job summary

Cayuse Holdings in Hawaii seeks a Program Administrator to coordinate program operations, contracts, and stakeholder relations in support of government-driven programs. The role ensures compliance with contractual requirements, delivers on program milestones, and maintains auditable records.

The position requires independent work, strong communication, and advanced MS Office/SharePoint proficiency, with readiness for after-hours support and occasional travel.

Qualifications

• Minimum 5 years of experience in supporting Federal contracts, program administration, deliverables management, records maintenance, staffing data, or project controls.
• Top Secret/SCI Clearance required.
• Background check required; additional checks may be required by projects/clients.

Responsibilities

• Manage the contract deliverables calendar, staffing charts, vacancy-fill trackers, action and decision logs, meeting records, official correspondence, and controlled program files to ensure timely and accurate administration.
• Coordinate data calls, develop and submit monthly reports, consolidate inputs for PMRs, track workload metrics, and compile records as specified in the PWS.
• Maintain comprehensive document configuration management, version control, and visible deadlines with auditable artifacts for Government review and validation.
• Serve as a resource for knowledge management and program data administration functions, ensuring continuity during staff leave or surges.
• Fulfill dual responsibilities as Contractor Program Administrator and Knowledge Manager, and provide backup for the Program Manager.
• Please note this job description may change; other duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multitasking

Independent work

Confidential information handling

MS Office

Document control

Deadline coordination

Professional business writing

Education

Associate or Bachelor's degree in business/contract administration/information management

Tools

SharePoint

Job description

Overview

Employment in this role is conditional upon successful execution of the contract by the client.

The Work

The Program Administrator will ensure assist in successful program execution by assisting and coordinating all aspects of program operations, administrative activities, and stakeholder relationships in conjunction with the Program Manager. This role is critical in maintaining compliance with contractual requirements, meeting program deliverables, and fostering effective communication among all parties involved.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities

• Manage Contract Deliverables and Documentation:
• Manage the contract deliverables calendar, staffing charts, vacancy-fill trackers, action and decision logs, meeting records, official correspondence, and controlled program files to ensure timely and accurate administration.
• Facilitate Reporting and Data Coordination:
• Coordinate data calls, develop and submit monthly reports, consolidate inputs for Program Management Reviews (PMRs), track workload metrics, and compile records as specified in the Performance Work Statement (PWS).
• Ensure Document Configuration and Audit Readiness:
• Maintain comprehensive document configuration management, version control, and visibility of deadlines while ensuring all deliverables include traceable, auditable artifacts for Government review and validation.
• Dual Knowledge Management and Program Data Support Role:
• Serve as a resource for both knowledge management and program data administration functions, ensuring continuity during periods of staff leave or surges in workload.
• Cross-Training and Administrative Coverage:
• Fulfill dual responsibilities as Contractor Program Administrator and Knowledge Manager, while providing backup for the Program Manager in maintaining critical administrative operations and ensuring seamless execution of the program's management rhythm.
• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

The qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the client’s requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.

• An Associate or Bachelor's degree in business, contract administration, information management, or a related field is preferred; however, equivalent professional experience will also be considered.
• A minimum of 5 years of experience in supporting Federal contracts, program administration, deliverables management, records maintenance, staffing data, or project controls is required.
• Top Secret/ SCI Clearance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
• Proficiency in document control, scheduling, Microsoft 365/SharePoint, data accuracy and quality management, meeting and action item tracking, deadline coordination, professional business writing, and maintaining discretion with sensitive or confidential information.

Preferred Qualifications:

• CAPM certification, training in records management, expertise in SharePoint or knowledge management, and contract administration.
• Experience in a Department of Defense (DoD) environment.

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

Reports to: Program Manager

Working Conditions

• Professional office environment and technical environment supporting classified operations dispersed geographically across time zones.
• 24/7 operational readiness, with an expectation of occasional after-hours support for incidents, exercises, deadlines, and travel obligations.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Pay Range

USD $92,000.00 - USD $110,000.00 /Yr.

Location US-HI-HI, Mt. Haleakala

ID 104841

Category Administration

Position Type Full-Time Salary Exempt

Remote No

Clearance Required Top Secret SCI