Program Administration Intern

afterschoolmatters; Chicago (IL); On-site; USD 20,457 - 29,136; Part time

Job summary

afterschoolmatters is looking for a Program Administration Intern in Chicago, Illinois. This part-time position requires approximately 20-25 hours of work weekly for 7 weeks. The intern will assist school staff in fostering a welcoming program environment, support recruitment efforts, and manage attendance documentation.

Key responsibilities include assisting in recruitment, ensuring eligibility for stipends, and maintaining communication with parents. Compensation is set at $18 per hour.

Qualifications

• Strong relationships with students to facilitate recruitment.
• Ability to troubleshoot in emergencies while supporting teens.
• Cook County residency required.

Responsibilities

• Assist in school recruitment efforts and provide student application assistance.
• Ensure teens' eligibility for stipends by gathering attendance forms.
• Serve as contact for parents regarding programmatic inquiries.

Skills

Strong customer service skills

Attention to detail

Organizational skills

Education

High school degree or equivalency

Job description

Summary of Position

The Program Administration Intern helps school staff foster a safe and welcoming program space at their school, supports recruitment efforts on campus, and provides logistical support for attendance, documents, and payroll. Freshmen Connection Liaisons also visit their school’s programs regularly and support instructors with any lesson demonstrations, small group work, or one‑on‑one support for teens.

Part‑Time Schedule

This is a part‑time position scheduled for approximately 20‑25 hours per week for 7 weeks.

Major Duties and Responsibilities

• Assist the High School Connection Coordinator within‑school recruitment efforts; provide teen application assistance and enroll and drop teens in Cityspan and/or CPS ASPEN, if possible and as needed.
• Ensure teens are eligible for stipends by gathering weekly attendance forms and teen documents and entering attendance in Cityspan and/or CPS ASPEN each week.
• Ensure pre/post field trip procedures are completed for the school’s programs, including submitting Program Enhancement requests and check requests.
• Serve as one of the contacts for parents for programmatic and stipend inquiries.
• Read and respond to ASM communications within 2 business days to support programs with the most up‑to‑date guidance.
• Assist High School Connection staff in the classroom, as needed.
• Make reminder messages to teens and parents related to attendance and programming.
• Other duties as assigned by the High School Connection coordinator.

Knowledge, Skills and Abilities

• Strong relationships with students at the school to facilitate recruitment.
• Strong customer service skills to field student and teen questions.
• Attention to detail and organizational skills to enter teen attendance reliably and promptly and track teen documents.
• Ability to troubleshoot in emergencies while supporting teens.

Required Qualifications

• High school degree or equivalency required.
• Cook County residency required.

Schedule

• Varies according to school programming schedule, Mondays‑Fridays 8 am‑2:30 pm.
• Ability to travel to ASM sites as needed.

Compensation

$18 per hour

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.