PROFESSIONAL - TRANSPORTATION COORDINATOR

Shawnee Mission School District; Overland Park (KS); On-site; USD 35,000 - 49,000; Full time

Job summary

Shawnee Mission School District is seeking a Professional - Transportation Coordinator to manage all student transportation operations, including contract compliance and routing/scheduling software interfaces. You will act as the SIS database administrator for bus routing and coordinate with administrators, teachers, parents, and transportation providers.

The role requires strong organizational skills, ability to communicate with diverse stakeholders, and adherence to district policies.

Qualifications

• High school diploma or GED required; college preferred.
• Public school transportation experience preferred.
• Knowledge of transportation operations in a district setting helpful.

Responsibilities

• Oversee all functions of the district’s transportation office.
• Serve as liaison between SMSD staff, families, and contracted providers.
• Coordinate bus registration, routing and scheduling; maintain transportation data.
• Prepare and maintain transportation reports, budgets, and compliance documents.
• Respond to inquiries from parents, students, staff, administrators, and community members.
• Verify addresses and attendance boundaries for transportation and school assignments.

Skills

Professional communication

Team collaboration

Technology proficiency

Reporting and documentation

Career development

Education

High school diploma or GED

College preferred

Public school transportation experience preferred

Tools

SIS database

bus routing software

Job description

Position Title PROFESSIONAL - TRANSPORTATION COORDINATOR

Department: Operations Department

Reports To: Deputy Superintendent

DAYS SCHEDULED: 261 Days

SALARY SCHEDULE: CLAS Range N - Starting at $30.53 per hourDate Available: 12/2026

SUMMARY: The Professional Transportation Coordinator provides the first level of support for all student transportation concerns. Oversees all student transportation for the district, including the coordination of contract provisions and requirements of the student transportation providers. Acts as a Student Information System (SIS) database administrator for bus routing/scheduling software interface with routing software. Acts as liaison between administrators, teachers, parents, patrons and transportation provider(s) concerning student transportation policies and procedures. Informs the contract manager of all pertinent information and problems. Exercises independent judgment to facilitate effective communication, office functions and workflow.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervises staff and oversees all functions of the district’s transportation office.
• Serves as liaison between SMSD staff, families and contracted transportation providers; supports bus registration, routing and scheduling, maintains transportation data and mapping information, coordinates student information updates, city road construction, mileage checks, boundary changes, walk boundary eligibility and transportation variance requirements.
• Works with contractors to set up alternative school busing, signature program shuttles, advanced course shuttles, middle school late load buses, and high school tutoring buses. Oversees and supports all activity and field trip transportation.
• Reviews, processes, and keeps spreadsheets on all special education transportation requests. This includes students routed to and/or from school, SEEK shuttles, job club shuttles, service shuttles, mid-day shuttles, and late bus shuttles.
• Works to ensure all special education health concerns are shared with transportation contractors by working with case managers and school nurses. Set up additional training and instructions for bus staff if needed.
• Develops, prepares, and maintains transportation-related reports and records, including student mobility, routing, cost analyses, student counts, fiscal reports, incident reports, and required state and district reporting.
• Responds to transportation inquiries and resolves concerns from parents, students, staff, administrators, and community members.
• Collaborates with transportation providers and district staff to ensure safe, efficient, and compliant transportation services, including bus stop safety, student behavior management through incident reports and video requests.
• Verifies addresses and district attendance boundaries for transportation and schoolassignment purposes.
• Reviews and processes transportation invoices, fuel billings, and other payment documentation for accuracy.
• Submits and oversees the transportation budget.
• Maintains confidentiality of student records and sensitive information.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE (REQUIRED AND PREFERRED):

• High school diploma or GED required.
• College preferred.
• Public school transportation experience preferred.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of principles and practices of public school education and the ability to apply them to the needs of the district.
• Ability to develop effective working relationships with the students, staff, and community.
• Knowledge and ability to utilize appropriate technology.
• Ability to collaborate with team members to implement the district’s strategic plan and engage in solution building.
• Desire to continue career improvement by enhancing skills and job performance.

SKILLS AND ABILITIES:

• Ability to maintain a high level of professionalism and adherence to Board policy.
• Ability to read and interpret documents.
• Ability to effectively write detailed reports and correspondence.
• Ability to communicate well, both verbally and in writing, in relation to department duties and responsibilities.
• Ability to speak in front of large and/or small groups.
• Bilingual communication skills preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have the ability to travel in personal or school district vehicle.
• Must be flexible regarding scheduling, working conditions and location of work.
• May require some physical exertion.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Must be able to occasionally work in noisy and crowded environments, with numerous interruptions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.