Professional Development Events and Operations Coordinator

Cooley LLP; San Francisco (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Health savings account

Dental and Vision

Paid time off

Parental leave

Job summary

Cooley LLP in San Francisco seeks a Professional Development Events and Operations Coordinator to join the Professional Development team, overseeing planning and logistics for PD Academies and enterprise-wide learning initiatives.

You will manage calendars, registrations, onsite support, and cross-team coordination with Marketing and Technology, while building templates and standardized workflows. A Bachelor's degree is preferred and proficiency with Microsoft Office and iManage is expected.

Qualifications

• 2+ years of direct related experience (administrative, project coordination or event coordination)
• Proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.

Skills

Microsoft Office proficiency

iManage familiarity

Technical problem-solving abilities

Overtime availability

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office suite

iManage

Job description

Professional Development Events and Operations Coordinator

Cooley is seeking a Professional Development Events and Operations Coordinator to join the Professional Development team.

Position summary

The Professional Development Events and Operations Coordinator is responsible for coordinating Professional Development events and providing logistics and operational support for the Professional Development department, with a primary focus on the planning and execution of PD Academies and other firmwide learning initiatives. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.
• All other duties as assigned or required

Skills and experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 2+ years of direct related experience (e.g., administrative, project coordination or event coordination) experience)
• Technical problem-solving abilities

Preferred

• Bachelor's degree
• Experience working in professional services firm
• Interest in learning and applying firm-approved AI and automation tools to streamline administrative and event coordination workflows

Competencies

• Excellent attention to detail
• Strong verbal and written communication skills
• Ability to organize, prioritize and coordinate multiple activities
• Strong judgment
• Team-player with collaborative spirit
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
• High level of professionalism at all times
• Continuous improvement mindset, with a natural curiosity for improving processes, adopting new technologies and creating more efficient, scalable ways of working

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,440.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.