Professional Development Events and Operations Coordinator

Cooley; Chicago (IL); On-site; USD 87,395,000 - 128,943,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Parental support benefits

LTD

Short term medical benefits

PTO

10 paid holidays

Parental leave and fertility benefits

Job summary

Cooley is seeking a Professional Development Events and Operations Coordinator to join the Professional Development team. The role focuses on coordinating Professional Development events and providing logistics and operational support for PD initiatives, with emphasis on planning and execution of PD Academies and firmwide learning programs.

The position involves managing calendars, end-to-end event logistics, registrations, onsite support, and collaboration with Marketing, Creative, and

Qualifications

• Proficiency in Microsoft Office suite, iManage and other firm applications.
• Available to work overtime as required.
• 2+ years of direct related experience (e.g., administrative, project coordination or event coordination).

Responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.

Skills

Microsoft Office

iManage

Firm applications

Education

Bachelor’s degree

Job description

Professional Development Events and Operations Coordinator

Cooley is seeking a Professional Development Events and Operations Coordinator to join the Professional Development team.

Position summary

The Professional Development Events and Operations Coordinator is responsible for coordinating Professional Development events and providing logistics and operational support for the Professional Development department, with a primary focus on the planning and execution of PD Academies and other firmwide learning initiatives. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.
• All other duties as assigned or required

Skills and experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 2+ years of direct related experience (e.g., administrative, project coordination or event coordination) experience) Technical problem-solving abilities

Preferred

• Bachelor’s degree
• Experience working in professional services firm
• Interest in learning and applying firm-approved AI and automation tools to streamline administrative and event coordination workflows

Competencies

• Excellent attention to detail
• Strong verbal and written communication skills
• Ability to organize, prioritize and coordinate multiple activities
• Strong judgment
• Team-player with collaborative spirit
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
• High level of professionalism at all times
• Continuous improvement mindset, with a natural curiosity for improving processes, adopting new technologies and creating more efficient, scalable ways of working

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,440.00 - $93,600.00 annually).

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

• medical
• health savings account (with applicable medical plan)
• dental
• vision
• health and/or dependent care flexible spending accounts
• pre-tax commuter benefits
• life insurance
• AD&D
• long-term care coverage
• backup care for children and/or adults
• other parental support benefits
• firm-paid life insuranceAD&D
• LTD
• short term medical benefits
• 20 days of Paid Time Off (“PTO”)
• 10 paid holidays each year
• generous parental leave and fertility benefits

New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.