Professional Development Events and Operations Coordinator

Cooley; Boston (MA); Vor Ort; USD 42.000 - 62.000; Vollzeit

Benefits dieser Stelle

Medical

Dental

Vision

Paid time off

Parental leave

Flexible spending accounts

Life insurance

Zusammenfassung

Cooley seeks a Professional Development Events and Operations Coordinator to join the Professional Development team. You will coordinate PD events and provide logistics and operational support for PD initiatives, with a focus on planning and executing PD Academies.

Responsibilities include calendar maintenance, end-to-end event logistics, registrations, onsite support, and collaboration with Marketing/IT. A Bachelor's degree and 2+ years of related experience are preferred; strong communication

Qualifikationen

• 2+ years of direct related experience (administrative, project coordination or event coordination).
• Proficiency with Microsoft Office and iManage; able to use firm applications.
• Bachelor's degree preferred; experience in a professional services firm is a plus.

Aufgaben

• Maintain the firmwide Professional Development calendar for events and Academies.
• Coordinate scheduling and end-to-end logistics for PD events and initiatives.
• Manage registrations, attendance and rooming lists; provide onsite support.
• Collaborate with Marketing, Creative and Technology on event communications and tech needs.
• Develop templates and tools for PD activities (invitations, agendas, checklists, evaluations).
• Standardize procedures across annual Academies and assist with budget tracking.

Kenntnisse

Excellent communication

Organizational skills

Project coordination

Team collaboration

Overtime availability

Ausbildung

Bachelor's degree

Experience in professional services firm (preferred)

Tools

Microsoft Office

iManage

Firm applications

Jobbeschreibung

Professional Development Events and Operations Coordinator

Cooley is seeking a Professional Development Events and Operations Coordinator to join the Professional Development team.

Position summary

The Professional Development Events and Operations Coordinator is responsible for coordinating Professional Development events and providing logistics and operational support for the Professional Development department, with a primary focus on the planning and execution of PD Academies and other firmwide learning initiatives.

Position responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools
• All other duties as assigned or required

Skills and experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 2+ years of direct related experience (e.g., administrative, project coordination or event coordination)
• Technical problem-solving abilities

Preferred

• Bachelor's degree
• Experience working in professional services firm
• Interest in learning and applying firm-approved AI and automation tools to streamline administrative and event coordination workflows

Competencies

• Excellent attention to detail
• Strong verbal and written communication skills
• Ability to organize, prioritize and coordinate multiple activities
• Strong judgment
• Team-player with collaborative spirit
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
• High level of professionalism at all times
• Continuous improvement mindset, with a natural curiosity for improving processes, adopting new technologies and creating more efficient, scalable ways of working

Benefits

• Medical
• Health savings account
• Dental
• Vision
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance
• AD&D
• Long-term care coverage
• Backup care for children and/or adults
• Other parental support benefits
• Firm-paid life insurance
• AD&D
• LTD
• Short term medical benefits
• 20 days of Paid Time Off ("PTO")
• 10 paid holidays each year
• Parental leave and fertility benefits
• Benefit orientation

Compensation

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,440.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.