Professional Assistant – Advanced Manufacturing Training Center

Suffolk County Community College; Brentwood, Northern (NY, KY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Suffolk County Community College is seeking a full-time, 12-month Professional Assistant for the Advanced Manufacturing Training Center at the Grant Campus in Brentwood, NY. The PA will support program administration and student recruitment for manufacturing programs, with emphasis on onboarding and course setup.

The role requires a Bachelor's degree and at least three years of administrative experience, strong communication skills, and proficiency in MS Office; familiarity with Banner is a

Qualifications

• Bachelor’s degree is required.
• At least three years of administrative or professional experience, with record keeping and program implementation.
• Experience with Microsoft Outlook, Word, and Excel; Microsoft Access a plus.

Responsibilities

• Represent the Advanced Manufacturing Training Center at local trade shows, attend job fairs, college fairs, and open houses; provide information on programs and assist with student recruitment.
• Assist with the onboarding of students to manufacturing programs.
• Assist in the setup and implementation of classes; prepare binders, handouts, rosters, and paperwork; maintain inventory and collect registration forms.
• Maintain student information database in Microsoft Access; entries and reporting.
• Assist in procurement and implementation of materials and supplies in line with budgets.

Skills

Problem solving

Attention to detail

Organization

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Title: Professional Assistant – Advanced Manufacturing Training Center

Campus: Grant Campus in Brentwood

Start Date: ASAP

Type of Appointment: Full Time

Rank: Faculty

Position Description: Suffolk County Community College is the largest community college in the State University of New York (SUNY) system, enrolling more than 26,000 students at its three campuses in Selden, Brentwood, and Riverhead, as well as its Culinary Arts Center in Riverhead. Established in 1959, the college offers a wide array of transfer-oriented associate degrees in the liberal arts and sciences; business; communications and the arts; computing and cybersecurity; health sciences; and many other areas. Career-facing degrees and certificates are offered in allied health professions, automotive technology, culinary and baking, manufacturing, and many other areas. The college provides high school concurrent enrollment opportunities to thousands of students each year through both Suffolk’s Beacon program and through on-campus early college classes. Designated by the U.S. Department of Education as a Hispanic Serving Institution, Suffolk enrolls thousands of students in English Language Learning courses, and also serves more Veterans and military-connected students than any other college in the SUNY system. SUNY Suffolk is searching for a full-time (12-month), tenure-track Professional Assistant (PA) for the Advanced Manufacturing Training Center beginning immediately at the Michael J. Grant Campus in Brentwood, NY.

Job Responsibilities:

• Represent the Advanced Manufacturing Training Center at local trade shows, attend job fairs, college fairs, and open houses. Provide information on programs and assist with student recruitment.
• Assist with the onboarding of students to manufacturing programs.
• Assist in the setup and implementation of classes. Prepare binders, handouts, rosters, and necessary paperwork for classes. Maintain inventory of consumables, classroom supplies, and informational handouts. Collect student registration forms, safety forms, and other documentation related to specific programs, and maintain files.
• Maintain student information database in Microsoft Access, entries and reporting.
• Assist in procurement and implementation of materials and supplies in compliance with financial allocations.
• Collect evaluation data, tracking, and other pertinent information to generate reports.
• Follow‑up with program inquiries, via calls and emails.
• Update department documents as required.
• Enter class and student information into Smartsheets as it pertains to individual programs.
• Generate and follow‑up on student surveys.
• Market the Advanced Manufacturing Training Program on approved social media platforms.
• Perform additional tasks and projects as deemed appropriate by the supervisor.
• This position may require individual to have flexible work hours due to the coverage of events as needed.

Knowledge, Skills and Abilities

• Strong problem‑solving, attention to detail, and organizational skills.
• Ability to multi‑task and prioritize work deliverables as needs evolve.

Minimum Qualifications:

• Bachelor’s degree.
• At least three years of administrative or other professional experience, record keeping, program implementation and strong oral and written communication skills.
• Experience with Microsoft Outlook, Word, and Excel; Microsoft Access a plus.

Preferred

• Previous experience in or knowledge of manufacturing.
• Experience with student recruitment and onboarding.
• Experience marketing programs on Social Media platforms
• Knowledge of Banner.

Hiring Salary: This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the college. We offer a comprehensive benefits package that includes medical, dental and vision, vacation days, deferred compensation, and a defined benefit (pension) plan.

The New York State Retirement and Social Security Law requires retirees of a public pension plan within the State or City of New York to disclose prior public employment and pension plan history for the purpose of establishing a retiree's eligibility for employment.

Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation‑sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers

Christina Vargas

Chief Diversity Officer/Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[e-mail]

[phone]

or

Dionne Walker‑Belgrave

Affirmative Action Officer/Deputy Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[e-mail]

[phone]

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling [phone] or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office

U.S. Department of Education

32 Old Slip, 26th Floor

New York, NY 10005-2500

Telephone: [phone]

Fax: [phone]

TDD: [phone]

Email: [e-mail]

Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights

Long Island (Suffolk)

New York State Office Building

250 Veterans Memorial Highway, Suite 2B-49

Hauppauge, NY 11788

Telephone: [phone]

TDD: [phone]

Email: [e-mail]

Also see: https://dhr.ny.gov/how-file-complaint

U.S. Equal Employment Opportunity Commission (EEOC)

New York District Office

33 Whitehall Street, 5th Floor

New York, NY 10004

Telephone: [phone]

Fax: (212) 336‑3790

TTY: (800) 669‑6820

ASL Video Phone: (844) 234‑5122

Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non‑discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631‑451‑4000 to request a mailing.