Production Scheduler - On Site

API Heat Transfer Career Center; Buffalo (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

API Heat Transfer is seeking a highly organized and results-driven Production Planner / Scheduler to support our STG business unit. This full-time in-office role manages contract scheduling, issues work orders, maintains inventory accuracy, and handles customer expedites to ensure on-time delivery.

The ideal candidate will have 3+ years in production planning and inventory management within manufacturing, with strong MRP experience and proficiency in Microsoft Excel.

Qualifications

• Associate degree in Business, Supply Chain, Operations, Technical Studies, or related field.
• 3 years of experience in production planning and inventory management in manufacturing.
• 3 years of experience utilizing an MRP system.
• Strong understanding of manufacturing processes, order flow, and production scheduling.
• Proficient with Microsoft Office applications.
• Excellent organizational, prioritization, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Collaborate with Production Supervisors to schedule and maintain a consistent flow of work through production, maximizing throughput and on-time delivery.
• Issue and manage work orders based on material availability, labor resources, and plant capacity.
• Review and manage production schedules to align manufacturing activities with customer requirements.
• Monitor contract progress and adjust schedules as necessary to meet delivery commitments.
• Review daily shortage reports and coordinate corrective actions to ensure material availability.
• Monitor inventory levels and perform necessary work order transactions to maintain inventory accuracy.
• Review raw material requirements and support timely procurement activities.
• Assist with physical inventory activities and cycle counting initiatives.
• Review and resolve MRP exceptions by expediting, de-expediting, or adjusting work orders as required.
• Review and promise sales orders based on production and material capacity.
• Handle customer expedite requests and coordinate cross-functional efforts to meet critical deadlines.
• Communicate inventory, scheduling, and technical issues to Sales, Engineering, Purchasing, and Operations teams.
• Support department management by communicating departmental objectives, performance metrics, and results.
• Serve as backup support for the Small Coolers Bay Supervisor by assisting with daily operational oversight when needed.
• Perform other duties as assigned.

Skills

Production planning

Inventory management

MRP usage

Microsoft Office

Communication

Education

Associate degree

Tools

MRP systems

Microsoft Excel

Gantt charts

Job description

API Heat Transferis looking for people who enjoy being part of transformation. We have a new mission, new leaders, and are accelerating our growth in the new year. If you enjoy engaging with customers, providing solutions, and initiating growth, we'd love to talk to you about ourProduction Planner/Scheduler!

At API we take our culture transformation seriously! To help find the best fit for our positions and organization, we ask that you complete our short Culture Index Survey. Simply follow the link after submitting your application to help us use our interview time to dive deeper into your job behaviors and work history. https://go.cultureindex.com/s/7Y0awCvsZZ.

What We Offer You:

• Salary Range $60,000 - $70,000.
• Opportunity to learn from and contribute to a premier, global company
• Be part of leading-edge technology for the heat transfer industry
• Ability to impact customers across multiple industries
• Full health & welfare benefits, 401(k), PTO, and developmental opportunities!

Position Summary

API Heat Transfer is seeking a highly organized and results-driven Production Planner / Scheduler to support our STG business unit. This position is responsible for contract scheduling, issuing work orders, maintaining inventory accuracy, monitoring contract progress, reviewing raw material requirements, managing sales order commitments, resolving MRP exceptions, and handling customer expedites. This position is full time in office setting.

The ideal candidate will be a proactive problem solver with strong planning and communication skills who thrives in a fast-paced manufacturing environment and can effectively balance customer demands with production capacity.

Key Responsibilities

Production Planning & Scheduling

• Collaborate with Production Supervisors to schedule and maintain a consistent flow of work through production, maximizing throughput and on-time delivery performance.
• Issue and manage work orders based on material availability, labor resources, and plant capacity.
• Review and manage production schedules to align manufacturing activities with customer requirements.
• Monitor contract progress and adjust schedules as necessary to meet delivery commitments.

Inventory & Material Management

• Review daily shortage reports and coordinate corrective actions to ensure material availability.
• Monitor inventory levels and perform necessary work order transactions to maintain inventory accuracy.
• Review raw material requirements and support timely procurement activities.
• Assist with physical inventory activities and cycle counting initiatives.

MRP & Order Management

• Review and resolve MRP exceptions by expediting, de-expediting, or adjusting work orders as required.
• Review and promise sales orders based on production and material capacity.
• Handle customer expedite requests and coordinate cross-functional efforts to meet critical deadlines.

Communication & Team Support

• Communicate inventory, scheduling, and technical issues to Sales, Engineering, Purchasing, and Operations teams.
• Support department management by communicating departmental objectives, performance metrics, and results.
• Serve as backup support for the Small Coolers Bay Supervisor by assisting with daily operational oversight when needed.
• Perform other duties as assigned.

Required Qualifications

• Associate degree in Business, Supply Chain, Operations, Technical Studies, or a related field; equivalent experience and training will be considered.
• Minimum of 3 years of experience in production planning and inventory management within a manufacturing environment.
• Minimum of 3 years of experience utilizing an MRP system.
• Strong understanding of manufacturing processes, order flow, and production scheduling.
• Proficient computer skills, including Microsoft Office applications.
• Excellent organizational, prioritization, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree in a related field.
• 5+ years of experience working with MRP systems.
• Strong working knowledge of Microsoft Excel, including data analysis and reporting functions.
• Experience using Gantt charts and scheduling tools.
• Experience in inventory control, materials planning, and capacity planning.

What Success Looks Like

• Accurate scheduling and planning of production jobs.
• Effective balancing of shop resources, labor capacity, and customer requirements.
• Proactive identification and resolution of production and material issues.
• Strong communication across departments to minimize disruptions.
• Consistent achievement of inventory accuracy and on-time delivery objectives.

Physical Requirements

• Ability to work primarily in an office environment.
• Ability to effectively use a computer and associated equipment for extended periods throughout the workday.
• Ability to operate standard office equipment, including phones, printers, copiers, and filing systems.
• Ability to occasionally enter the manufacturing environment to support production planning activities.