Production Resource Coordinator

AbelCine; New York (NY); On-site; USD 81,900 - 86,450; Full time

Job summary

AbelCine is seeking an experienced Resource Coordinator to support a major client on a six-month consulting engagement. The role is onsite in Midtown Manhattan and offers the chance to work with a high-performing in-house production team across executive communications, marketing campaigns, digital content, and live productions.

The Resource Coordinator will manage production calendars, staffing plans, crew coverage, and resource allocation for multiple concurrent and upcoming productions,

Qualifications

• 5+ years of experience in production coordination, scheduling, resource planning, or production operations.
• Strong experience managing multiple productions, calendars, vendors, and freelance crews simultaneously.
• Proficiency with Microsoft 365, particularly Outlook.
• Experience with Smartsheet, Airtable, Monday.com, or comparable resource planning platforms.
• Exceptional organizational skills and attention to detail.
• Strong communication and relationship-building skills.
• Ability to proactively identify scheduling conflicts, solve problems, and adapt quickly to changing priorities.
• Understanding of studio operations, production technology, and end-to-end production workflows.
• Ability to thrive in a fast-paced, deadline-driven production environment.
• Availability to provide occasional weekend support as production schedules require.

Responsibilities

• Coordinate crew, equipment, studio space, and production resources across multiple concurrent productions.
• Partner with internal stakeholders and staffing partners to schedule freelance crew, including camera, audio, lighting, and production support personnel.
• Manage production calendars and scheduling for interviews, studio shoots, field productions, live events, and special projects.
• Review and validate weekly timesheets and vendor invoices.
• Coordinate equipment reservations and purchases through internal channels and external production partners.
• Prepare production quotes and maintain expense records and receipts.
• Coordinate onboarding of freelance production crew.
• Develop and maintain resource forecasts, utilization reports, capacity plans, and scheduling dashboards.
• Communicate scheduling updates during weekly production meetings.
• Recommend workflow improvements and scheduling efficiencies.
• Serve as the central point of coordination between production teams, business stakeholders, vendors, and crew to ensure productions remain fully staffed and on schedule.

Skills

Production coordination

Scheduling

Resource planning

Vendor management

Communication

Organization

Tools

Smartsheet

Airtable

Monday.com

Job description

AbelCine is a leading provider of products, services, and solutions for the broadcast, production, and new media industries. In addition to supporting filmmakers, broadcasters, and content creators with equipment, technology, and expertise, AbelCine provides staffing and consulting services, connecting exceptional talent with some of the world's most respected media, entertainment, technology, and corporate organizations. Our consultants support clients across a wide range of creative, technical, and operational disciplines, delivering high-quality work on projects ranging from live events and branded content to feature films, broadcast, and corporate communications.

We are currently seeking an experienced Resource Coordinator to support one of our key clients, a global leader in the financial services industry, on a six-month consulting engagement with the potential for full-time employment. This role offers the opportunity to work with a high-performing in-house production team producing executive communications, marketing campaigns, digital content, social media, motion graphics, animation, and live productions.

The Resource Coordinator is responsible for coordinating production schedules, staffing plans, crew coverage, and resource allocation across multiple active and upcoming productions. Working closely with Production Managers and Production Operations, you'll help ensure productions are appropriately staffed, scheduled, and supported while proactively identifying scheduling conflicts and operational risks.

Responsibilities:

• Coordinate crew, equipment, studio space, and production resources across multiple concurrent productions.
• Partner with internal stakeholders and staffing partners to schedule freelance crew, including camera, audio, lighting, and production support personnel.
• Manage production calendars and scheduling for interviews, studio shoots, field productions, live events, and special projects.
• Review and validate weekly timesheets and vendor invoices.
• Coordinate equipment reservations and purchases through internal channels and external production partners.
• Prepare production quotes and maintain expense records and receipts.
• Coordinate onboarding of freelance production crew.
• Develop and maintain resource forecasts, utilization reports, capacity plans, and scheduling dashboards.
• Communicate scheduling updates during weekly production meetings.
• Recommend workflow improvements and scheduling efficiencies.
• Serve as the central point of coordination between production teams, business stakeholders, vendors, and crew to ensure productions remain fully staffed and on schedule.

Qualifications:

• 5+ years of experience in production coordination, scheduling, resource planning, or production operations.
• Strong experience managing multiple productions, calendars, vendors, and freelance crews simultaneously.
• Proficiency with Microsoft 365, particularly Outlook.
• Experience with Smartsheet, Airtable, Monday.com, or comparable resource planning platforms.
• Exceptional organizational skills and attention to detail.
• Strong communication and relationship-building skills.
• Ability to proactively identify scheduling conflicts, solve problems, and adapt quickly to changing priorities.
• Understanding of studio operations, production technology, and end-to-end production workflows.
• Ability to thrive in a fast-paced, deadline-driven production environment.
• Availability to provide occasional weekend support as production schedules require.

This role supports approximately 20 active productions each week while simultaneously planning resources for 30 future projects, making exceptional organization and prioritization skills essential.
Physical Effort:

• Prolonged sitting and standing work at a computer, requiring frequent use of monitors
• Manual dexterity and mobility required
• Standing and walking for the duration of the work shift
• Occasional reaching, bending, kneeling, and crouching
• Occasionallifting or moving supplies and equipment weighing up to 25 lbs., including items located above shoulder level

Engagement Details:

• Employment Type: 6-month consulting engagement
• Location: Onsite in Midtown Manhattan
• Expected Start Date: August 31, 2026
• Compensation Range:$1,800 - $1,900 per week

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws.