Production Manager

Shall See Theater; New York (NY); On-site; Full time

Job summary

A nonprofit theater organization in New York is seeking a Production Manager to oversee the technical realization of productions. The role involves managing production calendars, budgets, and developing workflows to support operational efficiency. The ideal candidate will possess 1-2 years of production management experience and strong organizational skills, with knowledge of technical theater processes. Proficiency in Google Workspace, budgeting, and production documentation is essential. This is an unpaid position with immediate start upon hire.

Qualifications

• 1-2 years of production management experience, preferably in a nonprofit or mission-driven theater.
• Strong knowledge of production processes, technical theater, budgeting, and scheduling.
• Experience developing templates and infrastructure for repeatable production processes.

Responsibilities

• Manage and track a master production calendar for each artistic season.
• Supervise and guide production managers for each specific project.
• Assist in the venue searching process with technical insights.
• Develop and manage production budgets in collaboration with the Managing Director.
• Design and maintain standardized production templates.
• Ensure activities comply with safety standards and venue policies.

Skills

Fluent in English

Fluent in Mandarin Chinese

Strong knowledge of production processes

Technical theater

Budgeting

Scheduling

Proficiency in Google Workspace

Proficiency in Excel

Basic drafting/diagramming tools

Exceptional organizational skills

Exceptional communication skills

Calm under pressure

Collaborative problem solver

Education

Production management experience

Educational experiences in theater

Tools

Google Workspace

Excel

Vectorworks

QLab

Canva

Job description

REPORTS TO: Managing Director

COMPENSATION: Unpaid

START DATE: Immediately upon hire

Position Summary

The Production Manager at Shall See Theater oversees the technical realization of all productions and programs, ensuring that artistic vision is achieved within budget, schedule, and resource constraints. As a key operational leader, this person participates in the management of production calendars, staffing, budgets, and logistics with show‑specific staff. This person participates in venue selection processes and communicates technical requirements with venues, providing feedback and evaluations to show producers.

In addition to standard production management duties, the Production Manager is also responsible for creating and maintaining production paperwork templates and workflow systems to support efficient and consistent operations as the organization grows.

Key Responsibilities

Production Oversight

• Manage and track a master production calendar for each artistic season.
• Supervise and guide production managers for each specific project through the production process, abiding Shall See Theater production guidelines.

Budget & Resource Management

• Assist the managing director and show producers in the venue searching process, providing technical insights and support.
• Develop and manage production budgets in collaboration with the Managing Director.
• Source and negotiate with vendors for rentals, purchases, and labor needs.

System & Template Development

• Design and maintain standardized production templates (e.g., calendars, calls, reports, tech schedules, crew lists).
• Establish organizational best practices for production documentation and filing.

Health, Safety & Compliance

• Ensure all activities comply with safety standards and venue policies.
• Oversee risk assessments and maintain incident documentation.

Qualifications

Fluent in English. Fluent in Mandarin Chinese is a plus.

1-2 years of production management experience, preferably in a nonprofit or mission-driven theater. Educational experiences also count.

Strong knowledge of production processes, technical theater, budgeting, and scheduling.

Proficiency in Google Workspace, Excel, and basic drafting/diagramming tools (e.g., Vectorworks, QLab, Canva).

Exceptional organizational and communication skills.

Experience developing templates and infrastructure for repeatable production processes.

Calm under pressure, adaptable, and a collaborative problem solver.

Please submit your resume using the application form linked below. Click the “Apply Now” button to begin. You are also welcome to include any additional materials that you feel help us better understand your skills, background, or passion—even if they are not specifically requested.

If you have any questions, please email us. NO PHONE CALLS, PLEASE.