Production Coordinator

World Wrestling Entertainment, Inc.; Stamford (CT); On-site; USD 55,000 - 90,000; Full time

Job summary

IMG is seeking a Production Coordinator to join our fast-paced, high-profile sports production team in Stamford, CT, driving planning, logistics, and shoots alongside a seasoned production group.

If you are organized, proactive, and comfortable coordinating cross-functional teams across pre, production, and post-production, this role offers exposure to international projects and opportunities to support IMG’s sustainability and health initiatives.

Qualifications

• Positive, professional, and proactive approach to work.
• Strong interpersonal skills with ability to build relationships.
• Collaborative team player with clear, confident communication.
• Ability to plan, prioritize and manage workload in a fast-paced environment.
• Calm, resilient, and solutions-focused under pressure.
• Able to work independently with initiative and within a team.
• Computer literate with experience using project management and production tools.

Responsibilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organize shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third‑party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad‑hoc production queries and duties in conjunction with the Production Manager.
• Complete post‑production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Assist with the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organization's mental health programs.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre‑production, production, and post‑production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.
• Carry out other duties within the scope and purpose of the role as required.

Skills

Interpersonal skills

Planning

Team collaboration

Communication

Calm under pressure

Independent worker

Job description

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

What You’ll Do:

This is a fantastic opportunity to join IMG as a Production Coordinator, where you’ll be at the center of a fast‑paced, high‑profile sports production, driving planning, logistics, and shoots alongside a seasoned production team. If you’re organized, proactive, and excited by sports, this is your chance to be part of something truly special.

Key Responsibilities and Accountabilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organize shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third‑party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad‑hoc production queries and duties in conjunction with the Production Manager.
• Complete post‑production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Assist with the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organization's mental health programs.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre‑production, production, and post‑production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.
• Carry out other duties within the scope and purpose of the role as required.

Skills and Abilities

• Positive, professional, and proactive approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• A collaborative team player with clear and confident communication skills.
• Ability to plan, prioritize, and manage workload effectively in a fast‑paced environment.
• Calm, resilient, and solutions‑focused under pressure.
• Able to work independently with initiative, as well as collaboratively within a team.
• Computer literate with experience using a range of project management and production tools.

Knowledge and Experience

• Proven experience in a Production Coordinator role, ideally with international experience across a range of projects, including live OBs and/or remote production operations.
• Strong ability to support cost management of production budgets, working closely with Production Managers and Finance teams.
• Knowledge of production and post‑production technologies and workflows.
• Understanding and practical experience of archive and music clearance processes.
• Knowledge of production insurance and health and safety requirements.
• Experience working directly with clients and on‑screen talent.
• Excellent written and verbal communication skills, with strong organizational capability.
• Confidence in managing large crew teams during pre‑production and event time.
• Experience working with international teams and stakeholders where English is not a first language (essential).
• Multi‑language skills (desirable).

Working Conditions

The work location is Stamford, CT. This is a fixed term contract until August 2027. Some international travel may be required.

TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non‑discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non‑discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.

For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

About WWE

WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family‑friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV‑PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world‑class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video‑on‑demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.

About UFC

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 290 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 975 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.

About IMG

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi‑channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About PBR

PBR is the world’s premier bull riding organization. More than 1,000 bull riders compete in more than 200 events annually across the televised PBR Unleash The Beast tour (UTB), which features the top bull riders in the world; the PBR Pendleton Whisky Velocity Tour (PWVT); the PBR Touring Pro Division (TPD); and the PBR’s international circuits in Australia, Brazil, and Canada. In 2022, PBR launched the nationally televised PBR Teams league—eight teams of the world’s best bull riders competing for a new championship expanding to 10 teams in 2024—as well as the PBR Challenger Series with more than 60 annual events nationwide. The organization’s digital assets include PBR RidePass on Pluto TV, which is home to Western sports. PBR is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. For more information, visit PBR.com, or follow on Facebook at Facebook.com/PBR, X at X.com/PBR, and YouTube at YouTube.com/PBR.

About On Location

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About Zuffa Boxing

Zuffa Boxing is a joint venture between TKO Group Holdings, Inc. (“TKO”) (NYSE: TKO) and Sela, the entertainment conglomerate. TKO serves as managing partner, providing day‑to‑day operational expertise, management, and oversight of the promotion, with executive leadership anchored by UFC President and CEO Dana White and WWE President and TKO Board Member Nick Khan. The promotion aims to reimagine the sport of boxing by evolving the current model to restore the sport’s rightful place in the forefront of the global sports ecosystem. For more information, follow @Zuffa_Boxing on X; and @ZuffaBoxing on Snapchat, Instagram, Threads, and TikTok.