Production Coordinator

Agencywithin; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Unlimited vacation policy

Monthly phone stipend

Medical, Dental, and Vision insurance

401(K) plan with matching

Dog friendly office

Hybrid work opportunity

Bonus - $50/week seamless allowance

Job summary

WITHIN is a Performance Branding company partnering with big brands to drive growth through integrated marketing. The Production Coordinator role supports asset flow between copywriters, designers, and motion designers to keep projects on time and current.

You will manage assets, track status across multiple workstreams, and ensure accurate file naming and version control, while collaborating with internal teams and external partners in a fast-paced, hybrid NYC-area setting.

Qualifications

• 2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team
• Experience supporting B2B clients or brands is a major bonus
• Strong verbal and written communication with internal teams, clients, and external partners
• Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment
• Meticulous eye for quality and detail
• Proficiency in word processing, spreadsheets, and presentation software
• Proactive problem-solver, adaptable to evolving project needs

Responsibilities

• Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery
• Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines
• Maintain clean, consistent file organization and naming systems so assets are always findable and current
• Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline
• Communicate directly and proactively with internal team members and external partners
• Recall and provide project details (who, when, where) on demand, and route inquiries to the right person
• Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early
• Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger
• Proof and correct spelling and grammar across documents, sheets, and slides

Skills

Asset management

Production coordination

Project management

Communication

Organizational skills

Attention to detail

Problem solving

Office software

Education

Bachelor's degree in Film, Media Production, Communications, or a related field

Tools

Asana

Frame.io

DAM platforms

Job description

About you:

As a Production Coordinator, you'll keep creative work moving. You'll manage a moderate-to-large flow of assets between copywriters, designers, and motion designers, making sure every file is where it needs to be, in the right version, at the right time. You understand how creative teams work, you catch problems before they become delays, and nothing gets lost on your watch.

Responsibilities include but are not limited to:

• Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery


• Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines


• Maintain clean, consistent file organization and naming systems so assets are always findable and current


• Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline


• Communicate directly and proactively with internal team members and external partners


• Recall and provide project details (who, when, where) on demand, and route inquiries to the right person


• Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early


• Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger


• Proof and correct spelling and grammar across documents, sheets, and slides

Requirements:

• 2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team


• Experience supporting B2B clients or brands is a major bonus


• Strong verbal and written communication with internal teams, clients, and external partners


• Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment


• Meticulous eye for quality and detail


• Proficiency in word processing, spreadsheets, and presentation software


• Proactive problem-solver, adaptable to evolving project needs

Nice to have:

• Bachelor's degree in Film, Media Production, Communications, or a related field


• Familiarity with asset management or project management tools (e.g., Asana, Frame.io, DAM platforms)

Our interview process includes, but is not limited to to the following:

• Excel knowledge and Typing Test

We offer a competitive salary and benefits based on ability level including:

• Base salary DOE ($65,000-$75,000)


• Unlimited vacation policy


• Monthly Phone Stipend


• Comprehensive Medical, Dental, and Vision insurance options


• 401(K) plan with matching


• Dog friendly office


• Hybrid work opportunity


• Bonus Perk - $50/week Seamless allowance

About WITHIN

WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we’re able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Ben and Jerry's and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It’s a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Check out some of our work!

We weave AI into everything we do, using the latest tech across all teams to innovate, work smarter, and make better decisions. Whether it’s in creative, operations, or anything else, AI helps us level up and do things at a whole new scale. We expect our people to use AI in their daily work, fully embracing it as a critical tool to help us succeed.

Locations

• New York City: 43-01 22nd St, Suite 602, Queens, NY 11101, United States


• Bogotá: WeWork Av. Carrera 19 #100-45 Usaquén, Piso (Floor) 10, Bogotá, Distrito Capital de Bogotá 110111, Colombia


• Mexico City: Av. Insurgentes Sur 1082, Piso (Floor) 2, Oficina 2008, Ciudad de México, CDMX 03100, México

AI-Assisted Screening Notice

As part of our initial application review process, we may use an AI-assisted tool to help compare skills and job titles from your resume with the requirements of the role. This tool evaluates information based on contextual relevance and is used only to support our manual review process. It is not used to make hiring decisions.

If you are a resident of New York City and would like to request an alternative evaluation process or a reasonable accommodation, please contact us at 315-533-2388.