Production Administrator

Fair Oaks Farms; Fair Oaks (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

A dairy production facility is seeking a Production Administrator to supervise the production and delivery of ice cream and cheese. This position involves coordinating with vendors, creating production schedules, and managing inventory processes. Ideal candidates should have a detail-oriented mindset, organizational skills, and proficiency in inventory management systems. A college degree or relevant experience is preferred. This role may require extended hours, including nights and weekends.

Qualifications

• Prolonged standing, bending, lifting products weighing fifty pounds.
• Ability to stand for four consecutive hours.
• Experience with cold and hazardous equipment.
• Proficient in Microsoft 365 applications (Word, Excel, Outlook, PowerPoint).
• Inventory management experience with SAP preferred; bookkeeping/data entry experience helpful.

Responsibilities

• Oversee production and delivery of ice cream and cheese.
• Maintain partnerships with vendors.
• Create and follow production schedules.
• Maintain production documentation for inventory usage and month-end close.
• Ensure COAs are received/approved before product release.
• Scan and label external wholesale orders and manage shipping/receiving dock operations.

Skills

Excellent organizational skills

Ability to excel at details

Multi-tasking

Self-discipline

Leadership

Education

College degree

2+ years’ experience in a co-packing role

Tools

Microsoft 365 applications

SAP

Job description

Position Title: Production Administrator

Reports To:Director of Operations

Position Summary: The primary responsibility of the Production Administrator is to oversee both the internal and external production and delivery of ice cream and cheese.

Job Duties:

• Maintains partnerships with cheese, milk, and ice cream vendors.
• The procurement, shipping and receiving of milk, cheese, and ice cream from approved vendors.
• Creates and follows production schedules for cheese and ice cream.
• Coordinates weekly order requests for milk and ice cream from vendors to communicate product availability and resource needs.
• Develops and coordinates documentation for Production to use for purposes of recording inventory usage in the daily production process.
• Inventory management, Assists and coordinates Month-End Inventory Reconciliation. Compiles physical Inventory counts and provides documentation to the Finance Department for Month Financial close process.
• Coordinates cheese cutting staff, CLD driver, and production staff.
• Keeps CDL driver records up to date and works with HR as needed.
• Coordinates, fills, and delivers internal milk, cheese, and ice cream orders.
• Works with accounting to make sure orders are managed and entered in SAP – Inventory Management System.
• Properly receives in product and coordinates internal testing. Ensures that product is not released until COAs have been received and approved.
• Responsible for shipping and labelling external wholesale orders appropriately.
• Make sure shipping and receiving dock runs smoothly and notify the appropriate business when their shipments are delivered.
• Provides logistical support to shipping and receiving by managing early releases including preparation of BOL documents and coordinates carrier support with scheduled pickup times.
• Prepare confidential correspondence reports or other documents and assist in accounting and cost reconciliation.
• Coordinates the overall sanitation of the plant, making sure that sanitation is done correctly and on time.
• Works with regulatory authorities to make sure permits and inspections are conducted and kept up to date.
• Order supplies on a regular basis to make sure the operations and sanitation of the plant continue on-schedule.
• Performs other duties as assigned.

Position Requirements:

• Position requires prolonged standing, bending, stooping, twisting, lifting products and supplies weighing fifty pounds, and repetitive hand and wrist motion.
• Ability to stand for four or more consecutive hours.
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
• Work with cold and hazardous equipment as well as operating phones, computers, fax machines, copiers, and other office equipment.
• Must be able to take direction and delegate responsibilities.
• Able to work in a fast-paced environment.
• Able to work nights, weekends, holidays, and extended hours.
• Self-discipline, initiative, leadership ability and outgoing.

Education and Experience:

• College degree is preferred/desirable or 2+ years’ experience in a co-packing role.
• Highly detail-oriented mindset
• Ability to manage multiple priorities and maintain meticulous records.
• Highly proficient in all Microsoft 365 applications
• Inventory management system experience (SAP preferred) and bookkeeping and/or data entry.