Production/Administrative Clerk (Farmbrook Plant) - 1st Shift; $24.20 to Start!

Graham Packaging Company; United States; On-site; USD 33,000 - 45,000; Full time

Job summary

Graham Packaging Company is seeking a Production/Admin Clerk to handle a variety of administrative tasks in a manufacturing environment. The role involves greeting customers, maintaining plant files, updating production and sales records, and providing clerical support to all departments.

The candidate should have 1–3 years of administration experience, excellent communication skills, and the ability to work under pressure while delivering quality service. Some travel up to 25% may be required.

Qualifications

• 1–3 years in administration, preferably in manufacturing.
• Strong communication, punctuality, and reliability.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Greet customers and visitors and maintain professional appearance.
• Enter daily production and sales data; receive inventory.
• Maintain plant files, procedures, and document control.
• Process invoices, purchase orders, and cost allocations.
• Handle phones, mail, and inter-office communications.
• Travel up to 25% may be required.

Skills

Attendance

Computer literacy

Verbal communication

Written communication

Under pressure

Independence

Team collaboration

Tools

Typing

Job description

Company Statement

Graham Packaging is a people, planet and values-based company and a leader in sustainable packaging manufacturing. From the kitchen to the laundry room, Graham Packaging is part of your everyday life. For employees at Graham, our Blue Culture is part of their everyday lives, too. In other words, Blue is how we do things here. At Graham, we are united by a clear vision. We know our part and help those around us know theirs, encouraging one another to continuously improve. We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative to cultivate our individual growth and help others do the same, while keeping ourselves and one another accountable. And we actively promote cooperation, collaboration, integrity and respect across regions and teams to foster an engaged, diverse and connected workforce. We value our employees, and a Blue Culture allows for the most rewarding employee experience as part of the Graham family. Blue is how we feel about what we do-together-to create a better tomorrow. Working at Graham means you lead constructively with clear goals, use diverse thinking to drive excellence, accountability, innovation, as well as demonstrating collaboration, embracing learning, and taking action for continuous improvement and growth.

Overview

The Production/Admin Clerk will be responsible for a variety of administrative tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical. The individual is responsible for greeting customers and visitors, performing updates of plant reports in a timely and accurate manner, maintaining plant files for the various departments. The Production/Admin Clerk provides clerical support for all departments of the facility.

Responsibilities

• Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
• Provide clerical support to all departments in the plant.
• Initiating corrective/preventive and continuous improvement opportunities through defined/document channels, and actively participate in developing, implementing, and verifying corrective/improvement actions.
• Handle all incoming phone calls to the plant.
• Supervise vending, cleaning, uniform and water services.
• Distribute correspondence and paperwork from the fax, copy machine and printers.
• Maintain the printers and fax machine.
• Sort and distribute interoffice and outside mail and correspondence.
• Greet visitors to the plant and verify they comply with safety policies and procedures.
• Maintain visitors' log.
• Provide professional, confidential administrative support.
• Manage accurate filing system and document control.
• Insure compliance with Corporate Administrative policies and procedures.
• Write procedures applicable to administrative functions.
• Enter daily production and sales, receive inventory.
• Maintain weekly shipping reconciliation.
• Insure plant workstations have current copies of all applicable procedures.
• Generate purchase orders and maintain office supplies and equipment.
• Track all purchase orders, receivers, and invoices.
• Verify accuracy of invoices and processes for payment in the P.O.system.
• Monitor cost allocation to correct account numbers.
• Process freight bills and re-bills customer for freight where appropriate.
• Check timecards for accuracy.
• Assist with entering and reconciling weekly payroll hours.
• Reconcile temporary hours to invoices and processes for payment.
• Process employment verification requests.
• Process some employment transactions with Corporate Human Resources.
• 0-25% travel may be required.

Qualifications

A minimum of 1 to 3 years in administration, preferably in a manufacturing environment.

Production/Admin Clerk are required to interact with managers, employees, vendors, and customers. Therefore, the following skills and proficiencies are also essential requirements of the position:

• Ability to maintain regular, predictable, and punctual attendance.
• Computer usage and typing skills are essential.
• Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• Collaborates well with others: proactively contributes to group objectives; volunteers to help others.

Compensation Statement

The expected salary range for the position described in this posting is made in accordance with the legal mandates of certain