Procurement Specialist IV

Fermi National Accelerator Laboratory; United States; On-site; USD 100,000 - 131,000; Full time

Benefits offered by this job

Medical

Dental

Vision and FSA

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite day care

Job summary

Fermilab is seeking a Procurement Specialist IV to lead complex construction and major subcontracting efforts in support of the laboratory’s high-energy physics program. You will manage end-to-end procurement, ensure compliance with FAR/DOE requirements, and collaborate with internal customers and DOE offices.

The role emphasizes strategic sourcing, price/cost analysis, and contract administration, with an onsite Batavia office and a comprehensive benefits package.

Qualifications

• Bachelor’s degree or equivalent experience in procurement or related field.
• Nine years of procurement experience.
• Knowledge of Buy American Act, Service Contract Act, Davis Bacon Act, safety, insurance, and socio-economic provisions.
• Experience with major construction procurement awards and IDIQs/BOAs.

Responsibilities

• Serve as procurement subject matter expert in capital construction, A/E, and special projects.
• Solicit proposals, evaluate bids, negotiate terms, and award procurements.
• Ensure subcontract files are complete and compliant with terms and regulations.
• Support audits, DOE collaboration, and procurement metrics.

Skills

Procurement experience

Contract negotiation

Subcontract administration

Regulatory knowledge (FAR/DOE)

Cost analysis

Project teamwork

Renewed certifications (CPM/CFCM/CPCM)

Vendor management

Microsoft Office / spreadsheets

Education

Bachelor’s degree in Business/Supply Chain or related field

Tools

Word processing

Spreadsheets

Document sharing systems

Job description

The expected hiring range for this position is: $99,500.00-$130,900.00. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. Within the section, the Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

This Procurement Specialist role requires a strategic thinker with an acute understanding of the market, suppliers, and products to ensure that goods and services are procured at the best possible terms for Fermi Forward. These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and DOE, in accordance with established procurement policies and procedures, contract law, commercial practice, and applicable federal procurement regulations.

This role will execute on known or anticipated opportunities in the acquisition of constructions services while contributing to cost savings, partnerships with suppliers and other value-added activities to support the work of the Laboratory.

What your day-to-day as a Procurement Specialist IV at Fermilab will look like:

Serve as a procurement subject matter expert in area of capital construction, architect and engineering (A/E), and special projects. Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions, and others as appropriate. Solicits request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiate subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements. Plans and develops subcontracting requirements with internal Laboratory customers. Support FFDG compliance and self-assessment activities. Support audits and assessments, contractor procurement system reviews; collaborate with the DOE Fermi Site Office (FSO); ensure team compliance with the prime contract and applicable acquisition regulations; contribute to and support Procurement metrics gathering and reporting.

Skills and Attributes for Success

• A Bachelor’s degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience.
• 9 years of procurement experience.
• Understanding and administration of the Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions.
• Experience with major construction procurement awards, Cost Reimbursable, Time & Material agreements as well as IDIQs/BOAs is preferred.
• Proven ability to plan, develop, negotiate, administer and close large, complex, high dollar value subcontracts.
• Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools.
• Experience working in a matrixed project team environment.

Applicable Knowledge, Skills and Abilities Required

• Experience with federal contracting, particularly with the Department of Energy (DOE) and working knowledge of Federal Acquisition Regulations (FAR).
• Professional Certifications as Certified Procurement Manager (CPM), Certified Federal Contract Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Master’s Degree in Business / MBA preferred.
• Experience handling procurements for DOE projects.
• DOE Order 413.3b experience is a plus.
• Ability to abide by all environment, safety and health regulations.
• Willingness to respect, understand and value individual differences that embody laboratory principles.

Work Arrangement

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final. Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks

• Medical
• Dental
• Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care

Why Fermilab

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening

Drug-Free Workplace & Pre-Employment Screening Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12 In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

Fermilab is the United States' premier particle physics laboratory. We work on the world's largest and most advanced particle accelerators and dig down to the tiniest building blocks of matter. We probe the farthest reaches of the universe, seeking out the nature of dark matter and dark energy.

Fermilab's over 2,000 employees include scientists and engineers from all around the world and collaborators from more than 50 countries on physics experiments based in the United States and elsewhere. Our work experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, our people. To learn more about Fermilab's employee programs, visit our main Careers site.

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