Procurement Specialist I

State of Oklahoma; Oklahoma; On-site; USD 42,000 - 62,000; Full time

Job summary

State of Oklahoma, Office of Management and Enterprise Services, is seeking an entry-level Procurement Specialist I to support the acquisition of goods and services through routine purchasing and contract-related tasks.

You will process requisitions and purchase orders, assist with solicitations, and coordinate with Accounts Payable to support procure-to-pay processes, while ensuring compliance with procurement policies and timelines.

Qualifications

• Bachelor’s degree in business or related field, or four years of procurement experience.
• Certification as State of Oklahoma CPO Level I or ability to obtain within 90 days.
• Experience with requisitions, purchase orders, change orders, and solicitations.

Responsibilities

• Utilizes and manages the state purchase card per rules.
• Prepares requisitions, purchase orders, change orders.
• Handles daily procurement needs and supports procure-to-pay processes.
• Administers annual contract renewals and fiscal year updates.
• Maintains organized records and agency files.
• Supports Finance teams to ensure consistent service.
• Maintains certifications and completes required training.

Skills

Procurement knowledge

Attention to detail

Communication skills

Procure-to-pay processes

Policy compliance

Time management

Education

Bachelor’s degree in business or related field

CPO Level I Certification

Job description

Job Posting Title

Procurement Specialist I

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

Finance

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Position Summary

The Level I Procurement Specialist is an entry-level contributor, supporting the efficient acquisition of goods and services through routine purchasing and contract-related tasks. This role assists in processing procurement requests, conducting basic sourcing activities, and ensuring compliance with established procurement policies and procedures. The role collaborates with internal stakeholders, vendors, and multiple state agencies to provide timely, service-oriented support that upholds procurement standards and contributes to the overall effectiveness of the shared services initiative.

Position Responsibilities

• Utilizes and manages the state purchase card in accordance with State Purchase Card Rules and internal ABS Procurement guidelines.
• Prepares requisitions, purchase orders, change orders, and other required procurement forms.
• Handles daily procurement needs, prepares purchasing documents, assists with solicitations, and coordinates with Accounts Payable to support procure-to-pay processes.
• Administers annual contract renewals, ensuring compliance with purchasing rules and timely completion of fiscal year updates.
• Maintains organized records, documentation, and agency files.
• Supports team activities to ensure consistent service delivery across Finance teams.
• Maintains required certifications, stays updated on policy changes, and completes mandatory training.

Education and Experience

Requirements include:

• A bachelor’s degree in business, or a closely related field; or
• Four (4) years of clerical, contracting, or procurement experience; or
• A combination of education and experience, substituting one year of experience for each year of the required degree.
• Certification as State of Oklahoma Certified Procurement Officer (CPO) Level I or must attain certification within 90 Days

Knowledge/Skills/Abilities

Knowledge/Skills/Abilities include:

• Basic knowledge of procurement principles, purchasing processes, and state procurement guidelines, or the ability to learn them quickly.
• Strong attention to detail with the ability to accurately process routine procurement and change order requests.
• Effective communication and customer service skills when working with internal staff, state agencies, and vendors.
• Ability to follow established procurement procedures and work under direct supervision in a structured environment.
• Solid organizational skills with the ability to manage routine tasks, maintain accurate procurement documentation, and support renewal activities.
• Basic problem-solving skills with the ability to assist in resolving straightforward procurement or data-entry issues.
• Ability to obtain CPO Level I certification and P-Card credentials within required timeframes.

Physical Demands and Work Environment

This position works in a comfortable office setting with a computer for a large percentage of the work day. The noise level in the work environment is usually mild. Occasional travel may be required.

Schedule

This is a full-time, 40-hour per week position.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.