Procurement Specialist 1/2 (12-5460)

State of Alaska; Anchorage (AK); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

Training and mentorship

Job summary

State of Alaska's Office of Procurement and Property Management is seeking a Procurement Specialist 1/2 flex to support multiple divisions with professional procurement functions, including procurements under $100,000 and contract administration. Under supervision, PS1 handles routine procurements while PS2 may conduct formal solicitations and RFPs as authorized.

The role offers a hybrid telework arrangement and opportunities for promotion within the team.

Qualifications

• Analytical thinking and problem solving to address issues and opportunities.
• Attention to detail in all procurement documents.
• Computer skills using databases and automated systems.
• Strong oral and written communication, adapting to audience.
• Reading comprehension of technical material and regulations.

Responsibilities

• Assist divisions with procurements under $100,000.
• Support contract administration and amendments to contracts.
• Manage agency leasing, vehicle and property inventories.
• Collaborate with supervisor and higher-level Procurement Specialists on projects.

Skills

Analytical Thinking/Problem Solving

Attention to Detail

Computer Skills

Oral and Written Communication

Reading Comprehension

Education

Post-secondary education or experience in business administration, logistics, or related field

Job description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

Under the supervision of the Department Procurement Manager, the Procurement Specialist (PS) 1/2 flex position works closely with the divisions of the Department of Administration to support their core mission and functions by performing professional procurement functions.

With direct assistance from their supervisor, the PS1 position is responsible for assisting divisions with professional procurement functions for procurements under $100,000. This position may also assist higher level Procurement Specialists with projects and solicitations. Other duties include contract administration, issuing amendments to contracts, agency leasing administration, agency vehicle and property inventories, and other duties as assigned.

As you learn the ins and outs of this position, you may be entrusted with more complex tasks. In addition to the PS1 duties, the PS2 position is responsible for performing procurements for assigned customers. Under general guidance, a PS2 may conduct formal solicitations, Invitations to Bid (ITB), and Requests for Proposals (RFPs) as authorized in Alaska Statutes (AS 36.30) and associated regulations and administrative guidelines contained in the Alaska Administrative Manual (AAM).

Our Organization, Mission, and Culture

The Office of Procurement and Property Management's (OPPM) mission is to provide efficient, cost-effective, customer focused services to State of Alaska agencies, allowing departments to focus resources on their principal functions instead of common administrative functions.

The main objectives of OPPM are to standardize and streamline business processes, leverage technologies to reduce costs, increase efficiencies, and drive higher quality service.

OPPM is dedicated to bettering the processes of State procurement and empowering State agencies to provide the greatest level of service to all Alaskans.

The Benefits of Joining Our Team

Our team has a culture of support and growth. We have multiple career ladders across job categories providing employees advancement opportunities as they gain skills and knowledge.

This position has a built-in promotional path to progress from a Procurement Specialist 1 to a Procurement Specialist 2 within our team without having to re-apply for the higher level role.

The work is challenging, interesting, and rewarding with a focus on work/life balance. You will be able to telecommute on a hybrid schedule, receive training and mentorship, and work alongside team members who really love what they do!

The Working Environment You Can Expect

OPPM's office location in Anchorage is downtown in the Atwood Building. We offer the option of a hybrid telework schedule to allow maximum flexibility for our employees. Please be aware that our current telework schedule is 1 day in the office and 4 from home, but there is a required training period that is 100% in office. Additionally, Statewide telework policies are set by State leadership, and are subject to change in the future. OPPM utilizes collaborative platforms to maintain a close-knit team.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.
• Arithmetic/Mathematical Reasoning: Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Procurement Specialist 1

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for para-professional and/or professional services.

Procurement Specialist 2

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:

'Competencies' means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

'Typically gained by' means the prevalent, usual method of gaining the competencies expected for entry into the job.

'Training' and 'education' in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, online, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Some positions in the series may require an Alaska driver's license.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.