Procurement Specialist

Catalis Dental Lab Partners; Palm Bay (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with company match

PTO + holidays

Ongoing training and development

Job summary

Midwest Dental Arts in Palm Bay, FL is seeking a Procurement Specialist to manage daily purchasing, inventory accuracy, supplier coordination, and documentation in alignment with Catalis Network standards. You will oversee vendor relationships, open orders, and month-end counts to ensure uninterrupted lab operations.

The role requires experience in procurement or supply chain, familiarity with inventory systems (Zimbis a plus), and strong Excel skills. A Bachelor's degree is preferred.

Qualifications

• Experience in procurement, purchasing, inventory management, supply chain, or related operations.
• Preferred background in dental laboratory, healthcare, medical device, manufacturing, or similar environments.
• Knowledge of inventory, ERP, purchasing, or procurement systems; Zimbis experience is a plus.
• Strong communication, organization, problem-solving, and analytical skills.
• Proficiency with Microsoft Office, particularly Excel.
• Bachelor's degree in Business, Operations, Supply Chain, Management, or equivalent experience preferred.

Responsibilities

• Manage the procurement of dental materials, supplies, equipment, and services through approved vendors and purchasing systems.
• Maintain inventory accuracy within Zimbis, including item setup, vendor information, pricing, stock levels, and inventory optimization.
• Monitor inventory availability, open orders, backorders, shortages, and substitutions to ensure uninterrupted production.
• Conduct month-end inventory counts, reconcile discrepancies, and submit accurate inventory reports.
• Oversee purchase order, invoice, packing slip, and receiving processes to ensure accuracy and timely payment processing.
• Build and maintain strong supplier relationships while monitoring pricing, delivery performance, product availability, and service levels.
• Track spending, identify cost-saving opportunities, report pricing or supply risks, and support approved product substitutions.
• Continuously improve purchasing, receiving, and inventory control processes while partnering with Operations, Production, Finance, Quality, and Procurement teams to achieve business objectives.

Skills

Procurement experience

Inventory management

ERP systems

Zimbis experience

Strong communication

Excel

Education

Bachelor's degree in Business/Operations

Tools

Zimbis

Excel

ERP systems

Job description

Job Location: Palm Bay FL - Palm Bay, FL 32909Procurement Specialist

Company Overview

Midwest Dental Arts is a full-service dental laboratory that has been delivering exceptional restorations and outstanding customer service since 1996. Founded in Cedar Rapids, Iowa, we have grown to four locations while maintaining our commitment to fabricating all restorations in the United States with no overseas outsourcing. As a leader in implant and restorative dentistry, we specialize in custom abutments, full-arch zirconia, acrylic restorations, and supra-structure hybrid solutions. Our skilled technicians leverage advanced technology, craftsmanship, and attention to detail to produce high-quality restorations that support excellent patient outcomes. At Midwest Dental Arts, we are passionate about innovation, collaboration, and service excellence, partnering with dental professionals nationwide to help create confident, healthy smiles. Joining our team means becoming part of an organization dedicated to quality, continuous improvement, and making a meaningful impact—one smile at a time.

Position Summary

The Procurement Specialist manages day-to-day purchasing, inventory, supplier coordination, and documentation while maintaining alignment with Catalis Dental Lab Partners procurement standards. The role helps ensure material availability, accurate inventory, cost control, and uninterrupted laboratory operations.

Key Responsibilities

• Manage the procurement of dental materials, supplies, equipment, and services through approved vendors and purchasing systems.
• Maintain inventory accuracy within Zimbis, including item setup, vendor information, pricing, stock levels, and inventory optimization.
• Monitor inventory availability, open orders, backorders, shortages, and substitutions to ensure uninterrupted production.
• Conduct month-end inventory counts, reconcile discrepancies, and submit accurate inventory reports.
• Oversee purchase order, invoice, packing slip, and receiving processes to ensure accuracy and timely payment processing.
• Build and maintain strong supplier relationships while monitoring pricing, delivery performance, product availability, and service levels.
• Track spending, identify cost-saving opportunities, report pricing or supply risks, and support approved product substitutions.
• Continuously improve purchasing, receiving, and inventory control processes while partnering with Operations, Production, Finance, Quality, and Procurement teams to achieve business objectives.

Qualifications & Requirements

• Experience in procurement, purchasing, inventory management, supply chain, or related operations.
• Preferred background in dental laboratory, healthcare, medical device, manufacturing, or similar environments.
• Knowledge of inventory, ERP, purchasing, or procurement systems; Zimbis experience is a plus.
• Strong communication, organization, problem-solving, and analytical skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently and collaborate effectively across departments.
• Understanding of inventory control, supplier management, process improvement, and cost-control practices.
• Bachelor's degree in Business, Operations, Supply Chain, Management, or equivalent experience preferred.
• Familiarity with dental laboratory materials and vendor networks is a plus.

Compensation & Benefits

• Competitive Pay with additional bonus potential
• Benefits including Medical, dental, vision, Life
• 401k with company match
• Paid Time off (PTO) plus paid holidays
• Ongoing training and professional development opportunities

Midwest Dental Arts is an affiliate company of Catalis Dental Lab Partners. If you are interested in learning more about this opportunity and the other Brands under the Catalis Network, you can find us at catalislabs.com. At Midwest Dental Arts, you are not just joining a Team, you are joining a family, Let’s start building some smiles together.

Midwest Dental Arts is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable federal, state, or local law.