Procurement Specialist

Montgomery County Maryland; Manhattan (KS); Hybrid; USD 23,000 - 29,000; Full time

Job summary

Kansas State University is seeking a Procurement Specialist to review purchase orders for completeness and policy compliance within our financial services division. The role supports campus departments, maintains records, and ensures proper documentation in systems.

This hybrid position begins on-site for the first 90 days, then potential hybrid eligibility based on performance. Applicants should have a high school diploma and at least two years of relevant experience, with strong attention to

Qualifications

• Requires a high school diploma (or equivalent) and two years of relevant experience.
• Combination of education and experience may satisfy requirements.
• Basic understanding of purchasing or financial processes.
• Strong attention to detail and ability to follow procedures.
• Excellent written and verbal communication skills.
• Experience in a university or public-sector environment.
• Customer service experience supporting multiple stakeholders.
• Experience with ERP or supplier management systems.

Responsibilities

• Apply standard procurement guidelines and checklists when reviewing purchase orders.
• Respond to routine inquiries from campus departments regarding purchasing requirements.
• Maintain accurate records of purchase orders and related documentation.
• Ensure documents are properly uploaded and retained in procurement systems.
• Follow established procedures and workflows.
• Assist senior staff with procurement tasks and special projects as assigned.
• Participate in training and development to build procurement knowledge and skills.

Skills

Attention to detail

Communication skills

Customer service

Team collaboration

Education

High school diploma or equivalent

Tools

ERP systems

Supplier management systems

Job description

About This Role

The Procurement Specialist supports the procurement function by reviewing purchase orders for completeness and compliance with university procurement policies and procedures. This role performs routine reviews, identifies missing or incorrect information, and works with campus departments to correct issues under established guidelines and supervision.

Jobs & Responsibilities:

• Apply standard procurement guidelines and checklists when reviewing purchase orders
• Respond to routine inquiries from campus departments regarding purchasing requirements
• Maintain accurate records of purchase orders and related documentation
• Ensure documents are properly uploaded and retained in procurement systems
• Follow established procedures and workflows
• Assist senior staff with procurement tasks and special projects as assigned
• Participate in training and development to build procurement knowledge and skills

About Us

The Division of Financial Services at Kansas State University supports the university's mission of teaching, research, and service by providing strategic financial leadership, stewardship, and operational excellence. As part of Kansas State University, our team partners with campus units to deliver high-quality services in shared services financial and budgeting support, accounting, financial reporting, procurement, travel, and compliance. We are committed to integrity, innovation, and continuous improvement, leveraging data, technology, and collaborative relationships to ensure responsible resource management and an exceptional service experience for the K-State community.

Worksite Description

This position is Hybrid eligible. This position is hybrid eligible; however, the first 90 days are required to be 100% on-site. After that period, hybrid eligibility may be granted based on individual performance, with a requirement of three days on-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and two years of relevant experience.
• Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Basic understanding of purchasing or financial processes
• Strong attention to detail and ability to follow procedures
• Excellent written and verbal communication skills
• Experience in a university or public-sector environment
• Customer service experience supporting multiple stakeholders
• Experience with ERP or supplier management systems

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on:08/25/2026

Anticipated Hiring Pay Range

$17.00 - $21.00/hour