Procurement Specialist

Mazama Energy, LLC; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Mazama Energy, LLC is seeking a Procurement Specialist in Houston, TX to manage day-to-day procurement activities, vendor onboarding, and PO administration. You will coordinate with internal teams and suppliers, ensuring accurate documentation, timely sourcing, and alignment with Mazama’s procurement policies.

The role requires strong transactional capabilities, attention to detail, and the ability to handle multiple procurement tasks in a fast-paced field environment.

Qualifications

• 6+ years of progressive experience in procurement, purchasing, supply chain, sourcing, vendor management, or related function.

Responsibilities

• Create, issue, and administer purchase orders based on approved requisitions and sourcing decisions.
• Support RFP/RFQ and sourcing activities for Category Managers.
• Resolve PO/invoice discrepancies with Accounts Payable and Finance.
• Maintain procurement records and supplier documentation.
• Monitor open POs, commitments, and aging; ensure compliance with policy.

Skills

Procurement

Vendor management

Sourcing

Documentation accuracy

Education

Bachelor's degree in Supply Chain/Business/Finance/Engineering

Tools

ERP systems

Microsoft Excel

Procure-to-Pay systems

Job description

Mazama Energy is a pioneering geothermal energy company dedicated to unlocking the vast potential of the Earth's natural heat to deliver reliable, sustainable, and scalable clean energy solutions. Through advanced research, engineering innovation, and field operations, Mazama Energy is developing next-generation geothermal technologies that have the potential to transform the global energy landscape. Our commitment to scientific excellence, operational innovation, and environmental stewardship drives everything we do as we advance geothermal resources from research and development through commercial deployment.

The Procurement Specialist will be responsible for managing day-to-day procurement activities including vendor onboarding, purchase requisition and purchase order administration, supplier documentation, procurement system management, routine sourcing activities, procurement reporting, and coordination with internal stakeholders and suppliers. This position will serve as a key operational member of the Procurement organization and will work closely with Category Management, Project Management, Drilling & Completions, Engineering, Operations, Finance, Accounts Payable, Legal, and external suppliers.

The successful candidate will combine strong transactional procurement capabilities with commercial judgment, attention to detail, supplier management skills, and the ability to independently manage multiple procurement activities in a fast-paced project environment.

Essential Dutiesand Proficiencies:

The following outlines the essential duties and proficiency expectations for this position.

Purchase Order Management

• Create, issue, and administer purchase orders based on approved purchase requisitions and sourcing decisions.
• Confirm appropriate approvals, scopes of work, quotations, contracts, commercial terms, and supporting documentation are in place prior to PO issuance.
• Ensure purchase orders accurately reflect:
• Scope of work
• Pricing and rates
• Quantities
• Delivery requirements
• Payment terms
• AFE and cost coding
• Commercial terms
• Do Not Exceed values, where applicable
• Required supporting documentation
• Manage purchase order revisions, amendments, and change orders.
• Monitor open purchase orders, commitments, remaining balances, and required closeout activities.
• Coordinate PO changes with suppliers and internal stakeholders.
• Identify purchase orders requiring additional funding, extensions, or commercial action.
• Maintain accurate and complete procurement records.
• Manage the vendor onboarding process from internal request through vendor activation.
• Coordinate collection of required supplier documentation.
• Coordinate vendor setup requirements with Finance and Accounts Payable.
• Maintain accurate and current supplier records.
• Support development and maintenance of Mazama's approved supplier database.

Procurement & Sourcing Support

• Support Category Managers and Procurement leadership with RFP, RFQ, and sourcing activities.
• Independently manage routine or lower complexity sourcing events as assigned.
• Solicit quotations from qualified suppliers.
• Identify opportunities for competitive sourcing and supplier consolidation.
• Support development and maintenance of procurement templates, sourcing documentation, and standard commercial forms.
• Serve as a Procurement point of contact for suppliers regarding purchase orders, documentation, invoice issues, and general procurement requirements.
• Communicate PO requirements and commercial expectations clearly to suppliers.
• Follow up on outstanding quotations, documentation, order acknowledgements, and other supplier requirements.
• Assist with resolution of supplier commercial and administrative issues.

Invoice & Accounts Payable Support

• Work closely with Accounts Payable and Finance to resolve PO related invoice discrepancies.
• Research differences between purchase orders, invoices, field tickets, and supplier pricing.
• Coordinate with suppliers and internal stakeholders to resolve:
• Quantity discrepancies
• Missing PO references
• Missing field documentation
• Coding issues
• PO funding issues
• Support implementation and enforcement of Mazama's invoicing requirements.
• Identify recurring invoice issues and recommend process improvements.

Procurement Reporting & Controls

• Maintain visibility into:
• Open purchase orders
• Purchase commitments
• PO aging
• Sourcing activitiesSupport Procurement leadership with spend reporting and supplier analysis.
• Ensure transactions comply with Mazama's Procurement Policy, Delegation of Authority, and established procedures.

Qualification and Experience Requirements:

• 6+ years of progressive experience in procurement, purchasing, supply chain, sourcing, vendor management, or a related commercial function.
• Bachelor's degree in Supply Chain Management, Business, Finance, Engineering, or related field.
• Demonstrated experience creating and administering purchase orders.
• Experience working with Accounts Payable and resolving PO/invoice discrepancies.
• Experience supporting vendor onboarding and supplier administration.
• Experience working with procurement, ERP, or procure-to-pay systems.
• Strong attention to detail and documentation accuracy.
• Strong analytical and organizational skills.
• Strong written and verbal communication skills.
• Ability to communicate effectively with suppliers and internal stakeholders.
• Ability to work independently and appropriately elevate commercial or operational issues.
• Proficiency in Microsoft Excel, Word, Outlook, and related business applications.

The following outlines the competencies required for the role.

Hard Skills

• Willingness to completerequired Company training.
• Foundational understanding of engineering principles, mathematics, and technical problem solving.
• Basic knowledge of drilling and well construction concepts; exposure to casing, drillingfluids, cementing, hydraulics, or directional drilling is a plus.
• Ability to organizeand analyze operational data, perform calculations, identify trends, and produce accurate technical documentation.

Working proficiency with Microsoft Excel, Word, and PowerPoint; exposure to drilling engineering or data-visualization software is a plus.

• Ability to read and learn from drilling programs, well schematics, procedures, daily reports, and operational data.
• Strong attention to detail and disciplined documentation.

Soft Skills

• Excellent communication skills for presenting findings clearly to both technical and non-technical stakeholders.
• Collaborative mindset with a focus on teamwork and building relationships across disciplines.
• Adaptability and problem-solving skills to navigate challenges in exploration and fieldwork environments.
• Attention to detail and organizational skills to manage multiple projects and field activities effectively.

Physical and other qualifications:

• Ability to travel periodically to geothermal exploration, drilling, appraisal, and development project sites.
• Ability to work safely in active drilling and industrial field environments.
• Ability to stand, walk, climb, and navigate uneven terrain during field assignments.
• Ability to occasionally lift and carry field equipment or materials up to 25 pounds.
• Ability to work extended hours during critical drilling and operational activities when necessary.
• Must be able to pass pre-employment and periodic drug screenings and background checks.
• Must be fluent in English, both written and verbal.