Procurement Specialist

George Mason University; Fairfax (VA); Hybrid; USD 27,552 - 41,328; Part time

Job summary

George Mason University seeks a Procurement Specialist within the College of Science to manage purchasing and procurement processes. This part-time position involves working collaboratively with faculty and staff to procure services and materials in compliance with university policies.

The ideal candidate will have a high school diploma, strong communication and organizational skills, and proficiency in Microsoft Office. The role is hybrid eligible, allowing flexibility in the workplace.

Qualifications

• General knowledge of fiscal and purchasing processes.
• Ability to work effectively with diverse backgrounds.
• Experience in a customer service environment.

Responsibilities

• Procurement of goods and services through various means.
• Monitor and track purchasing requests.
• Collaborate with Finance team on purchases.

Skills

Excellent organization

Communication skills

Attention to detail

Customer service skills

Problem-solving skills

Microsoft Office suite proficiency

Intermediate Excel skills

Education

High school diploma or equivalent

Bachelor’s degree in business, supply chain, or related field

Job description

Department: College of Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department

The College of Science Finance team serves the financial and procurement needs for the college. This includes providing excellent customer service to our departments, central university stakeholders, and other colleges within the university. The overall department is in charge of planning and execution of the college’s finance and procurement related initiatives and processes including financial management and budgeting, forecasting and modeling, and financial controls.

About the Position

The Procurement Specialist works closely with College of Science leadership, central procurement, faculty and staff to support operations through the procurement of goods and services. The role performs responsible purchasing and procurement work, including purchasing a variety of services, materials, supplies, products, and equipment and ensures all purchasing is completed in accordance with applicable laws, policies and procedures of the college, university and Commonwealth in a timely and efficient manner.

Responsibilities

Procurement of Goods and Services

• Receives and processes purchase requests from internal customers (e.g., faculty, staff) by liaising with vendors to place orders, tracking receipt of goods, ensuring orders are fully complete and paid, and resolving issues that arise.
• Identifies the appropriate means to procure the goods (e.g., eVA purchasing system, P-card, honorarium request, reimbursement request) and ensures requests are within procurement‑related policies.
• Works collaboratively with internal customers to understand requests and provide regular status updates.
• Secures quotes as needed.

Procurement Tracking

• Monitors COS purchasing requests and ensures approved items get purchased.
• Maintains detailed records of purchases in accordance with university policy and compliance.
• Works collaboratively with Finance team to ensure all purchases are allowable, allocable, and within budget.
• Ensures the proper amount is correct in purchasing system and is going to the correct org/fund.
• Works closely with accounts payable to ensure timely payment and resolution of invoice issues.
• Performs other related duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• General knowledge of fiscal and purchasing processes.
• Excellent organization, communication, attention to detail, and customer service skills.
• Ability to work effectively with faculty, staff, and vendors from a variety of diverse backgrounds.
• Ability to maintain excellent working relationships with college and university colleagues and external vendors.
• Ability to troubleshoot and come up with solutions when necessary.
• Coordinate and prioritize multiple tasks and meet deadlines.
• Effectively communicate in person, over the telephone, and in writing.
• Adapt to changing technologies and practices.
• Experience within a business setting.
• Experience in a customer service environment, planning, scheduling, and execution of operational projects to meet the client’s needs and procuring goods and service.
• Demonstrated experience with internet applications, email systems, effective use of problem‑solving skills, ability to prioritize multiple tasks.
• Maintain organized records and meet deadlines.
• Attention to detail and communication skill.
• Proficiency in Microsoft Office suite; intermediate Excel skills.

Preferred Qualifications

• Bachelor’s degree in business, supply chain, or related field.
• Familiarity with public procurement practices or Enterprise Resource Planning (ERP) systems within a large public institution.