Procurement Specialist

Phoenix East Aviation, Inc.; Daytona Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Phoenix East Aviation, Inc. in Daytona Beach, FL, is seeking a detail-oriented procurement and inventory specialist to manage daily purchasing, vendor quoting, and sourcing for aviation and related goods.

The role emphasizes policy compliance, cost efficiency, and reliable part availability to support aircraft maintenance operations. It involves maintaining accurate inventory records, processing orders, and collaborating with vendors to optimize pricing and delivery.

Qualifications

• High School Diploma or GED required.
• 1 year aviation inventory control experience preferred.
• Proficient in Microsoft Office and general internet applications.

Responsibilities

• Maintain accurate computerized inventory and resolve vendor discrepancies.
• Move repairable materials to/from repair vendors and company shops.
• Ensure timely receipt of inbound purchases and repairs.
• Assist with inventory counts and maintain inventory values.
• Prepare materials for daily maintenance readiness.
• Source and evaluate vendors for price and reliability; assist with spend reporting.
• Negotiate pricing, payment terms, and delivery schedules.
• Monitor vendor performance and KPIs; manage supplier relationships.
• Forecast material requirements to prevent stockouts and optimize inventory levels.

Skills

Communication skills

Problem solving

Attention to detail

Driver's license

Education

High School Diploma or GED

Tools

Talon RMS systems

Microsoft Office

General internet applications

Job description

Summary

Executes daily purchasing, vendor quoting, and sourcing for aviation and non-aviation goods while ensuring policy compliance, cost efficiency, and consistent part availability. Receives and processes incoming materials and parts, maintains accurate inventory records, and issues components to support aircraft maintenance operations. This role integrates procurement and inventory control to keep maintenance activities supplied, organized, and operating without interruption.

Essential Functions

• Responsible for maintaining accurate computerized inventory and handling vendor discrepancy resolutions.
• Responsible for the movement of repairable materials out to/return from repair vendors and company shops.
• Ensure timely and accurate receipt of inbound purchases and repairs.
• Assist with inventory counts on a quarterly basis and maintain inventory values for all items at all PEA affiliated locations.
• Responsible for resolution and reporting of any shipping or receiving problems to the supervisor.
• Comply with procedures related to safety and departmental standards.
• Ensure that company inventory and materials are properly accounted for and binned in the correct location.
• Prepare materials needed for daily maintenance readiness and redistribution.
• Ensure regulatory compliance with shipping, receiving, and storing of hazardous materials.
• Overlap parts ordering and receiving, assist in inventory parts counts including monthly and year end counts.
• Source and evaluate vendors for price and reliability, assisting with spend reporting and cost-saving initiatives.
• Maintain vendor database and compliance documents
• Create, process, and track purchase orders for all necessary parts, materials, and equipment.
• Negotiate pricing, payment terms, and delivery schedules with suppliers to secure favorable contracts.
• Monitor vendor performance, track key performance indicators (KPIs), and manage long-term supplier relationships.
• Analyze market trends and forecast future material requirements to prevent stockouts and optimize inventory levels.

Competencies

• Must possess good oral and written communications, and problem-solving skills.
• Possess a valid driver's license and if position requires use of company vehicle(s), must be insurable under company insurance coverage.
• Attention to details, follow through on projects, follow instructions and multi-tasking.

Physical Demands

• Assisting in moving aircraft and equipment in & out of hanger.
• Basic shop upkeep (Sweeping, mopping, cleaning, etc.)
• Lifting/moving items 50lbs.
• Must be able to sit, stand, bend, crouch, kneel, and walk for extended periods.
• Must be able to climb and work from ladders, work stands, and other heights.
• Must be able to work with one or both hands extended overhead.
• Must be able to work in FL weather conditions; heat, rain, wind, cold.

Position Type and Expected Hours of Work

Hourly, full time: Monday – Friday 8:30am -5:00pm

Travel

25% travel to all PEA Satellite locations.

Required Education and Experience

High School Diploma or GED

Preferred Education and Experience

• One-year experience in aviation inventory control, parts, purchasing.
• Talon RMS systems.
• Computer proficient in the Microsoft Office, general internet applications.
• Math Skills
• Organizational, time management and listening skills

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Phoenix East Aviation is a Drug Free Workplace and all applicants will be subject to a pre-employment drug screen. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.