Procurement Specialist

Gateway Foundation Inc.; Chicago (IL); Hybrid; USD 70,890,000 - 92,152,000; Full time

Benefits offered by this job

Health insurance

403(b) Retirement Plan (employer match

Tuition Reimbursement

Flexible Spending Accounts

Paid time off 18 days/year

Holidays

Job summary

Gateway Foundation, Inc. is seeking a Procurement Analyst to coordinate RFQs, obtain quotes, and manage vendor relationships. This hybrid role combines purchasing operations with supplier diversity reporting and spend analytics.

Responsibilities include contract review, onboarding with Accounts Payable, and ensuring compliant procurement practices in a nonprofit setting. The ideal candidate has a Bachelor’s degree and 5 years of relevant experience.

Qualifications

• Bachelor’s degree in business, finance, supply chain management or related field.
• Five years of procurement, purchasing, or contract administration experience.
• Purchasing system experience; Emburse Enterprise is a plus.
• Knowledge of procurement regulations in nonprofit environments.

Responsibilities

• Coordinate procurement solicitation process for RFQs and related procurements.
• Obtain and document secondary and tertiary quotes to support pricing validation.
• Collaborate with group purchasing organizations to identify vendors and pricing.
• Review vendor contracts and assist with negotiations with legal teams.
• Support vendor onboarding and required documentation with AP.
• Prepare vendor spend analyses and purchasing trend reports.
• Process purchase orders and ensure accurate recordkeeping.

Skills

Procurement & Sourcing

Vendor analysis

Data analysis

Strong communication

Excel proficiency

Education

Bachelor’s degree in business, finance, supply chain management or related field

Master’s degree preferred

Tools

Purchasing systems

Emburse Enterprise

Job description

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Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

Discover a rewarding career where you can find both personal and professional fulfillment while aligning your values with your work. You'll have the opportunity to make a meaningful impact by aiding individuals in overcoming addiction. We pride ourselves on being an organization that values you and strives to be an employer of choice, fostering a vibrant culture that promotes teamwork and professional growth. Your voice matters here; we actively listen to and value our employees' thoughts, allowing you to be part of organizational decisions. Join Gateway Foundation today and become part of a team dedicated to making a positive difference in the lives of others.

Location:500 W Monroe Chicago, IL 60604

Work Schedule:Monday through Friday, normal business hours

• This position offers a hybrid based model of 2 days remote and 3 days onsite

The Procurement Analyst is responsible for:

• Procurement & Sourcing
  • Coordinates the procurement solicitation process, including preparation, distribution, evaluation support, and documentation for requests for proposals and related competitive procurements.
  • Obtains and documents secondary and tertiary quotes as part of the request for quote process to support pricing validation and vendor selection.
  • Collaborates with group purchasing organizations to identify vendors for organizational needs and to align treatment locations with available contracted pricing and purchasing opportunities.
• Reviews vendor contract terms and specifications, assists with contract administration and negotiations based on business needs, coordinates review of terms and conditions with legal counsel as appropriate, and facilitates execution of agreements.
• Partners with Accounts Payable and internal stakeholders to support vendor onboarding and required documentation.
• Tracks vendor expenditures and prepares utilization reports, including reporting related to HUB and MBE/WBE vendors and other supplier diversity or external reporting requirements.
• Purchasing Operations
  • Processes purchase orders and submits them to vendors to support timely order fulfillment and accurate recordkeeping.
• Analytics & Reporting
  • Prepares and presents vendor spend analyses and purchasing trends to business leaders to support planning, decision making, and cost management.
  • Processes weekly and monthly purchasing card reports, productivity reports, and other assigned procurement-related reporting.
  • Reviews general ledger and budget data to identify savings opportunities, monitor implemented initiatives, and support informed purchasing decisions.

Additional Responsibilities:

• Administers the organization’s copier fleet and associated leases, including quotes, ordering, lease renewal tracking, and maintenance of related records.
• Manages the CT Corp relationship and related state registration activities, working with internal teams such as Legal to coordinate and obtain various state tax exemption certificates for the organization.
• Serves as backup to the Purchasing Specialist and assists with administration of the enterprise vehicle fleet, organization-owned vehicle pool, and purchasing card operations, as assigned.

Requirements:

• Bachelor’s degree in business, finance, supply chain management, or a related field required; equivalent relevant experience may be considered. Master’s degree preferred.
• Five years of related experience in procurement, purchasing, supply chain, or contract administration required, including experience with purchasing systems, purchasing card administration, vendor research, and procurement procedures and regulations.
• Purchasing system experience required. Experience with Emburse Enterprise software is a plus.
• Working knowledge of procurement, supply chain, purchasing processes, internal controls, and applicable regulatory requirements, with the ability to apply that knowledge in a nonprofit or similarly regulated environment.
• Strong written and verbal communication skills, including the ability to prepare, proofread, edit, and present correspondence, reports, and summaries effectively.
• Strong analytical and problem-solving skills necessary to prepare and interpret reports, research and evaluate vendors, compare pricing and service levels, resolve discrepancies, and recommend solutions that meet operational needs.
• Interpersonal and customer service skills necessary to build effective working relationships with internal stakeholders, vendors, and external partners, and to provide guidance on purchasing procedures and related processes.
• Proficiency with Microsoft Office, particularly Excel, and the ability to use data and reporting tools to analyze spending, prepare reports, and support decision making.
• Project management skills and the ability to organize multiple priorities, maintain accurate procurement documentation, and meet deadlines in a fast-paced environment.

Physical Requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data.

Compensation (based on experience and credentials) :

• Range is between $24.74-32.16 per hour
• Gateway Foundation conducts annual reviews including merit increases.

Benefits at Gateway Foundation:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&DD Insurance paid for by Gateway
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and time off:

• 18 paid time off days per year – accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU’s and job-related training
• Clinical Supervision: Formal and informal guidance

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCPhere .