Procurement Specialist

Carroll County Schools; Carrollton (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Carroll County Schools is seeking a Procurement Specialist to requisition and purchase supplies, equipment, and parts for the schools and technology department. You will prepare bid specifications, examine requisitions, and coordinate with vendors to ensure competitive pricing and compliance with state guidelines.

The role requires strong communication, organizational skills, and the ability to maintain accurate records, with responsibility for monitoring costs and assisting the CTO with

Qualifications

• High School Diploma required.
• Bid specifications writing skills are essential.
• Ability to communicate effectively with staff and vendors.
• Strong organizational skills and record-keeping.
• Knowledge of how the school technology department operates and use of school funds.

Responsibilities

• Receive, examine, and process requisitions and prepare bid documents.
• Compare costs and evaluate product quality and suitability.
• Communicate with vendors and monitor market conditions.
• Assist Technology Coordinator with procurement needs and ordering.
• Monitor costs and financial impact of purchases for the Technology Department.

Skills

Communication skills

Bid specifications writing

Organizational skills

Vendor relations

Telephone skills

School finance knowledge

Ability to lift up to 25 lbs

Education

High School Diploma

Tools

Excel/Spreadsheet software

Job description

REPORTS TO:

Chief Technology Officer

JOB OBJECTIVES: (Purpose of the position):

To requisition and purchase supplies, equipment, materials, and parts used in the schools and technology department.

ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives)

Strategic Goal Area IStudent Achievement

• Prepare student participation spreadsheets to use when allocating the amount of commodity parts to be delivered to each location.

Strategic Goal Area IIStakeholder Engagement and Loyalty

• Communicate effectively with Coordinator of Technology, Bookkeepers and School Administrators.

Strategic Goal Area IIIEfficient and Effective Operational Processes

• Receives, examines, and processes requisitions, prepares bid specifications and other necessary documents related to the purchase.
• Compares costs and evaluates the quality and suitability of product.
• Corresponds with vendors. Keeps informed of new products and market conditions and trends.
• Confers with and assists the Coordinator of Technology in determining purchasing needs and specifications.
• Confers with State Department to ensure procurement process is properly followed.
• Maintains records containing copy of bid request sent, all respondents, and company bid was awarded to.
• Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the system.
• Assist Coordinator of Technology with technology processing and ordering.
• Assists the CTO with ERate Process.

Strategic Goal Area IVContinuous System and School Improvement

• Monitor the cost and financial impact of purchases to the Technology Department Program.

Other Expectations

• Adhere to the Code of Ethics for Educators in Georgia
• Demonstrate prompt and regular attendance.
• Complete assignments and requirements on time and in compliance with the Coordinator of Technology.
• Maintain accurate, complete, and appropriate records and file reports promptly
• Maintain confidentiality of information and records for students and staff
• Communicate effectively with students, peers, and administrators, parents, and the public.
• Exhibit stellar interpersonal skills by projecting a positive image when dealing with students, peers, administrators, parents and the public.
• Ability to lift/move up to 25 lbs.

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

• High School Diploma
• Skills in writing bid specifications
• Ability to communicate well
• Organizational skills
• Knowledge and experience of how the school technology department operates and allowances for the use of school funds.

JOB LOCATION (Place(s) where work is performed):

County Office

EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)

Telephone, Copier, Computer, Calculator

CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)

• Computer Skills creating spreadsheets, cell formatting, formulas
• Organization skills and Record keeping
• Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers
• Effective communication and telephone skills

FLSA:

Non-Exempt

Name Of Evaluation Instrument Used For This Job Description

Procurement Specialist Job Performance Evaluation

____: Date job description approved by the board of education

____: Date evaluation instrument reviewed by the board of education