Procurement Specialist

USO; Arlington (VA); On-site; USD 68,000 - 89,000; Full time

Benefits offered by this job

Generous paid time off

Volunteer days

Military leave

401k match

Comprehensive benefits

Training reimbursement

Job summary

The USO in Arlington, VA seeks a Procurement Specialist to manage RFx processes, contracts, and internal communications. A Bachelor’s degree and 5+ years in purchasing/procurement are required; not-for-profit or global experience is preferred.

You will collaborate with business owners, support budgeting and documentation, and ensure compliance with organizational policy. This is an in-person role at our Arlington location.

Qualifications

• 5+ years progressively responsible work experience in a purchasing/procurement role.
• Not-for-profit, military, multicultural and/or global experience preferred.
• General knowledge of contracting and purchasing tools, processes and best practices.

Responsibilities

• Facilitate the RFx sourcing process with business owners to gather requirements and coordinates vendor responses.
• Support contract approval workflow with legal and electronic signatures; manage contract records.
• Serve as internal point of contact for organizational procurements and provide process guidance and compliance documentation.
• Train users on Coupa enhancements and roll out new system functionalities; manage user profiles.
• Report on key system metrics monthly to leadership.
• This is an in-person position located in Arlington, VA.

Skills

Procurement

Vendor management

Sourcing

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Procurement Software

Job description

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.

A Certified Great Place to Work®

Don’t just take our word for it—our people have spoken. According to the Great Place to Work® 2025–2026 survey:

• 96% feel good about how we support the community
• 94% are proud to tell others they work at the USO
• 92% say their work has special meaning—it’s not “just a job”
• 91% felt welcomed from day one
• Over 88% agree all employees are treated fairly, regardless of race or gender

The Procurement Specialist is responsible for procurements, contracts, RFx processes and their related internal communications.

Principal Duties and Responsibilities (*Essential Duties)

RFx Process

• Facilitate the RFx sourcing process for organizational spend through collaboration with business owners to understand their requirements, assisting with the compilation of specifications, initiating sourcing event to gather vendor responses, and facilitate vendor selection and support negotiation of agreements on behalf of business owners.*
• Serve as point of contact for vendor communications related to sourcing events including responding to questions concerning the solicitation, scheduling of presentations, and project award/non-award communications in compliance with Organizational policy.*

Contract Administration

• Responsible for the management of the contract approval workflow including coordination with legal counsel, initiating electronic signatures, and contract records management in compliance with organizational policy.*

Support

• Serve as internal point of contact for organizational procurements to include: requests, process/procedure guidance and compliance documentation areas.*
• Contribute to departmental procurement budget meetings to take notes and disseminate information for action and ensure completion of follow up items. *
• Manage internal procurement communications and system support inboxes for both incoming and outgoing from/to organizational departments and procurement department communication dissemination.*
• Responsible for training users on Coupa enhancements and rolling out new system functionalities, including and the development of training materials or communication concerning enhancements and new capabilities.*
• Manage Coupa user profiles to validate active/inactive statuses for departures/new hires.*
• Report on key system metrics on a monthly basis to the Director, Procurement and Procurement Manager.
• Other duties as assigned.
• This is an in-person position located in Arlington, VA.

Job Specifications

• Bachelor’s Degree.
• 5+ years progressively responsible work experience in a purchasing/procurement role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
• General knowledge of contracting and purchasing tools, processes and best practices in a global operations environment.
• Strong interpersonal, customer service and problem-solving skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism. Ability to manage and influence external vendor relationships.
• Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite and procurement software.
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
• Must show initiative, self-motivation, and attention to detail with the ability to manage multiple projects with competing priorities. Ability to quickly and easily adapt to changing organizational needs.
• Ability to achieve desired results while working collaboratively in a team environment.
• Ability to perform basic business/accounting functions including project management and budget reconciliation.
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.
• Must be a strong advocate of the USO’s mission to lift the spirits of America’s troops and their families.

Details

• The salary range for this position is $68,000-$89,250.
• To support pay transparency, this posting includes the anticipated base salary range for this role. Compensation is determined based on several factors including geographic location, relevant experience, specialized skills, certifications, and overall alignment with the position requirements. Our compensation practices are designed to ensure market competitiveness and internal equity across roles and levels.
• This is an in-person position located in Arlington, VA.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

If that’s not enough to convince you, here are some direct quotes from employees:

• The organization truly cares about the people who work here.
• There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.

Apply today. Join the mission. Join Team USO.