Procurement Project Administrator

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 65,000 - 95,000; Full time

Job summary

WeGo Public Transit in Nashville, TN is seeking a Procurement Project Administrator to coordinate procurement and contracting activities for the delivery of goods, services, professional services, and construction projects. You will work with stakeholders to ensure compliant, timely purchasing processes.

The role requires strong project management, attention to detail, and excellent verbal and written communication. Prior procurement experience and knowledge of FTA guidelines are preferred.

Qualifications

• College degree in business administration, accounting, or related field strongly preferred; some college required
• Minimum three years of experience in procurement and contract administration
• Experience in purchasing equipment and services related to the transportation industry preferred
• Very strong mathematical and analytical skills
• Very detail oriented
• Excellent verbal and written communication skills

Responsibilities

• Coordinate procurement and contracting activities for goods, services, professional services and construction projects.
• Prepare solicitations, evaluate proposals, and select contract types to minimize risk.
• Maintain procurement files following FTA guidelines.
• Negotiate contracts and ensure ethical procurement practices.
• Prepare purchase orders and ensure approvals per procurement type.
• Communicate effectively with department officials and vendors.
• Prepare reports, analyses, and procurement documentation.
• Ensure compliance with policies and regulations.

Skills

Procurement management

Analytical skills

Communication skills

Attention to detail

Negotiation

Education

College degree in business administration, accounting, or related field

Job description

Procurement Project Administrator

Nashville, TN

WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills.

• Performs all procurement-related activities and planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy
• Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce exposure to risk
• Maintains properly documented procurement files following FTA guidelines
• Participates in the negotiation of contracts terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated
• Review and adhere to compliance of departmental policy, procedure, local, State and Federal regulations of procurement/Publish required procurements
• Verify purchase requisitions by comparing the board approval document and the contract
• Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met by the procurement type
• Communicates in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.
• Prepare related supplemental paperwork in support of contracts for the Board; prepare analytical reports, correspondence, and memoranda.
• Keep information accessible by sorting and filing documents
• Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations
• Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services
• Report DBE selected vendors to the Director of Business Diversity
• Track federally funded send per the submitted invoice
• Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice
• Perform other duties as assigned

• College degree in business administration, accounting, or related field strongly preferred; some college required
• Minimum three years of experience in procurement and contract administration
• Experience in purchasing equipment and services related to the transportation industry preferred
• Very strong mathematical and analytical skills
• Very detail oriented
• Excellent verbal and written communication skills

Davidson Transit Organization, Employment unit of WeGo Public Transit, is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that people with disabilities are provided with reasonable accommodation.

• Physical activity includes sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening.
• Ability to bend, stoop, walk, kneel, stretch and lift 55 lbs. Climbing stairs and ladders.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working in various weather conditions such as rain, cold climate, etc.

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.