Procurement Manager (Facilities)

gershautism; Town of Huntington (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health care plan

401k retirement plan

Life insurance

Family leave

Disability coverage

Training & development

Job summary

Gersh Autism is seeking a Procurement Manager to lead a centralized procurement function across its multi-state portfolio of schools, clinics, and corporate operations. You will forecast demand, negotiate vendor contracts, and drive cost savings while mentoring a Purchasing Coordinator and ensuring compliant, scalable processes.

The role oversees end-to-end procurement, new location openings, inventory planning, and cross-functional support to align purchasing with organizational growth and

Qualifications

• Bachelor's degree or equivalent experience in Supply Chain, Business, Operations, or related field.
• 5+ years of progressive procurement experience, preferably multi-site or high-growth.
• Proven vendor relationship management and contract negotiation experience.
• Experience leading or mentoring team members.
• Strong analytical, organizational and problem-solving skills.
• Proficiency with procurement and ERP systems and MS Office.
• Knowledge of compliance, purchasing controls, and financial processes.
• Ability to operate both strategically and tactically in a fast-paced environment.

Responsibilities

• Develop and execute a centralized procurement strategy aligned with growth and operations.
• Forecast demand across campuses, departments, and programs using historical data.
• Identify cost savings, standardization, and bulk purchasing opportunities.
• Establish procurement policies and controls for scalability.
• Identify, onboard vendors, negotiate contracts, and manage relationships.
• Oversee end-to-end procurement from requisition to delivery and reconciliation.
• Partner with internal stakeholders to align purchasing with priorities and timelines.
• Resolve discrepancies and service issues with urgency and professionalism.
• Create opening budgets and purchase items for new locations.
• Support multi-location inventory planning and controls.
• Track spends, report cost-saving initiatives, support budgeting/forecasting.
• Ensure compliance with policies, controls, and regulatory requirements.
• Leverage NetSuite to improve visibility, reporting, and efficiency.
• Collaborate with Facilities, Operations, Finance, and Program Leadership.

Skills

Vendor management

Contract negotiation

Analytical skills

Strategic and tactical operations

Cross-team collaboration

Mentoring/people leadership

Ability to drive cost savings

Process improvement (EOS)

ERP systems proficiency

MS Office proficiency

Education

Bachelor's degree in Supply Chain/Business/Operations

Tools

ERP systems

MS Office

Job description

For over 30 years, Gersh Autism has empowered students on the autism spectrum to reach their full potential. Serving individuals aged 5-21 across the U.S. and Puerto Rico, our network of K-12 schools provides personalized education tailored to each student’s unique learning style. We offer comprehensive therapeutic services—speech, physical, occupational therapy, and more—along with vocational training for older students. Our dedicated team collaborates with families to ensure academic, social, and emotional growth, preparing students for success beyond the classroom.

At Gersh Autism, we are committed to helping individuals on the autism spectrum lead fulfilling, independent lives.

The Procurement Manager is a strategic leader responsible for building and managing a high performing procurement function that supports a multi-state portfolio of schools, clinical programs, and corporate operations. This role oversees the full lifecycle of procurement—from forecasting and sourcing to vendor management and cost optimization—ensuring the organization to operate efficiently, compliantly, and at scale.

This leader will drive procurement strategy, standardization, and process improvement while developing strong vendor partnerships and delivering measurable cost savings. The Procurement Manager will also mentor and manage a Purchasing Coordinator, establishing structure, accountability, and growth within the procurement function

Key Responsibilities

Procurement Strategy + Optimization

• Develop and execute a centralized procurement strategy aligned with organizational growth and operational needs
• Analyze historical purchasing data to forecast demand across campuses, departments, and programs
• Identify opportunities for cost savings, standardization, and bulk purchasing efficiencies
• Establish procurement policies, controls, and best practices to support scalability and consistency

Vendor Sourcing + Relationship Management

• Identify, evaluate, and onboard vendors across multiple categories (Facilities products, FF&E, paper goods, office supplies, classroom supplies, etc.)
• Lead contract negotiations to secure favorable pricing, terms, and service levels
• Build and maintain strategic vendor partnerships to ensure reliability, quality, and responsiveness
• Continuously evaluate vendor performance and implement improvements where needed

Procurement Operations + Execution

• Oversee the end-to-end procurement process from requisition through delivery and reconciliation
• Ensure timely, accurate, and cost-effective fulfillment of all purchasing needs
• Partner with internal stakeholders to align purchasing with operational priorities and timelines
• Resolve discrepancies, delays, or service issues with urgency and professionalism

New Location Openings

• Create new location opening budgets
• Purchase and track all items required for new locations
• Provide onsite support for new locations post-opening as needed, ensuring smooth transition into operations
• Support communication and coordination with internal teams and external partners related to openings
• Communicate delivery details to the appropriate departments

Inventory + Demand Planning

• Collaborate cross-functionally to monitor inventory levels and anticipate future needs
• Implement systems and processes to reduce waste, prevent shortages, and improve visibility
• Support multi-location inventory planning with a focus on efficiency and cost control

Financial Oversight + Reporting

• Track procurement spends, identify trends, and report on cost-saving initiatives
• Support budgeting and forecasting processes with accurate purchasing data
• Ensure alignment with financial goals and cost control strategies

Systems, Compliance + Process Improvement

• Ensure compliance with all internal policies, financial controls, and regulatory requirements
• Maintain accurate procurement records, contracts, and documentation
• Leverage systems (e.g., NetSuite) to improve visibility, reporting, and efficiency
• Continuously refine procurement workflows to support a high-growth environments

Cross-Functional + Organizational Support

• Partner with Facilities, Operations, Finance, and Program Leadership to support new site openings and ongoing operational needs
• Support procurement for capital projects, expansions, and special initiatives
• Operate within EOS, ensuring accountability through structured meetings, scorecards, and deliverables

Qualifications:

• Bachelor's degree or equivalent experience in Supply Chain, Business, Operations, or related field
• 5+ years of progressive procurement experience, preferably in a multi-site or high-growth environment
• Demonstrated experience managing vendor relationships and negotiating contracts
• Prior experience leading or mentoring team members preferred
• Strong analytical, organizational, and problem-solving skills
• Proficiency in procurement and ERP systems and Microsoft Office Suite
• Knowledge of compliance, purchasing controls, and financial processes
• Ability to operate both strategically and tactically in a fast-paced environment

Physical Requirements

• Must be able to keep students safe from themselves and others and, in some cases, may need to implement CPI (therapeutic holds) procedures.
• Must be able to remove oneself from potentially harmful situations and, in some cases, be able to lift a child.
• Ability to stand, walk, bend, kneel, and move throughout the workday
• Ability to lift (at least 50-65 pounds), assist, and/or physically support students, which may include lifting or guiding students of varying sizes
• Ability to physically intervene when required to ensure safety (per CPI training)
• Ability to remove oneself and/or others from unsafe situations quickly
• Ability to maintain attention and focus in a dynamic, high-stimulation environment
• Ability to multi-task and shift priorities quickly
• Ability to exercise sound judgment and decision-making, particularly in high-pressure or safety-sensitive situations
• Ability to work effectively as part of a team and maintain professional relationships
• Ability to perform duties under stress, including during behavioral escalations

Benefits for Full Time Employees

Gersh Autism offers a competitive compensation package, including comprehensive health and retirement benefits, professional development opportunities, and a supportive work environment committed to your personal and professional growth.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k matching)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short-Term & Long-Term Disability
• Training & Development