Procurement Manager

City of North Port; North Port (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

City of North Port seeks a professional to direct the Purchasing Division within the Finance Department, overseeing centralized procurement, budgeting and contract administration. You will coordinate with other divisions, supervise staff and ensure compliance with public bidding requirements.

Responsibilities include developing divisional goals, preparing budgets, negotiating complex contracts, and representing the division to outside agencies.

Qualifications

• Bachelor’s degree in business administration, public administration or related procurement and contract administration.
• 7+ years of increasingly responsible experience in purchasing and contract administration utilizing competitive bidding systems.
• 3+ years in a supervisory capacity, or equivalent training/experience.
• Public Sector experience preferred.

Responsibilities

• Directs and manages centralized procurement activities for the City, coordinating needs across departments.
• Reviews purchase requests, analyzes requirements, and conducts complex contract negotiations.
• Prepares the Purchasing Division budget and assists in budgeting for staffing, equipment, and supplies.
• Supervises staff and maintains high standards for efficient operation; builds positive interdepartmental relationships.

Education

Bachelor’s degree in business administration/public administration or related procurement and contract administration

Job description

Professional and administrative work directing the implementation of policies and procedures for the purchasing division. Plans, organizes, directs and manages the activities of the Purchasing Division within the Finance Department; including the activities of a centralized purchasing program for the City; serves as Purchasing Agent per code and statutory requirements; coordinates purchasing activities with other divisions and departments. Work is performed under the direction of the Finance Director.

• Recognizes positions that provide full line and functional management responsibility for a division or program area within a department.
• Receives administrative direction from the Finance Director.
• Exercises direct supervision over professional, supervisory, technical and clerical personnel.
• Develops and implements divisional goals, objectives, policies and procedures.
• Plans, organizes and directs centralized procurement activities of the City, including coordination and consolidation of Departmental needs for standardized supplies, materials, equipment and services; review and analyze purchase requests; and perform the most complex contract negotiations and purchases.
• Directs, oversees and participates in the development of the Purchasing Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Prepares the Purchasing Division budget; assists in budget implementation; participates in the forecast of funds needed for staffing, equipment, materials and supplies; administers the approved budget.
• Recommends the appointment of personnel; provide or coordinate staff training; conducts performance evaluations; recommends discipline; implements discipline procedures as directed; maintains discipline and high standards necessary for the efficient and professional operation of the Division.
• Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Represents the Division to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary.
• Researches and prepares technical and administrative reports; prepares written correspondence.
• (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

• Bachelor’s degree from an accredited college or university with major course work in business administration, public administration or related procurement and contract administration.
• Minimum of seven (7) years of increasingly responsible experience in purchasing and contract administration utilizing competitive bidding systems.
• Minimum of three (3) years in a supervisory capacity, or equivalent combination of training and experience.
• Public Sector experience preferred.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)

Licenses and Certifications:

• Public Purchasing Buyer (CPPB) or certification Public Purchasing Officer (CPPO) required or obtainable within one (1) year of employment.
• Must have a valid Florida Driver’s License.