Procurement Lifecycle & Financial Analyst

State of North Carolina - Health & Human Services; North Carolina; Hybrid; USD 55,000 - 97,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid leave

Job summary

The Financial Analyst II (NS) position in the NC Department of Health and Human Services Division of Health Benefits is a hybrid role that links Procurement, Accounts Payable, and Budget to ensure accurate encumbrance tracking and coding across financial units.

Responsibilities include journal vouchers, inmate billing, and resolving system data discrepancies, with a strong emphasis on Excel-based data analysis and cross-team collaboration.

Qualifications

• Demonstrated experience managing full purchase order lifecycle including encumbrance and coding records.
• Functional liaison between Procurement, Accounts Payable, and Budget teams to resolve workflow challenges.
• Experience preparing journal vouchers and researching financial interface discrepancies and coding errors.
• Advanced Excel skills including XLOOKUP, SUMIFS, filters and PivotTables for large datasets.
• Experience performing specialized tasks such as quarterly inmate billing and ensuring proper routing in financial systems.

Responsibilities

• Manage full purchase order lifecycle across financial units.
• Coordinate with Procurement, Accounts Payable, and Budget to resolve workflow issues.
• Research, track, and resolve data discrepancies and coding errors.
• Prepare journal vouchers and support technical accounting tasks.
• Execute quarterly inmate billing processes and validate data inputs.

Skills

Excel proficiency

Data analysis

Interdepartmental liaison

Journal vouchers

Education

Bachelor's degree in accounting/finance

Tools

Enterprise financial system

Job description

AgencyDept of Health and Human ServicesDivisionHEALTH BENEFITSJob Classification TitleFinancial Analyst II (NS)Position Number60042632GradeNC15About UsThe North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.Description of WorkThe Procurement Lifecycle & Financial Analyst serves as an operational link between Procurement, Accounts Payable, and Budget by managing the end‑to‑end purchase order process, ensuring accurate coding, adjustments, and encumbrance tracking across financial functions. The position supports a dynamic workflow environment where procurement needs fluctuate and technical accounting skills expand through tasks such as journal vouchers, inmate billing, and system error resolution.This role maintains operational accuracy by navigating financial systems, applying strong Excel skills, and coordinating information across teams. The analyst ensures data integrity by researching and resolving financial discrepancies while contributing to cross‑unit workflow efficiency. This position operates within the Finance and Accounting area of the Division of Health Benefits.Key Duties Include:– Manage the full purchase order lifecycle by creating, adjusting, and ensuring accurate coding and encumbrance tracking across financial units.– Coordinate with Procurement, Accounts Payable, and Budget staff to resolve workflow issues and maintain continuity across interconnected processes.– Research, track, and resolve system data discrepancies, including financial interface errors and coding issues.– Prepare journal vouchers and assist with technical accounting tasks that support evolving operational needs.– Execute specialized quarterly inmate billing processes by reviewing data inputs and confirming proper system routing.– Apply advanced Excel skills, including formulas, filters, and pivot tables, to analyze and reconcile financial data.– Serve as a functional liaison between financial units to support timely issue resolution and process alignment.– Maintain data accuracy within financial systems by validating entries, monitoring workflow status, and documenting corrections.– Support continuous improvement efforts by adapting to fluctuating procurement needs and strengthening internal workflows.– Contribute to operational stability by owning assigned workflows and ensuring consistent execution of financial tasks.Knowledge Skills and Abilities/Management PreferencesSalary Grade Range: $55,221.00 - $96,639.00Recruitment Range: $55,221.00 - $80,000.00Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Demonstrated experience managing the full purchase order lifecycle, including creating, adjusting, and maintaining accurate encumbrance and coding records within an enterprise financial system.Proven success serving as a functional liaison between Procurement, Accounts Payable, and Budget teams to resolve workflow challenges and maintain continuity across interconnected financial processes.Documented experience preparing journal vouchers and researching, tracking, or resolving financial interface discrepancies and coding errors within complex accounting workflows.Advanced proficiency in Microsoft Excel, including active use of formulas such as XLOOKUP and SUMIFS, as well as filters and pivot tables, to manage and reconcile large financial datasets.Demonstrated experience performing specialized financial tasks—such as quarterly inmate billing—by validating data inputs, resolving system errors, and ensuring proper routing through financial systems.The Posting Will Close At 11:59 P.M. The Night Before The End DateThis Position Is Funded In Part Through Federal FundsThis Position Is Eligible For A Hybrid Work OptionEHRA: Per G.S. 126-5(c1) (37), This Position Is EXEMPT From All Provisions Of NC General Statute Chapter 126 (State Human Resources Act) With The Exception Of Articles 6 And 7About the NC Division of Health Benefits:The Division of Health Benefits (DHB) within NCDHHS is committed to advancing innovative solutions that improve health, promote well-being and foster independence for all North Carolinians. DHB manages and oversees North Carolina Medicaid and other programs that provide access to services and supports for parents, children, seniors, people with intellectual / developmental disabilities, and behavioral health, substance use and traumatic brain injury disorders. With a budget over $27 billion in state and federal funds per fiscal year, DHB ensures that more than 108,000 enrolled providers are reimbursed for delivering covered services to 3.1 million beneficiaries.All positions in the Division of Health Benefits are exempt from the State Human Resources Act (G.S. 126) except for the provisions of Articles 6 and 7 per HB 372 Section 20.Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.Visit the website for State Benefits .Supplemental Contact Information:The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/ .DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.In accordance with the Governor’s Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.Application ProcessBe sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the \"Work Experience\" section of the application to support your answers.If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.Applicants may be subject to a criminal background check. All candidates selected for positions considered \"Positions of Trust\" will be subject to a criminal background check.Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are \"Under Review\" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.CONTACT INFORMATIONIf there are any questions about this posting, please contact Talent Acquisition at [e-mail] . Resumes will not be accepted in lieu of completing this application.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor's degree in accounting, banking, finance, business administration, economics, or related discipline from an accredited institution and 1 year of directly related experienceORAn equivalent combination of education and experienceEEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Tresha WalkerContact:DHHS Workday Support Form