Procurement Liaison Engineer

Jefferson Lab; Newport News (VA); Hybrid; USD 118,000 - 170,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

Paid Time-off and Leave Programs

Tuition Assistance

Job summary

Jefferson Lab in Newport News, VA, is seeking a seasoned Procurement Liaison Engineer to coordinate technical procurements for the Electron-Ion Collider project. You will bridge the EIC Project and the JLab Procurement Department, planning and monitoring magnets, cryomodules, cryogenic systems, and detector components.

Responsibilities include developing schedules, vendor outreach, reviewing statements of work, maintaining trackers, and reporting status to leadership and DOE reviews.

Qualifications

• Minimum 10+ years of relevant experience in procurement coordination and project delivery.
• At least 3+ years in engineering design and/or production related to procurements.
• Experience with acquisition planning through contract closure, including SOWs and procurement specifications.

Responsibilities

• Coordinate procurement activities between technical teams, Procurement Department, vendors, and project stakeholders.
• Provide weekly procurement briefings to project leadership on issues and risks.
• Develop and maintain a tracking system and status reports for procurement activities.
• Represent the organization in collaborative procurement discussions with partner labs and stakeholders.
• Monitor procurement status and communicate issues with recommended solutions.

Skills

Procurement coordination

Vendor management

Project reporting

Stakeholder communication

Technical procurement knowledge

Education

Bachelor's Degree in Engineering

Master's Degree in Engineering

Tools

Microsoft Office

Procurement tracking systems

Job description

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Work Arrangement Type: Hybrid - About 60% on-site

At Jefferson Lab,you’llchampioncutting-edgescience and operational excellence while shaping the future of discovery. Join us and make your mark – where excellence meets purpose, andgreat mindstrulymatter.

The good-faith pay range for this role is $118,400- $169,850 per year. Actual compensation may vary and may be above the posted range based on factors such as a candidate's skills, experience, education, certifications, and work location.

This position is not eligible for employer visa sponsorship. Applicants must be authorized to work in the United States without current or future employer visa sponsorship.

What your job will be like:

Jefferson Lab is looking for a motivated engineer to join our team and lead the coordination of technical procurements for the Electron-Ion Collider (EIC) project. The EIC is a partnership between Jefferson Lab and Brookhaven National Lab which will construct the only operating particle collider in the U.S., a next-generation electron-ion collider for fundamental physics research.
The Procurement Liaison Engineer (PLE) will be part of the Electron-Ion Collider project team at Jefferson Lab and serve as the primary liaison between the EIC Project and the JLab Procurement Department. The PLE is responsible for planning, coordinating, and monitoring all procurement activities associated with Jefferson Lab's scope of the EIC Project - primarily accelerator magnets, superconducting radiofrequency cryomodules, cryoplants and cryogenic systems, and components for the ePIC detector. The PLE will work with engineers, scientists, and procurement officers to coordinate procurement, including developing schedules and vendors, assisting with and reviewing statements of work and other technical documents needed for procurement packages, developing and maintaining trackers and producing status reports, reporting to project and laboratory leadership on procurement status and issues, and coordinating with project partners and stakeholders.

In this job you will:

• Coordinate with scientists, engineers, and procurement staff to identify, plan, and monitor procurement activities. Serve as the liaison on project procurements between the technical team, the Procurement Department, vendors, and project.
• Give weekly procurement briefings to JLab EIC project leadership on issues, risks, concerns, and items needing awareness
• Work closely with procurement officers in order to understand procurement status and best practices.
• Participate in vendor visits with technical teams after award to monitor procurement progress and negotiate contractual items
• Develop a tracking system for monitoring procurement status and issues, and maintain metrics showing overall performance.
• Represent JLab in collaborative procurement discussions with partner labs. Contribute to developing joint procurement processes, documents, and reporting. Provide regular updates to the project procurement tracker.
• Monitor overall procurement status and proactively address issues. Promptly report issues to appropriate parties (technical team, project managers, and procurement manager) as they arise. Recommend solutions.
• Provide written and oral presentations on project procurement status, issues, and mitigations to a variety of stakeholders, including project and lab leadership and Department of Energy, in forums including major reviews.
• Interface with and provide input to project support areas including QA, project controls (cost and schedule), and risk.
• Guide technical team in development of procurement documents, and participate in reviews of technical procurement packages.

Additional Responsibilities

• If time permits, the PLE may also assist with these activities on other Jefferson Lab projects.
• If time permits, the PLE may also assist with other project engineering activities such as systems engineering.

Experience

• Required: 10 or more years Relevant experience
• Required: 3 or more years Engineering design and/or production experience
• Required: 3 or more years Experience with procurements, including acquisition planning through contract closure, such as writing, editing, and/or reviewing and approving procurement specifications and statements of work.
• Preferred: 3 or more years Exposure to a U.S. Department of Energy (DOE) or other government agency-approved purchasing system and the Federal Acquisition Regulation (FAR)
• Preferred: 3 or more years Participation in projects, preferably U.S. Department of Energy (DOE) Order 413.3C projects

Education

• Required: Bachelor's Degree Engineering, Systems Engineering, Basic Science, or closely related field
• Preferred: Master's Degree Engineering, Systems Engineering, Basic Science, Business or closely related field

Experience and Education Exchange

Education above the minimum may be substituted for experience. Relevant experience may not be substituted for education.

Knowledge, Skills, and Abilities

• Able to give effective presentations to critical/high level customers and effectively represent work group on review panels and cross-organizational teams.
• Advanced working knowledge of Microsoft Office suite of products.
• Ability to work well with others as part of a high-functioning team
• Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources
• Exposure to a U.S. Department of Energy (DOE) approved purchasing system and the Federal Acquisition Regulation (FAR)
• Excellent written and verbal communication skills
• Excellent interpersonal skills and the ability to interact effectively, across organizational boundaries, with a diverse group of engineering, scientific, and support staff.
• Knowledge of software and ability to build systems for tracking and presenting status

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campusis located insoutheasternVirginiaamidst a vibrant and growing technology community.

A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by SURATech, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• Tuition Assistance, Training and Professional Development Programs
• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

SURATech, LLC manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). SURATech is an Equal Opportunity Employer.

SURATech is committed to providing reasonable accommodation for people with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or contact Human Resources by calling [phone] and selecting option 1 between 8 am - 5 pm EST to provide the nature of your request.

Employment with SURATech is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.

THOMAS JEFFERSON NATIONAL ACCELERATOR FACILITY IS MANAGED BY SURATech, LLC FOR THE U.S. DEPARTMENT OF ENERGY | jlab.org | 12000 Jefferson Avenue, Newport News, VA