Procurement Coordinator

Calista Brice LLC; Anchorage (AK); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive wages

Bonus programs

Tuition reimbursement

Health insurance

401(K) match

Paid time off

Job summary

Brice Environmental Services Corporation seeks a Procurement Coordinator to support the Contracts Team with end-to-end purchasing activities, vendor documentation, purchase orders, and procurement records. You will manage supplier relationships, ensure compliance, and maintain immaculate digital records in a fast-paced environment.

This role emphasizes vendor onboarding, tracking, reporting, and cross-functional coordination with Accounts Payable and Project Teams.

Qualifications

• Associate or bachelor’s degree in business administration, supply chain management, finance, or related field (equivalent experience also accepted).
• Two to four years of experience in procurement, purchasing, or administrative operations.
• Working knowledge of procurement and purchasing processes.
• Excellent organizational and time management skills.
• Strong attention to details and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Technical Skills: High proficiency in Microsoft software and advanced skills in Microsoft Excel (data tracking, VLOOKUPs, pivot tables).

Responsibilities

• Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
• Maintain accurate procurement files, databases, trackers and electronic records.
• Assist with vendor onboarding, updates and documentation.
• Monitor procurement requests and follow up on outstanding information and approvals.
• Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
• Assist with obtaining quotes, preparing documentation, and routing procurement requests.
• Track purchasing activity and provide status updates as needed.
• Review documents for completeness, accuracy and compliance with internal procedures.
• Support procurement reporting, audits, and process improvement initiatives.
• Perform general administrative duties to support the Contracts Team.
• Relationship Development: main contact for external vendors, fostering partnerships.
• Performance Tracking: monitor and document vendor performance.
• Compliance Oversight: maintain vendor documentation including insurance certificates, diversity certifications, and tax forms.
• Issue Resolution: resolve vendor discrepancies quickly.

Skills

Teamwork

Communication skills

Independent work

Education

Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field

Tools

Microsoft Excel

Microsoft Office

Job description

Brice Environmental Services Corporation

Regular

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.

What does Brice Environmental Services Corporation do?

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

What can you expect?

As the Procurement Coordinator, you will provide administrative and operational support to the Contracts Team, helping ensure purchasing activities, vendor documentation, purchase orders, and procurement records are accurate, organized, and completed efficiently. The ideal candidate has a basic understanding of procurement processes, excellent customer service skills and strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This role focuses heavily on end-to-end vendor management and robust administrative oversight. It will serve as the primary link between our organization and our supply base, ensuring that all procurement activities are executed with extreme precision. The ideal candidate thrives in keeping digital records immaculate, tracking compliance, and maintaining seamless supplier relationships to support our day-to-day operations. Requires strong customer service skills with professionalism, responsive and solutions-oriented approach.

How will you do it?

ESSENTIAL FUNCTIONS:

• Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
• Maintain accurate procurement files, databases, trackers and electronic records.
• Assist with vendor onboarding, updates and documentation.
• Monitor procurement requests and follow up on outstanding information and approvals.
• Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
• Assist with obtaining quotes, preparing documentation, and routing procurement requests.
• Track purchasing activity and provide status updates as needed.
• Review documents for completeness, accuracy and compliance with internal procedures.
• Support procurement reporting, audits, and process improvement initiatives.
• Perform general administrative duties to support the Contracts Team.

Vendor Management & Compliance

• Relationship Development: Serve as the main point of contact for external vendors, fostering strong, collaborative, and long-term partnerships.
• Performance Tracking: Monitor, evaluate, and document vendor performance.
• Compliance Oversight: Collect, review, and maintain up-to-date vendor documentation, including insurance certificates, diversity certifications, and tax forms.
• Issue Resolution: Act quickly to resolve vendor discrepancies regarding delivery timelines, product quality, invoicing errors, or contract terms.

Administrative & Organizational Excellence

• Data & System Management: Input and maintain precise data in the procurement system, ensuring all vendor profiles are accurate.
• Document Control: Organize and archive all procurement records and correspondence in a highly structured, easily searchable digital filing system.
• Requisition Processing: Review departmental purchase requisitions for completeness, policy compliance, and accurate coding before turning them into purchase orders.
• Tracking & Reporting: Maintain detailed trackers for contract expiration.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Knowledge, Skills & Abilities:

• Ability to work on a team with other professionals toward common goals.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Ability to work independently and work cooperatively with others; ability to work with employees, business partners, and customers in a friendly and positive manner.

Who is Brice Environmental Services looking for?

Minimum Qualifications:

• Education: Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field (equivalent experience also accepted).
• Experience: Two to Four years of experience in a procurement, purchasing, or administrative operations role.
• Working knowledge of procurement and purchasing processes.
• Excellent organizational and time management skills.
• Strong attention to details and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Technical Skills: High proficiency in Microsoft software and advanced skills in Microsoft Excel (data tracking, VLOOKUPs, pivot tables).

Preferred Qualifications:

• Experience with document management or workflow systems preferred.

Working Environment: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate support may be necessary.

More reasons you will love working with Brice Environmental Services Corporation:

• Competitive wages and bonus programs — We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus — Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.
• Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at [e-mail]

For the full job description including physical and environmental demands please reach out to [e-mail]

PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION It is Calista and Subsidiaries’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.