Procurement and Travel Specialist

Dick Clark Productions; Los Angeles (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

PMC-Paid Healthcare

Flexible Spending Accounts

Employee Assistance Program

401(k) Retirement Plan with Employer match

Company discounts on wellness, lifestyle, and financial essentials

Job summary

A major entertainment production company is seeking a highly motivated Procurement and Travel Specialist to manage production travel logistics for various shows. This role requires proven procurement and travel management experience within the entertainment or media industries and offers a salary range of $85k - $95k. The position emphasizes collaboration and adaptability, as part of a vibrant culture that values in-person team dynamics. Benefits include comprehensive healthcare, flexible vacation policies, and a 401(k) retirement plan.

Qualifications

• Proven experience in procurement and travel management within the entertainment or media industries.
• Experience managing complex travel itineraries for production teams.
• Ability to adapt in a fast-paced, dynamic environment.

Responsibilities

• Manage end-to-end production travel for all cast and crew.
• Negotiate pricing and contracts with vendors.
• Support procurement operations across all of PMC.

Skills

Communication skills

Negotiation skills

Attention to detail

Production and event logistics knowledge

Microsoft Excel proficiency

Microsoft Word proficiency

Tools

Coupa Spend Management Software

Corporate travel management software

Job description

Dick Clark Productions is seeking a highly motivated and detail-oriented Procurement and Travel Specialist, to oversee production travel for Dick Clark Productions shows, support production and event sourcing across PMC's brands, and perform general procurement operations. This role sits at the intersection of entertainment industry operations and strategic procurement, requiring a unique blend of travel management expertise and sourcing acumen.

The ideal candidate will bring proven experience in procurement and travel management within the entertainment, media, or live events industry, with a strong understanding of production workflows and event logistics. This is a procurement and travel management role—not an event planner or production role—therefore, demonstrable procurement and travel management experience is required.

This role will report to the AVP of Procurement and work closely with the procurement department, PMC’s corporate travel department, finance, DCP production, as well as PMC’s media brands.

Key Responsibilities

• Manage end-to-end production travel and logistics for all cast and crew, including flights, hotels, and ground transportation for Dick Clark Production shows
• Coordinate complex, multi-city travel itineraries under tight timelines and budget constraints
• Oversee travel operations for production teams and work closely with PMC’s corporate travel team to implement tools and processes specific to production travel needs
• Negotiate pricing and contracts and manage vendor relationships across travel, production services, and event-related spend to drive cost savings
• Support the production / event RFP process, utilizing the Coupa software for tracking, analyzing, and awarding vendor bids
• Partner with finance, production, and other business stakeholders to ensure travel and sourcing solutions align with budgets and operational requirements
• Support corporate procurement operations across all of PMC including supplier onboarding, purchase order management, and other Coupa software functions

Qualifications

• Ability to manage multiple priorities in a fast-paced environment with attention to detail
• Strong understanding of production and event logistics, workflows, and unique sourcing requirements in the entertainment and music sectors
• Excellent communication and interpersonal skills, both written and verbal
• Exceptional negotiation skills is a must
• Ability to read, comprehend, and negotiate vendor agreements
• Advanced Microsoft Word proficiency, including contract redlines, Track Changes and document formatting
• Advanced Excel proficiency, including regular use of PivotTables, filter, and data analysis
• Experience with corporate travel management software such as Egencia, Concur, or similar platforms preferred
• Experience with Coupa Spend Management Software preferred
• Knowledge of production and event spend preferred
• Adaptable and comfortable with ambiguity in a dynamic entertainment and music environment

As Dick Clark Productions values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

A good faith estimate of the salary range is $85k - $95k upon hire. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. If you have more or less experience than specified on this job posting, please apply and list your salary expectations.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

PMC's comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.PMC also offersFlexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short & Long Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC's dedication to consistently meet employee’s needs, we are currently launching a new Flexible Vacation Policy.

About DCP:

Dick Clark Productions is the world's largest producer and proprietor of televised live event entertainment programming with the "Academy of Country Music Awards," "American Music Awards," "Billboard Music Awards," "Golden Globe Awards," "Dick Clark's New Year's Rockin' Eve with Ryan Seacrest," “So You Think You Can Dance,” and the “Streamy Awards.” Dick Clark Productions owns one of the world's most extensive and unique entertainment archive libraries with more than 60 years of award-winning shows, historic programs, specials, performances and legendary programming. For more information please visit www.dickclark.com.

About PMC:

Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, Dick Clark Productions, WWD, SHE Media, Robb Report, Deadline, TVLine, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Artforum, Gold Derby, and Luminate, the premier data and analytics company. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. PMC is committed to fostering a working environment that is inclusive and responsible, where we value a company culture built on all backgrounds, voices, and experiences. For more information on the company, please visit www.PMC.com