Procurement Analyst (PA1)

State of Oregon; Salem (OR); Vor Ort; USD 67.000 - 99.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

Flexible Spending Accounts (FSA)

Generous paid leave

10 paid holidays annually

3 personal business days each year

Vacation leave increases with tenure

Professional development

Zusammenfassung

The Oregon Public Defense Commission (OPDC) is seeking a detail-oriented Procurement Analyst (PA1) to join the Procurement team in Salem, Oregon. This hybrid role focuses on planning, developing, and managing procurements, including solicitations, contracts, and agreements, with emphasis on compliance and continuous improvement.

You will guide staff and partners through the lifecycle of procurements, training, and implementing contract management systems to strengthen efficiency and transparency

Qualifikationen

• Three years of paraprofessional/technical experience, or a bachelor’s degree substitutes for experience.
• Certificate in procurement or related field can substitute for experience.

Aufgaben

• Plan, develop, and manage procurements including solicitations, contracts, and agreements.
• Provide technical guidance and training on procurement lifecycle, policy and procedures.
• Develop and maintain procedures and system records; support contract management and process improvements.

Kenntnisse

Procurement concepts

Procurement experience

Analytical thinking

Written & verbal communication

Organizational skills

Process improvement

Professional credentialing

Ausbildung

Bachelor's degree or better substitution for experience

Tools

Contract management systems

Advanced Excel / Smartsheet

Jobbeschreibung

Job Details

Initial Posting Date: 10/13/2026 Application Deadline: 10/27/2026 Agency: Oregon Public Defense Commission Salary Range: $5,613 - $8,289 Position Type: Employee Position Title: Procurement Analyst (PA1) Job Description: Procurement Analyst (PA1) Permanent | Full Time | Salem, OR The Oregon Public Defense Commission (OPDC) is seeking a detail oriented and collaborative Procurement Analyst to join our Procurement team. Bring your expertise in procurement communications, and contract management systems, and your innovative ideas, and collaboration to a role where your work helps strengthen operations, support responsible stewardship of public resources, and advance OPDC’s mission. We encourage qualified candidates who are committed to excellence, accountability, and effective public service to apply! Position: Procurement Analyst (PA1) This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur. This is a hybrid position Location: Salem, Oregon Salary Range: $5,613- $8,289 (non-PERS salary range) Note: PERS-vested employees will receive a 6.95% increase to their salary rate. Employees who are not yet PERS-participating members will receive the 6.95% pay increase and begin making the 6% employee PERS contribution upon completing six full months of state service.

About the Oregon Public Defense Commission (OPDC)

The Oregon Public Defense Commission (OPDC) is an agency governed by a 13-member commission appointed by the Governor, which serves as the governing body for Oregon’s public defense system. The Commission provides policy direction and oversight for the administration of the system. The legal services provided by OPDC represent an essential component of Oregon’s public safety system. OPDC negotiates contracts with trial-level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal, juvenile, and civil commitment cases. The Agency provides compliance and oversight to the trial community providers through quality assurance practices, training, and education. Financial Services processes all expenses related to representation in public defense cases. The Appellate Division provides direct legal representation in the state appellate courts in criminal cases, juvenile dependency and termination of parental rights cases, and parole cases. Other services in the Agency include Data Collection and Analysis, General Counsel, Human Resources, Information Technology Services, Internal Audit, and Policy Development. OPDC is dedicated to ensuring high-quality legal representation for individuals who are constitutionally entitled to counsel. OPDC works to strengthen Oregon's public defense system through direct representation, statewide coordination, oversight, policy development, and collaboration with justice system partners.

What you will do

The Procurement Analyst position plans, develops, and manages procurements, including, but not limited to, solicitations, contracts, and agreements, that are essential to agency operations, ensuring compliance with applicable laws, regulations, policies, and procurement procedures. This role also provides technical expertise, guidance, training to agency staff and business partners throughout the procurement lifecycle, including solicitation development, proposal evaluation, risk mitigation, contract execution, and performance monitoring. The person in this position will also support continuous improvement by developing and maintaining procedures, providing staff training, and ensuring procurement documentation and contract files comply with rules and regulations. This position also plays an important role in participating in the development or selection of a contract generation and management system, developing and maintaining accurate system records and data sources, as well as supporting contract management, and contributing to process improvements that strengthen efficiency, transparency, and ethical procurement practices. If you are skilled and have experience with contract management systems and complex spreadsheets, are detail-oriented, analytical, and motivated to support effective public service through high-quality procurement work, we encourage you to apply!

Duties

Procurement Planning and Development manages procurements by selecting appropriate solicitation methods and developing the applicable documents such as Requests For Proposals, Invitations To Bid, Requests for Information, and direct award, to procure goods and services, advising business partners, and ensuring compliance with statutes, administrative rules, policies, and procedures for developing and awarding contracts’ collaborates with program staff and technical experts to define scopes of work, develop specifications, translate program needs into legally compliant contract terms, and develop contract documents, including terms and conditions, and obtain required legal reviews; manages the proposal evaluation process, leads pre-proposal conferences, issues award notifications, and addresses inquiries, complaints, and protests throughout the procurement process; and negotiates contract terms, assesses and mitigates performance risk, and coordinates with internal and external stakeholders to finalize agreements aligned with funding requirements and organizational policies. prepares and processes contract amendments or extensions, and helps resolve contract disputes, including drafting notices for cure, breach, or termination as needed; provides training and technical assistance to staff on procurement policies, procedures, and ethical requirements while supporting updates to internal processes and standards; ensures accurate documentation and recordkeeping, contributes to organizational projects, and supports continuous improvement of procurement systems and practices; assists in updating and preparing new procurement-related policies, processes, and procedures; ensures all documents and data entry related to procurement activities are accurately captured and documented according to standards of practice and as required by statute and administrative rules; Assists with organization projects as assigned. Demonstrates a desire to learn and adopt new software, business practices, and methodologies. Participates in projects and provides input; and Collaborates with other state and public agencies to develop cooperative procurement contracts and agreements. Interprets and applies applicable guidelines, regulations, and policies; offers recommendations to mitigate risks. Ongoing Engage in effective team participation through willingness to assist and support colleagues and management; Develop positive working relationships with internal and external partners and management through active participation in projects and in identifying and resolving issues in a constructive, collaborative manner; and Contribute to a positive, respectful, and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination- and harassment-free workplace, respecting diversity of opinions, ideas, and cultural differences.

Primary Desired Attributes for this Position

• 1. Understanding of Procurement Concepts and Proven Procurement Experience | Ability to Interpret Rules, Procedures, & Guidance: Demonstrates professional level knowledge and experience implementing procurement principles, theories, and processes related to Oregon Executive Branch governmental procurement (RFPs, ITBs, contracts, agreements) and an ability to learn procurement lifecycle activities; shows experience and capacity to learn and apply policies, procedures, and regulatory requirements.
• 2. Analytical & Critical Thinking Skills | Attention to Detail & Accuracy: Uses logical reasoning to review information, compare proposals or contract terms, and identify basic issues or inconsistencies; demonstrates ability and experience producing clear, organized work products with careful attention to documentation, data entry, and adherence to requirements and instructions. Demonstrates openness to training, feedback, and developing knowledge of procurement systems, tools, and public contracting practices.
• 3. Written & Verbal Communication & Customer Service Skills: Demonstrates experience and ability to communicate clearly and professionally with staff, stakeholders, management, other agencies, and prospective proposers and contractors, including summarizing information and asking clarifying questions when needed; experience with public speaking and the ability to communicate and uphold procurement requirements with internal and external partners; demonstrates ability to work effectively with internal and external partners; demonstrates responsiveness, professionalism, a strong customer service ethic, and willingness to support team and agency goals.
• 4. Organizational Skills & Ability to Manage Tasks: Demonstrates effective work prioritization and time management skills and experience managing multiple assignments, meeting deadlines, and following established processes.
• 5. Process Improvement: Demonstrates skill and experience understanding workflows and developing and using automated processes such as automated document generation and management software, mail-merge, complex Excel spreadsheets, and Smartsheet.
• 6. Professional Credentialing: Holds current recognized procurement credentials, such as State of Oregon Procurement Basic Certification (OPBC), Universal Public Procurement Certification Council’s Certified Professional Public Buyer (CPPB), or OPDC-approved alternate.

Minimum Qualifications

Three (3) years’ paraprofessional or technical level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support. OR A bachelor’s degree will substitute for experience. A one year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

What’s in it for you

Comprehensive Benefits Package

• Medical, dental, and vision insurance
• Basic life insurance
• Optional supplemental benefits
• Flexible Spending Accounts (FSA)
• Generous Paid Leave
• 10 paid holidays annually
• 3 personal business days each year
• Vacation leave that increases every 5 years of service
• Monthly sick leave accrual
• Professional Development
• Training and continuing education opportunities
• Career growth and advancement pathways
• Leadership development opportunities
• Public Service Loan Forgiveness
• Positions may qualify for the Public Service Loan Forgiveness (PSLF) Program
• Work-Life Balance
• Hybrid and flexible work opportunities, when operationally appropriate
• Employee wellness resources

Recruitment Process Timeline

These dates are approximate and may change: Recruitment Closes: Tuesday, 10/27/2026 @ 11:59P Recruiter Screening for Minimum Qualifications:Ongoing Hiring Manager Screening for Desired Attributes:Ongoing Interviews: Week of 11/4/2026

Required Application Materials

Resume & Cover Letter Your application materials should clearly demonstrate how you meet the minimum qualifications and desired attributes listed in this announcement. The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and skills listed above. Failing to attach required documents may result in disqualification of your application. To be considered for this position, applicants must submit all required documents listed above. Applications missing required documents will not be advanced in the recruitment process.

Additional Information

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Applicants must be authorized to work in the United States. OPDC does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. OPDC is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States. Finalists will be subject to reference checks. If you need an application in an alternate format in order to complete the process or for accommodation requests under the Americans with Disabilities Act (ADA), you may contact the Recruiter, Kelli Rodrigues: [e-mail] or the Human Resources Inbox: [e-mail]

Helpful Links & Resources

How to Set Job Alerts|Workday Applicant FAQ|What You Need to Know to Get the Job Oregon Job Opportunities Webpage|Pay Equity Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, there is a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon "flies with her own wings."