Procurement Analyst III

FedEx Office; Plano (TX); Hybrid; USD 70,000 - 100,000; Full time

Job summary

FedEx Office is seeking a Procurement Analyst III for a hybrid role based in Plano, TX. Responsibilities include processing purchase requests, creating POs, ensuring financial controls, and supporting SOX/compliance initiatives.

The role collaborates with multiple departments to optimize procurement workflows and data accuracy. The ideal candidate has 3+ years in procurement or supply chain, experience with PeopleSoft/eProcurement, GAAP knowledge, and strong Excel skills.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a Business related field preferred or equivalent experience.
• 3+ years of procurement, supply chain, or sourcing experience preferred.
• Working knowledge of purchasing systems; One plus year experience with PeopleSoft systems, including eProcurement and Oracle Retail Merchandising Systems preferred.
• Knowledge of GAAP and Finance best practices.
• Intermediate or higher Microsoft Excel skills including vLookups, macros, and pivot tables.
• Must be proficient with Microsoft Office Applications; Access, Word, PowerPoint, Project, and Visio.

Responsibilities

• Research and respond to email requests, inquiries, and process form submissions by obtaining the appropriate approvals and completing requests in accordance with SLAs.
• Create manual purchase orders and force ship files for capital and expense items for existing centers, center relocations, remodels and special projects.
• Comply with capital expenditure policy and guidelines.
• Perform Vendor Self Invoicing (VSI) tasks and research and resolve PO/Invoice price match exceptions.
• Maintain and archive record of completed submission requests in compliance with the company retention policy.
• Perform audit reviews to meet control self-monitoring (CSM) and Sarbanes-Oxley (SOX) compliance objectives.

Skills

Excel

Office Suite

Education

Bachelor’s degree in Finance/Accounting/Business

Equivalent experience

Tools

PeopleSoft eProcurement

Oracle Retail Merchandising

Microsoft Office Suite

Job description

Position Summary

The Procurement Analyst III is responsible for but not limited to; researching and responding to email requests and inquiries in accordance to SLAs and the company retention policy, accuracy and integrity of the item and purchasing kit data, creation of purchase requisitions for capital and expense items, analyzing PO project data to validate general ledger accounting and ensure financial controls are met, serving as a lead for the ordering, receiving and item team and work with business partners to solve problems and develop new processes, training new team members, developing and maintaining procedures including any necessary forms and templates, assisting with setting up test data and developing test scenarios for system issues and enhancements to support FedEx Office centers, personnel, and key initiatives of FedEx Office departments. “This is a hybrid position located in Plano, TX. Candidates must live within 50 miles of the campus location. Employees will be required to work at the FedEx campus location several times per week.”

General Duties And Responsibilities

(This is a representative list of the general duties the position may be asked to perform, and is not intended to be all-inclusive)

• Research and respond to email requests, inquiries, and process form submissions by obtaining the appropriate approvals and completing requests in accordance with established Service Level Agreements (SLAs)
• Create manual purchase orders and force ship files for capital and expense items for existing centers, center relocations, remodels and special projects consistent with all applicable policies (e.g., Purchasing Policy)
• Comply with capital expenditure policy and guidelines
• Perform Vendor Self Invoicing (VSI) tasks and research and resolve PO/Invoice price match exceptions
• Maintain and archive record of completed submission requests in compliance with the company retention policy
• Perform audit reviews to meet control self-monitoring (CSM) and Sarbanes-Oxley (SOX) compliance objectives
• Assist with documenting and flowcharting processes for SOX controls and corporate self-monitoring
• Provide project support to Real Estate team members to facilitate proper ordering and project completion tasks
• Support prototype design development and integration into new center opening process
• Foster a positive work environment and maintain effective communication, cooperation and coordination with requestors and other departments such as; Disbursements, Accounting, ODS, Tax, Asset Management, Sourcing, Retail, Services and vendors to validate accounting, tax and pricing, etc. is current and accurate
• Demonstrate leadership skills, serve as subject matter expert and design and deliver training to new team members and other applicable departments
• Modify and develop PeopleSoft queries to support business information needs
• Record, modify and run HP Quick Test Professional for PS functions
• Document and maintain existing and improvement processes, including detailed and organized desk procedures for various job responsibilities
• Maintain forms/templates and procedure guidelines for end users and identify and recommend improvements and changes as necessary
• Demonstrate a strong understanding of data maintenance and the impacts on business process operations and how data management processes fit into overall procure to pay process
• Demonstrate strong analytical thinking and problem solving skills (passion for accuracy)
• Demonstrate a strong work ethic by effectively assessing situations, considering alternatives, and searching for required information to choose the appropriate course of action to complete assigned work
• Demonstrate an awareness of incorporating customer satisfaction into daily work ethic
• Effectively respond to a changing workload while maintaining flexibility as priorities change
• Articulate and support the organizations mission, vision, and values as well as departmental goals
• All other duties as needed or required

Minimum Qualifications And Requirements

• Bachelor’s degree in Finance, Accounting, or a Business related field preferred or equivalent experience
• 3+ years of procurement, supply chain, or sourcing experience preferred
• Working knowledge of purchasing systems; One plus year experience with PeopleSoft systems, including eProcurement and Oracle Retail Merchandising Systems preferred
• Knowledge of GAAP and Finance best practices
• Intermediate or higher Microsoft Excel skills including vLookups, macros, and pivot tables
• Must be proficient with Microsoft Office Applications; (Access, Word, PowerPoint, Project, and Visio)

Essential Functions

• Ability to travel as required in order to meet with customers, vendors, other team members, and/or other business necessities
• Ability, on a consistent basis, to maintain attention and concentration for extended periods of time
• Ability, on a consistent basis, to read and interpret documents and instructions from customers, vendors, and other team members
• Ability, on a consistent basis, to communicate effectively with customers, vendors, and other team members
• Ability, on a consistent basis, to perform work activities requiring cooperation and instruction
• Ability, on a consistent basis, to function in a fast-paced environment, under substantial pressure
• Ability, on a consistent basis, to work within the appropriate level of independence
• Ability, on a consistent basis, to work within the appropriate level of independence
• Ability, on a consistent basis, to report regularly to work and maintain established business hours in order to support the FedEx Office business; regular attendance and/or reporting could include regular attendance at a physical location and/or maintaining established business hours depending on the scope and nature of the position

Additional Details

For details on our comprehensive benefits, click here.

Quality Driven Management strives to deliver market-leading customer experience, business excellence, and financial return through a Quality-oriented culture and day-to-day application of Quality science. Suggests areas for improvement in internal processes along with possible solutions.

• Works with management to reduce company costs/wastes, and to optimize profitability in areas of responsibility.
• Applies Quality concepts presented at training during daily activities.
• Supports FedEx Office Quality initiatives.

FedEx Office is an Equal Opportunity Employer including, Vets/Disability.

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