Procurement Agent

University of the District of Columbia; Washington (District of Columbia); On-site; USD 71,000 - 76,000; Full time

Job summary

The University of the District of Columbia is seeking a Procurement Agent to provide professional procurement and contracting support for university operations. You will conduct market research, evaluate vendor performance, prepare procurement documents, review requisitions, and assist with solicitation processes while ensuring compliance with policies and regulations.

Under supervision, you will administer routine contract actions and deliver high-level customer service to university

Qualifications

• Bachelor's degree required in a related field.
• Ability to analyze information and make sound recommendations.
• Strong organizational skills and attention to detail.
• Effective oral and written communication.
• Ability to build relationships with internal and external stakeholders.

Responsibilities

• Reviews purchase requisitions for completeness and processes routine purchasing transactions.
• Supports development of solicitation documents and bid evaluations under supervision.
• Conducts market research and identifies potential vendors and procurement vehicles.
• Provides procurement guidance to faculty, staff, and departments on processes and standards.

Skills

Procurement knowledge

Written communication

Analytical skills

Microsoft Office

Education

Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, Accounting, Economics, or related field

Tools

Microsoft Office Suite

Job description

Number of Vacancies: 1
Area of Consideration: Open To The Public
Position Status: Full-time, Regular
Pay Plan, Series & Grade:DS0095/09

Salary Range: $70,752-$75,976

Closing Date: Open Until Filled
Location: 4200 Connecticut Avenue, NW Washington, DC 20008

Brief Description of Duties

The Procurement Agent performs professional procurement and contracting support for University operations. Under the guidance of the Director, Contracting and Procurement Operations, the incumbent assists with procurement activities for supplies, services, and equipment by conducting market research, evaluating vendor performance, preparing procurement documents, reviewing requisitions, supporting solicitation processes, administering routine contract actions, and delivering quality customer service. The Procurement Agent provides procurement support to University departments while ensuring compliance with applicable procurement policies, procedures, and regulatory requirements. The position is designed to build knowledge and experience in public procurement, contracting, and vendor management.

Essential Duties and Responsibilities

Procurement Support and Purchasing Administration

Provides support for procurement activities involving supplies, services, and equipment. Reviews purchase requisitions for completeness, assists with preparing procurement documents, obtains quotations, processes routine purchasing transactions, and supports the administration of purchase orders and contracts. Maintains procurement records and assists with tracking procurement actions to ensure timely processing and compliance with established procedures.

Solicitation and Contract Administration Support

Assists with developing solicitation documents, posting procurement opportunities, coordinating vendor communications, assembling procurement files, and supporting bid and proposal evaluations. Performs administrative activities associated with contract award and contract administration under the supervision of senior procurement personnel.

Market Research and Supplier Outreach

Conducts market research to identify potential vendors, products, and services that meet University requirements. Assists with gathering pricing information, researching industry trends, identifying available procurement vehicles, and maintaining vendor information to support procurement decision-making.

Customer Service and Stakeholder Support

Provides procurement-related support and guidance to faculty, staff, and University departments regarding procurement processes, purchasing requirements, and documentation standards. Responds to routine inquiries and assists stakeholders in navigating procurement procedures while promoting a high level of customer service.

Compliance, Training and Professional Development

Assists in ensuring procurement activities comply with applicable policies, procedures, and regulations. Participates in training and professional development opportunities to develop procurement knowledge and skills. Supports continuous improvement initiatives and contributes to the efficient operation of the Office of Contracting and Procurement.

Minimum Job Requirements

• Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, Accounting, Economics, or a related field.
• Up to one (1) year of professional experience in procurement, purchasing, contracting, supply chain, finance, administration, customer service, or a related field.
• Basic knowledge of purchasing, procurement, contracting, or business administration principles.
• Ability to analyze information, interpret instructions and requirements, and make sound recommendations.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Information to Applicant

Collective Bargaining Unit (Union)

This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer

The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination

In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference

Applicants claiming veteran's preference must submit official proof at the time of application.

Residency Preference

The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace

Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation

Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory backgroundinvestigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume

Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers

Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/.