Procure-to-Pay Specialist: Optimize Purchases & Invoices

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 45,006 - 68,480; Full time

Job summary

University of California - Los Angeles Health is seeking a Procure-to-Pay Specialist to coordinate purchasing and payables for Faculty Practice Group clinics and administration. You will manage requisitions, PCard purchases, reimbursements, and invoices while ensuring compliance with UCLA policies.

You will work with clinic managers, vendors, and Campus Purchasing to resolve issues, maintain records, and provide training on procurement systems and policies to staff.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3+ years of purchasing/payables experience in a professional setting.
• Ability to take initiative and manage changing priorities.
• Working knowledge of data processing terminology and eProcurement systems.
• Strong analytical and problem-solving skills with purchasing data.
• Ability to learn new technology quickly.
• Intermediate financial/data analysis skills to reconcile accounts.
• Strong customer service and relationships with stakeholders.
• Able to adapt to changing priorities and new systems.
• Strong work ethic; able to work independently and in a team.
• Excellent organizational skills; manage multiple tasks.
• Effective written and verbal communication with diverse stakeholders.

Responsibilities

• Coordinate purchasing and payables for clinics and operations.
• Prepare requisitions, purchase orders, LVOs, PCard purchases, reimbursements.
• Monitor contracts, licenses, certificates, invoices, payables.
• Ensure accuracy and compliance with UCLA policies and procedures.
• Collaborate with Campus Purchasing, managers, and vendors.
• Manage shared inboxes, CRM tools, trackers, and filing systems.
• Track orders, reconcile statements, monitor inventory, maintain vendor records.
• Perform data entry in Concur and BruinBuy Plus systems.
• Provide training and support on purchasing processes and policies.
• Develop training materials and process documentation.
• Communicate with employees, physicians, vendors, and campus partners.
• Prioritize tasks to support daily operations and audit records.

Skills

Analytical skills

Customer service

Communication

Prioritization

Independence

Team collaboration

Education

Bachelor's degree in accounting/finance/business/IT or related field

Tools

eProcurement system

Concur

BruinBuy Plus

Job description

University of California - Los Angeles Health is seeking a Procure-to-Pay Specialist to coordinate purchasing and payables for Faculty Practice Group clinics and administration. You will manage requisitions, PCard purchases, reimbursements, and invoices while ensuring compliance with UCLA policies.

You will work with clinic managers, vendors, and Campus Purchasing to resolve issues, maintain records, and provide training on procurement systems and policies to staff.