Procure to Pay Coordinator

American Tire Distributors Inc.; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

American Tire Distributors, a national tire distributor, seeks a Procure to Pay Coordinator to manage escalated AP invoices and National Accounts disputes. The role requires on-site presence in the Huntersville/Charlotte area and close collaboration with internal stakeholders and suppliers.

You will reconcile vendor statements, support year-end close, and help implement improvements across finance processes. This position emphasizes accuracy, timely payments, and cross-functional teamwork.

Qualifications

• Bachelor-level accounting/finance not required; high school or GED with relevant experience accepted.
• 2–4 years of related experience preferred; strong accounting or AP/AR exposure.
• Experience with vendor statements, GL reconciliation, and audit support is valued.

Responsibilities

• Assist in reconciling vendor statements to GL accounts and review GRNI monthly; coordinate with leaders for resolution.
• Assist with testing and implementation of systems and process improvements.
• Collaborate across functions to promote best practices in finance and accounting processes.
• Conduct monthly reviews of vendor statements to ensure timely payments and follow up on past due invoices.
• Coordinate year-end closing efforts, including audit schedules for the year-end financial audit.
• Maintain AR and AP procedures and controls, including processing of credit memos and G/L distributions.

Skills

Stakeholder management

Decision quality

Costing & budgeting

Data collection & analysis

Data control

Database queries

Accountability

Trust & integrity

Nimble learning

Policy & procedures

Process optimization

Reporting & analysis

Situational adaptability

Tech savviness

Verbal communication

Action planning

Financial acumen

Education

High School or GED

2-4 years related experience

Tools

Tableau

Job description

Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD’s coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies.

Position Description

The Procure to Pay Coordinator manages escalated AP invoice and National Accounts disputes. This role involves proactive review of departmental reports to identify process failures, collaboration with IT partners for resolution, and building strong relationships with suppliers and internal stakeholders through participation in supplier meetings. *This position is based out of the Huntersville/Charlotte area and requires regular on-site presence at the FSC.

Key Responsibilities

• Assist in formal reconciliation of vendor statements to general ledger accounts and review Goods Received Not Invoiced (GRNI) monthly, coordinating resolution with team leaders.
• Assist with testing and implementation of systems and process improvements.
• Collaborate across functions to promote best practices in finance and accounting processes.
• Conduct monthly reviews of vendor statements to ensure invoices are paid according to due dates and follow up on past due invoices and credit memos to expedite payments.
• Coordinate and provide assistance with year-end closing efforts, including audit schedules and tasks related to the year-end financial audit as requested by independent auditors.
• Maintain and ensure appropriate Accounts Receivable (A/R) and Accounts Payable (A/P) procedures and controls, including accurate processing of customer credit memos and G/L account distributions.
• Support the Center of Excellence as the first point of escalation for problem resolution.
• Troubleshoot pricing and quantity variances on vendor invoices, initiate claims with vendors for pricing discrepancies, and approve short payments for quantity variances as needed.

Competencies

• Action Planning - The ability to review and evaluate recommendations and requirements and to develop appropriate plans or deliver actions required.
• Action-Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.
• Costing and Budgeting - Awareness of costing, budgeting and finance concepts and the ability and skill to apply to related processes and procedures.
• Data Collection and Analysis - The ability and skill to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision‑making including proficient use of aligned software (e.g., Tableau, etc)
• Data Control - Ability and skill to acquire, organize, protect and process data in order to fulfill business objectives.
• Database User Interfaces and Queries - Ability to create and run queries and interact with various database interfaces and query languages.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Policy & Procedures - The ability and skill to monitor, interpret and understand policies and procedures and ensure their alignment with organizational strategies and work objectives.
• Review and Reporting - The ability and skill to create reports, and review reports created by others, for various audiences as relevant, in a lucid and effective manner, keeping in mind the purpose of reports.
• Verbal Communication - Ability to express ideas, request actions, formulate plans, & policies by means of clear and effective verbal communications.

Qualifications

High School or GED degree

2-4 years of related experience preferred

• Balances Stakeholders
• Decision Quality
• Costing and Budgeting
• Data Collection and Analysis
• Data Control
• Database User Interfaces and Queries
• Ensures Accountability
• Instills Trust
• Nimble Learning
• Plans & Aligns Policy & Procedures
• Optimizes Work Processes
• Review and Reporting
• Situational Adaptability
• Tech Savvy
• Verbal Communication
• Action Planning
• Financial Acumen

Physical Demands/Working Conditions

Physical Demands Category: Office. Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Travel required: As required by the position.

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you. Build a challenging and rewarding career with us!

American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace.

ATD exists because of, and for, each of us. From the front line associates helping customers to the people working behind the scenes, ATD’s people are driving us toward a brighter future.

We celebrate and come together throughout the year to celebrate many occasions.

Your wellbeing is among ATD’s highest priorities, and that is reflected in the benefits we offer to empower our associates and enrich their lives. We regularly sponsor events and initiatives, held at our Huntersville Field Support Center along with in our 120 Distribution Centers, Mixing Centers and Regional Distribution Center locations, to support our mental health and physical wellness to keep you feeling your best. We have hosted over 15 different events, with the added fellowship and social benefit for our associates.

The automotive industry at large is evolving rapidly as we see the introduction of new technology, business models and services offerings. ATD sits in the middle of this exciting evolution and is positioned well to help define the future of mobility and distribution.

Our organization is home to more than 4,000 associates who enjoy challenging themselves every day to advance their careers and contribute to the future of the automotive industry. In addition to finding individuals that are passionate about growth within our industry, we are also seeking team members that align with our values as an organization.

Be Innovative Be Collaborative Be Accountable Be Respectful Be Excellent Through decades of steady growth, American Tire Distributors has emerged as the nation’s premier tire distributor. Working to create a culture that fosters innovation, leadership, and growth in each valued member of our organization. ATD is home to hundreds of hardworking associates who enjoy the rewards of a job well done. From truck driving, business administration to logistics, we are always looking for top talent to join our professional family. To learn more about our company, visit www.atd.com.