Processing Clerk

Sarasota-Clerk-of-the-Circuit-Court-and-County-Comptroller; Sarasota (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

The Sarasota Clerk of the Circuit Court and County Comptroller seeks a Processing Clerk to support the judicial system by accurately processing and maintaining court records and case files. You will docket civil and criminal matters, enter data, and respond to inquiries while upholding strict confidentiality.

This role requires high attention to detail, organizational skills, and the ability to work in a fast-paced environment with internal and external stakeholders.

Qualifications

• Requires High School Diploma or GED; preferred Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or related field.
• Proven experience in a legal or judicial setting, records management, customer service, or related administrative role in a regulated environment.
• Demonstrates integrity, confidentiality, and compliance with laws, statutes, and administrative orders.

Responsibilities

• Prepare and maintain official court records and case files.
• Docket and process court records for civil and criminal cases.
• Respond to inquiries regarding cases and maintain data in the case maintenance system.
• Maintain confidentiality and ensure accuracy and efficiency in processing records.

Skills

Attention to detail

Confidentiality

Time management

Customer service

Communication skills

Education

High School Diploma or GED

Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or related field

Tools

Case maintenance system

Records management software

Job description

The Processing Clerk plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public.

Processing Clerks are responsible for preparing and maintaining official court records, maintaining case files, processing legal documents, and responding to inquiries regarding cases. Duties include docketing and processing of court records for all civil and criminal cases. Docketing, filing the court record into the appropriate case and assigning the correct code for labeling in the court file and workflow purposes, is a critical duty of processing clerks. Processing court records includes but is not limited to issuing court records, creating court records, servicing court records, and entering or updating data in the case maintenance system.

This role demands strong organizational and time management skills to handle multiple priorities in an often high volume and fast-paced environment. Processing clerks must demonstrate proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes and procedures. Processing clerks must maintain confidentiality of sensitive information related to court records and events and juror information. Accuracy and efficiency are essential to the processing clerk position to uphold the integrity of the judicial system.

As representatives of the Clerk and Comptroller’s Office, Processing Clerks are expected to maintain the highest standards of professionalism and customer service. They must demonstrate superior communication skills and attention to detail when assisting both internal and external stakeholders.

The Processing Clerk also plays a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required.

In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions.

The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.

Education:

Required: High School Diploma or GED

Preferred: Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or a related field.

Relevant Field: Business, Business Management, Business Administration, Public

Administration, Communications, Criminal Justice, English or a related discipline

Proven experience working in a legal or judicial setting, records management, customer service, or a related administrative role preferably in a highly regulated industry.

Drug Free Work Environment

EOE/AA/ADA

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Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.