Processing Archivist, South Side Home Movie Project

University of Chicago; United States; On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Benefits package

Job summary

The University of Chicago's South Side Home Movie Project seeks a part-time Processing Archivist to support digitization, description, and access to Ramon Williams Collection materials. Working under SSHMP leadership, you will ensure archival standards and community-centered stewardship guide processing and public-facing outputs.

The position runs January 1, 2027 through December 31, 2028, focusing on digitization and digital preservation, with collaboration across staff and partners to broaden

Qualifications

• Education: college or university degree in related field.
• Work Experience: < 2 years of work experience in a related job discipline.
• Certifications: ---

Responsibilities

• Inspects, cleans, repairs, digitizes, and creates access files for Ramon Williams films.
• Creates, edits, and manages metadata records for audiovisual materials.
• Researches people, places, events, and cultural references depicted.
• Ingests digitized files into SSHMP’s digital archive.
• Enhances discoverability through subject tagging and descriptive annotations.
• Performs quality control on digitized files and metadata.
• Maintains documentation of processing workflows and outputs.
• Contributes to collection-level resources like finding aids and exhibits.
• Supports community-informed archival practices and public programming.
• Participates in regular project meetings and grant reporting.
• Assists with documentation required by the CLIR grant.
• Supports SSHMP’s anniversary initiatives.
• Performs routine assignments in a library unit and resolves processing problems.

Education

College or university degree in related field

Job description

Department AHD Staff: CMS - South Side Movie Project About the Department Founded in 2005 by Dr. Jacqueline Stewart, the South Side Home Movie Project (SSHMP) is dedicated to collecting, preserving, digitizing, exhibiting, and researching the rich tapestry of home movies created by Chicago's South Side residents. More than just an archive, SSHMP empowers individuals and families to share their cherished memories and unique perspectives, creating an unparalleled visual record. We ensure the vibrant cultures and evolving narratives of the South Side are preserved for generations to come and celebrated as a vital thread in the history of the city of Chicago. Today, SSHMP holds more than 1,400 reels of small-gauge film – 16mm, 8mm, and Super-8mm footage shot by South Siders spanning from the 1930s to the 1980s. As part of UChicago’s Arts + Public Life, the South Side Home Movie Project goes far beyond traditional archival boundaries, acting as a cultural steward that brings together a community of donors, students, artists, practitioners, and neighbors to explore a wide range of educational and creative reuse initiatives.

Job Summary

The South Side Home Movie Project (SSHMP) seeks a part-time Processing Archivist to support the implementation of its CLIR-funded Digitizing Hidden Collections project, Filming Mid-Twentieth Century Black Life in Chicago: The Ramon Williams Collection. SSHMP is a community-centered archival initiative dedicated to collecting, preserving, digitizing, and making accessible home movies created by residents of Chicago’s South Side, advancing a vital visual record of underrepresented histories. Working under the supervision of SSHMP leadership, including the Project Director and Project Manager, the Processing Archivist will play a central role in processing, digitizing, and describing audiovisual materials. The position is responsible for ensuring that materials are preserved, described, and made publicly accessible in alignment with professional archival standards and SSHMP’s community-centered stewardship model. This role is for the term of January 1, 2027 through December 31, 2028. This role focuses on digitization and digital preservation.

Responsibilities

• Inspects, cleans, repairs, digitizes, and creates access files for the majority of the remaining Ramon Williams films, with assistance from the Project Manager and archival staff. This includes conducting inventory and condition assessments, preparing film materials for digitization workflows, and coordinating specialized preservation processes when required.
• Creates, edits, and manages metadata records for audiovisual materials using established cataloging standards and SSHMP’s adapted controlled vocabulary.
• Conducts research to identify people, places, events, and cultural references depicted in the films, ensuring accurate, inclusive, and context-rich descriptions.
• Ingests digitized files into SSHMP’s digital archive and ensures materials are accessible through its online platform.
• Enhances discoverability through subject tagging, keywording, and descriptive annotations that reflect both scholarly frameworks and community-informed knowledge.
• Performs quality control on digitized files and metadata records to ensure accuracy, consistency, and completeness.
• Maintains clear documentation of processing workflows, metadata decisions, and digitization outputs in accordance with grant reporting and sustainability standards.
• Contributes to the development of collection-level and thematic resources, such as finding aids, digital exhibits, or interpretive essays, that enhance public understanding and use of the Ramon Williams Collection.
• Works closely with SSHMP staff to support community-informed archival practices, including reviewing user-generated metadata and preparing materials for public programming, exhibitions, and digital storytelling initiatives.
• Participates in regular project meetings to assess progress, refine workflows, and ensure alignment with grant deliverables.
• Assists with documentation and reporting required by the CLIR grant.
• Supports SSHMP’s broader public programming and 20th anniversary initiatives, as needed.
• The job performs routine assignments in a library unit in the acquisition and processing of library materials and resources.
• Resolves processing problems with units.
• Identifies and documents preservation needs and, with moderate/high guidance from others, ensures the preservation of library pieces, electronically and digitally.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications: ---

Working Conditions

This is a part-time position of approximately 20 hours per week.

Job Family Library Role Impact Individual Contributor Scheduled Weekly Hours 20 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Hourly FLSA Status Non-Exempt Pay Range $25.00

Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.