Processing Archivist — PA5916

AMG & Associates, Inc.; Indianapolis (IN); Hybride; USD 85 000 - 105 000; Plein temps

Avantages offerts par ce poste

Remote or hybrid work options

Professional development

Career growth

Collaborative environment

Résumé du poste

AMG & Associates, Inc. is seeking an archival specialist to organize and describe diverse collections, from manuscripts to photographs, ensuring accurate metadata and documentation.

You will manage finding aids, inventories, and CMS records while enforcing preservation standards and facilitating access for researchers. The role supports digitization prep, collaborates with archivists and researchers, and may offer remote or hybrid arrangements depending on project needs and policies.

Qualifications

• Bachelor’s degree in History, Archival Studies, Library Science, Information Science, Records Management, or related field.
• 3+ years of professional experience in archival processing, archives management, or related areas.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management.
• Experience developing finding aids, inventories, catalog records, or metadata.
• Familiarity with archival standards, digitization workflows, and preservation procedures.
• Excellent written and verbal communication; strong attention to detail.

Responsabilités

• Assess, organize, arrange, and describe archival collections, manuscripts, photographs, and institutional records.
• Process materials from accessioning through description and final storage.
• Develop and maintain finding aids, inventories, catalog records, and metadata.
• Apply archival standards to ensure consistent organization and documentation.
• Evaluate preservation needs and appropriate storage conditions.
• Maintain records of contents, access restrictions, and preservation actions.
• Support digitization by preparing materials, verifying metadata, and organizing digital files.
• Maintain archival databases, CMS, and electronic records.
• Identify sensitive or restricted items and escalate concerns when needed.
• Coordinate with archivists, researchers, and stakeholders to support access.
• Assist with acquisition, accessioning, transfer, and management of new collections.
• Ensure materials are stored and processed per policies and guidelines.
• Review and update collection descriptions, inventories, and documentation.
• Support research requests by locating and preparing materials for access.
• Maintain confidentiality and follow requirements for restricted records.
• Assist with audits, preservation projects, and records management activities.
• Identify opportunities to improve workflows, metadata quality, and accessibility.
• Ensure projects and documentation are completed on time.

Connaissances

Archival processing

Finding aids

Metadata creation

Preservation procedures

Digitization workflows

Collection management

Documentation

Microsoft Office

Database & CMS

Independent work

Team collaboration

Formation

Bachelor's degree in History / Archival Studies / Library Science / Information Science / Records Management

Master's degree in Library and Information Science / Archival Studies (preferred)

Outils

Archival management systems

Digital repositories

Cataloging platforms

Collection databases

Description du poste

Key Responsibilities:

• Assess, organize, arrange, and describe archival collections, manuscripts, historical documents, photographs, and institutional records.
• Process archival materials from initial accessioning and inventory through arrangement, description, and final storage.
• Develop and maintain finding aids, collection inventories, catalog records, and descriptive metadata.
• Apply established archival standards and procedures to ensure consistent organization and documentation.
• Evaluate archival materials for preservation needs, handling requirements, and appropriate storage conditions.
• Maintain accurate records of collection contents, processing activities, access restrictions, and preservation actions.
• Support digitization initiatives by preparing archival materials for scanning, verifying metadata, and organizing digital files.
• Maintain archival databases, collection management systems, and electronic records.
• Identify damaged, deteriorating, sensitive, or restricted materials and **escalate concerns** when appropriate.
• Coordinate with archivists, librarians, researchers, and other stakeholders to support collection access and research needs.
• Assist with the acquisition, accessioning, transfer, and management of new archival collections.
• Ensure archival materials are stored, handled, and processed according to institutional policies and preservation guidelines.
• Review and update collection descriptions, catalog entries, inventories, and archival documentation.
• Support research requests by locating, retrieving, and preparing archival materials for authorized access.
• Maintain confidentiality and follow applicable requirements for restricted, sensitive, or proprietary records.
• Assist with archival audits, collection assessments, preservation projects, and records management activities.
• Identify opportunities to improve archival processing workflows, documentation practices, metadata quality, and collection accessibility.
• Ensure assigned projects, processing targets, and documentation are completed accurately and within established deadlines.

Qualifications:

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or a related field.
• 3+ years of professional experience in archival processing, archives management, library collections, records management, or a related field.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, collection inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging practices, digitization workflows, and preservation procedures.
• Strong organizational, analytical, research, and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain accurate archival documentation.
• Proficiency with Microsoft Office and digital documentation tools.
• Experience with archival management systems, digital repositories, cataloging platforms, or collection databases is preferred.
• Ability to handle historical materials carefully and follow established preservation and access procedures.
• Ability to manage multiple collections, processing assignments, deadlines, and priorities simultaneously.
• Ability to work independently and collaborate effectively with archivists, researchers, librarians, and other stakeholders.
• Knowledge of digital preservation, metadata standards, and electronic records management is a plus.
• A master's degree in Library and Information Science, Archival Studies, or a related discipline, or relevant professional certifications, is preferred but not required.

Compensation & Contract Benefits

Annual Contract Rate: $85,000–$105,000 per year, commensurate with experience, qualifications, and scope of responsibility.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on project requirements, collection access needs, and organizational policies.

Professional Development: Opportunities for archival training, preservation workshops, digital archives education, and professional development.

Career Growth: Opportunities to develop expertise in archival processing, collection management, digital preservation, metadata, and records administration.

Collaborative Environment: Work closely with archival, library, research, records management, and internal teams on collection preservation and accessibility initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.