Processing Archivist PA5462

Ring & DuChateau Consulting Engineers; Clarksburg (MA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Professional development opportunities

Remote-work or flexible scheduling

Job summary

Ring & DuChateau Consulting Engineers seeks a Processing Archivist to manage and describe archival materials, ensure preservation, and provide access for research and organizational memory.

The role collaborates with records managers and librarians to maintain inventories, metadata, and digitization workflows, while upholding confidentiality and standards.

Work may involve on-site archiving tasks in coordination with cross-functional teams, with emphasis on accuracy and compliance.

Qualifications

• Bachelor's degree in library science, archival studies, history, information management, or related field.
• Experience in archival processing, document management, or records administration preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records.
• Familiarity with archival standards, metadata practices, and retention procedures.
• Proficiency with Microsoft Office, spreadsheets, databases, and EDM systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments and deadlines with accurate documentation.
• Commitment to confidentiality, data integrity, and responsible information handling.

Responsibilities

• Process archival collections according to procedures and standards.
• Create and maintain inventories, finding aids, and catalog records.
• Identify materials needing preservation and apply procedures.
• Organize, digitize, and manage digital records and assets.
• Develop descriptive metadata and collection summaries.
• Verify completeness, accuracy, and labeling of materials.
• Assist researchers and stakeholders in locating information.
• Follow confidentiality and records retention policies.
• Update archival databases and document management systems.
• Identify workflow improvements in processing and storage.
• Prepare processing reports and collection statistics.
• Collaborate with records managers, IT, librarians, historians.

Skills

Organizational skills

Attention to detail

Research abilities

Metadata knowledge

Documentation

Written communication

Problem-solving

Multitasking

Information management

Education

Bachelor's degree in Library Science / Archival Studies / History / Information Management

Tools

Microsoft Office

Databases

Electronic document management systems

Archival management systems

Job description

We are seeking a detail-oriented, organized, and analytical Processing Archivist to manage, organize, preserve, and provide access to historical records, documents, photographs, digital files, and other archival materials. The successful candidate will be responsible for evaluating archival collections, arranging and describing materials, maintaining accurate inventories, and ensuring that records are preserved according to established archival standards and organizational policies.

The Processing Archivist will collaborate with internal departments, researchers, records management teams, and other stakeholders to support efficient information retrieval, historical research, institutional memory, and long-term preservation. The ideal candidate possesses strong research, documentation, classification, and information management skills, along with a commitment to accuracy, confidentiality, and archival best practices.

Key Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Required Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Previous experience in archival processing, document management, records administration, library services, or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain consistent documentation.
• Demonstrated commitment to confidentiality, data integrity, and responsible information handling.

Preferred Skills

• Master's degree in Library and Information Science (MLIS), Archival Studies, or a related field.
• Experience with archival management systems, digital repositories, cataloguing platforms, or content management systems.
• Knowledge of digitization equipment, optical character recognition (OCR), file-format preservation, and digital asset management.
• Familiarity with descriptive standards such as DACS, EAD, Dublin Core, or other relevant metadata frameworks.
• Experience handling historical documents, photographs, manuscripts, audiovisual records, or institutional archives.
• Understanding of digital preservation practices, access controls, and records lifecycle management.

Key Performance Indicators (KPIs)

Performance may be evaluated using the following measures:

• Accuracy and completeness of processed archival collections.
• Timeliness of collection processing and project completion.
• Quality and consistency of cataloguing, metadata, and finding aids.
• Compliance with preservation, confidentiality, and records management policies.
• Efficiency of document retrieval and archival database maintenance.
• Progress toward digitization and archival preservation targets.
• Quality of reporting and stakeholder support.

Compensation and Benefits

Compensation will be determined by the organization's budget, location, experience requirements, and the candidate's qualifications. Depending on employment eligibility and organizational policy, the position may include:

• Competitive salary.
• Health, dental, and vision insurance.
• Retirement savings plan.
• Paid time off and holidays.
• Professional development and continuing education opportunities.
• Remote-work or flexible scheduling options, where applicable.

Work Environment

The Processing Archivist may work with both physical and digital collections in an office, archive, library, records center, or digital information management environment. The role requires sustained attention to detail, careful handling of archival materials, accurate data entry, and adherence to established preservation and security procedures.

Equal Opportunity Statement: The organization is committed to providing equal employment opportunities to qualified applicants and employees in accordance with applicable laws.