Process Specialist - Major Incidents

Tempus AI; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Tempus AI in Illinois is seeking a Process Specialist – Major Incidents to join the IT team. You will lead end-to-end incident responses for critical events, drive rapid restoration, and coordinate cross-functional actions to minimize business disruption.

You’ll collab with engineering, product, operations, legal, clinical and quality teams; draft clear communications; track RCA and post-incident actions to completion.

Qualifications

• Bachelor's degree in IT, CS, engineering, healthcare, or equivalent work experience.
• 2–3 years in IT operations, service desk, incident coordination, or ITSM roles.
• Experience with enterprise ITSM platforms (ServiceNow preferred).
• Strong analytical and communication skills under time pressure.

Responsibilities

• Lead and coordinate end-to-end response for Major Incidents; act as the "command and control" during critical events.
• Coordinate cross-functional resources across engineering, product management, operational leads, and third-party vendors; liaise with Legal, Clinical, Quality as needed.
• Draft and distribute timely communications to stakeholders; provide status, impact, and recovery timelines.
• Track root cause analysis (RCA) and post-incident reviews; ensure data gathering and corrective actions closure.
• Maintain SOPs, incident runbooks, and templates for major events readiness.
• Maintain Major Incident dashboard; prepare reviews, metrics, and reports across teams.
• Analyze incident trends to identify opportunities for optimization and automation.

Skills

Incident management

Communication

On-call readiness

Analytical skills

Education

Bachelor's degree in IT/CS/Engineering/Healthcare

Tools

ServiceNow

Job description

Passionate about precision medicine and advancing the healthcare industry?

Recent advancements in underlying technology have finally made it possible for AI to impact clinical care in a meaningful way. Tempus' proprietary platform connects an entire ecosystem of real-world evidence to deliver real-time, actionable insights to physicians, providing critical information about the right treatments for the right patients, at the right time.

Process Specialist - Major Incidents

As a Process Specialist – Major Incidents, you will be part of the IT team, playing a critical role in ensuring the availability, reliability, and quality of Tempus Services. Working as part of a lean, collaborative two-person team, you will oversee the lifecycle of Major incidents (MIs) for technology across our enterprise and lab environments. This role is essential for minimizing disruptions to our business-critical and mission-focused systems, coordinating rapid restoration, and driving continuous process improvements.

Responsibilities

• Incident Response & Coordination: Lead and coordinate the end-to-end response for Major Incidents. Act as the "command and control" during critical events by facilitating bridge calls, driving cross-functional collaboration, and ensuring clear actions are assigned to restore systems promptly.
• Cross-Functional Collaboration: Matrix-manage people and resources across engineering, product management, operational leads, and third-party vendors. Partner with Legal, Clinical, and Quality teams when Major Incidents require evaluation from these specific functions.
• Stakeholder Communication: Draft and distribute timely, accurate communications to business stakeholders, leadership, and service teams, providing clear updates on incident status, impact assessments, and recovery timelines.
• Post-Incident Management: Track root cause analysis (RCA) and post-incident reviews. Ensure thorough data gathering, identification of systemic issues, and process oversight for tracking the end-to-end completion of corrective and preventive actions.
• Process Ownership & Documentation: Maintain, optimize, and produce Standard Operating Procedures (SOPs), incident management runbooks, and communication templates to ensure readiness during major events.
• Data Quality & Reporting: Maintain the Major Incident dashboard and prepare regular reviews, metrics, and reports for various teams across the business.
• Continuous Improvement: Analyze incident trends and performance metrics to identify and execute opportunities for process optimization and automation.

Minimum Qualifications

• Education: Bachelor's degree in Information Technology, Computer Science, Engineering, Healthcare, or a related field (or equivalent relevant work experience).
• Experience: 2–3 years of experience in IT operations, service desk, incident coordination, or related IT service management (ITSM) roles.
• Tooling & Systems: Baseline experience working with enterprise ITSM platforms (ServiceNow preferred).
• Technical Awareness: Foundational technology awareness and an aptitude for learning complex, proprietary software architectures.
• Incident Management & Analytical Skills: Strong incident management, decision-making, and analytical skills. Proven ability to analyze high volumes of technical data and work effectively under time pressure in a fast-paced environment.
• Communication: Exceptional written and verbal communication skills; ability to articulate complex technical issues concisely to stakeholders at all management levels.
• Availability: Ability to participate in an on-call rotation to support 24x7 operations, including weekend/evening coverage as required by the team schedule.

Preferred Qualifications

• AI-Driven Process Optimization: Practical experience utilizing AI tooling or machine learning features within ITSM platforms to drive continuous improvement, automate routine workflows, or flag anomalous incident trends.
• Industry Experience: 2+ years of experience in Healthcare and/or Lab Operations with functional knowledge of healthcare data, PHI, HIPAA, and CAP/CLIA regulatory environments.
• Methodologies: Working knowledge of the Software Development Life Cycle (SDLC) and Agile methodologies.
• Data Capabilities: Basic data analysis skills (such as experience utilizing SQL or Excel for simple data pulls and reporting) to support incident trend analysis.

Salary: $75,000 - $110,000 (Illinois). The expected salary range above is applicable if the role is performed from Illinois and may vary for other locations (California, Colorado, New York). Actual salary may vary based on qualifications and experience. Tempus offers a full range of benefits, which may include incentive compensation, restricted stock units, medical and other benefits depending on the position.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.