Probation Aide

County of Monterey; Salinas (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

County of Monterey is seeking a Probation Aide to support Deputy Probation Officers with juvenile or adult cases. Under supervision, you will learn probation methods, prepare routine correspondence, read court documents, and interact with partner agencies.

The role involves data entry, record keeping, and occasional transporting of materials, along with assisting with drug testing logistics and home confinement equipment setup.

Qualifications

• One year of clerical or public service experience.
• Experience with court terminology and public contact is preferred.
• Ability to read and interpret rules and regulations.

Responsibilities

• Prepares reports and maintains records and statistics; completes forms, types form letters and other routine correspondence; inputs and accesses data using a computer
• Relieves probation officers of drug testing responsibilities; obtains and verifies urine samples; orders and maintains drug testing supplies and assists in recordkeeping of test results; follows specific procedures to preserve the chain of evidence
• Assists probation officers in obtaining or locating various required reports such as police reports, school reports and psychiatric reports
• May transport probationers; may pick up and deliver documents, reports, receipts or other probation related materials
• Conducts program orientations for probationers assigned to the Home Confinement Program; provides program related information and explains related rules and regulations to probationers; schedules orientation sessions; compiles required forms, assists probationers with completion of forms and reviews forms for completeness and accuracy
• Runs computer criminal investigation reports and Department of Motor Vehicle records checks on probationers
• Monitors juvenile probationers’ school attendance; checks school attendance rosters informs probationers’ parents of school attendance problems and encourages parents to monitor school attendance; refers cases requiring further action to a probation officer
• Assists probation officers with basic casework functions, such as reviewing and filing mail in probation reports; verifies case information submitted by probationers
• Installs home monitoring equipment on probationers’ wrists or ankles; explains to probationers how to connect the equipment to the telephone; receives, inspects and cleans returned equipment

Skills

Office procedures

Oral presentations

Record keeping

Data entry

Equip installation

Judgement and discretion

Interpersonal skills

Drug testing equipment

Job description

FINAL FILING DATE: Friday, September 25,2026

Exam#: 26/60F02/09TH

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

The Probation Department is a law enforcement agency within the County of Monterey, with 5 major divisions: 4 operational divisions (Adult, Juvenile, Juvenile Hall, and Youth Center), and one infrastructure division, Administration, which includes Finance, Personnel, Training, Grants and Contracts, and Technology. The Department has about 298 permanent positions (with the majority being sworn officers), in addition to temporary staff and interns. Probation is a fast-paced environment which requires excellent customer services skills, personal initiative, adaptive thinking, strong ethics and commitment while maintaining a sense of family and camaraderie.

Position Summary

Probation Aides are paraprofessionals responsible for providing technical support services to Deputy Probation Officer staff with juvenile or adult probation cases. Under close supervision, Probation Aides learn to apply the principles and techniques of probation work; complete form letters and other routine correspondence; communicate and work with collaborative agencies; be able to read court documents and follow court orders.

The Eligible List generated from this examination may be used to fill current and future vacancies department-wide on a full-time, part-time, or temporary basis.

Responsibilities

• Prepares reports and maintains records and statistics; completes forms, types form letter and other routine correspondence; inputs and accesses data using a computer
• Relieves probation officers of drug testing responsibilities; obtains and verifies urine samples; orders and maintains drug testing supplies and assists in recordkeeping of test results; follows specific procedures to preserve the chain of evidence
• Assists probation officers in obtaining or locating various required reports such as police reports, school reports and psychiatric reports
• May transport probationers; may pick up and deliver documents, reports, receipts or other probation related materials
• Conducts program orientations for probationers assigned to the Home Confinemen Program; provides program related information and explains related rules and regulations to probationers; schedules orientation sessions; compiles required forms, assists probationers with completion of forms and reviews forms for completeness and accuracy
• Runs computer criminal investigation reports and Department of Motor Vehicle records checks on probationers
• Monitors juvenile probationers’ school attendance; checks school attendance rosters informs probationers’ parents of school attendance problems and encourages parents to monitor school attendance; refers cases requiring further action to a probation officer
• Assists probation officers with basic casework functions, such as reviewing and filing mail in probation reports; verifies case information submitted by probationers
• Installs home monitoring equipment on probationers’ wrists or ankles; explains to probationers how to connect the equipment to the telephone; receives, inspects and cleans returned equipment

Qualifications

Working Knowledge of:

• Standard office procedures, including filing, operating a computer and record keeping

Skill and Ability to

• Read, understand, interpret and explain rules and regulations related to probation services
• Make oral presentations before groups of probationers
• Keep accurate and complete records and files
• Input and access data using a computer
• Learn to install home confinement monitoring equipment on probationers' persons
• Apply judgement, assume responsibility and use discretion in determining when to ask for assistance or refer questions to a higher level of authority
• Establish and maintain effective working relationships; establish rapport with persons of differing ethnic and socioeconomic backgrounds
• Effectively cope with hostility and aggressive behavior in stressful circumstances
• Learn to operate drug testing equipment

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Experience

One year of clerical or public service experience in a position which provided exposure to and experience with court terminology, clerical processes and public contact.

Conditions of Employment

• Successfully complete a background check to include fingerprinting
• Possess a valid California Class C driver’s license issued by the State Department of Motor Vehicles, at time of hire and maintain a satisfactory driving record
• Be available to work a flexible schedule, including evenings, weekends, and during times of disaster and/or emergency

Benefits

Monterey County offers an excellent benefits package. To view the J Unit Benefit Summary please visit our website J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

The County of Monterey is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. County of Monterey is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Trisha Hidalgo, Human Resources Analyst, at 831-784-5710 or [e-mail]

HIRING PREFERENCE FOR VETERANS AND ELIGIBLE MILITARY SPOUSES

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e., surviving spouses of veterans, spouses of totally disabled veterans, and spouses of active‑duty service members) and awards veterans’ preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application, please visit the Human Resources website or click on the following link: Veterans and Eligible Military Spouse Preference Application