Probate Clerk: Detail‑Oriented Admin Support

Malman Law | Chicago Law Firm; Chicago (IL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

Paid time off

Bereavement leave

Jury duty leave

Parental leave

Employee assistance program

Flexible spending account

Health savings account

Retirement plan (401(k))

Referral program

Job summary

Malman Law in Chicago seeks a Probate Clerk to provide administrative support for the Probate Department. This entry-level role reports to the Probate Attorneys and Head Probate Paralegal and focuses on clerical processes, recordkeeping, and assisting the legal team to keep estates moving smoothly.

You'll organize documents, communicate with heirs and clients, file documents with courts, and maintain calendars and case files while adhering to deadlines.

Qualifications

• High school diploma or equivalent.
• 2+ years of customer service or administrative experience.
• Strong organizational and clerical skills with high attention to detail.
• Proficiency with Microsoft Office, especially Outlook, for communication and document management.
• Professional and empathetic phone presence when communicating with clients and heirs.
• Ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Organize and maintain documents to facilitate the closure of decedent and guardianship estates.
• Communicate with heirs, clients, and internal team members to support timely and accurate processing.
• File probate documents electronically and in person with courts.
• Assist attorneys and paralegals in preparing documentation for estate administration.
• Maintain accurate case files, calendars, and records to ensure compliance with deadlines and timelines.
• Perform general clerical duties, including scanning, copying, and document distribution.
• Support the Probate team with administrative tasks as assigned.

Skills

MS Office proficiency

Outlook

Administrative experience

Excellent communication

Detail oriented

Professional phone presence

Education

High school diploma or equivalent

Tools

ADP Workforce Now

Job description

Malman Law in Chicago seeks a Probate Clerk to provide administrative support for the Probate Department. This entry-level role reports to the Probate Attorneys and Head Probate Paralegal and focuses on clerical processes, recordkeeping, and assisting the legal team to keep estates moving smoothly.

You'll organize documents, communicate with heirs and clients, file documents with courts, and maintain calendars and case files while adhering to deadlines.